![Infrastructure Optimization Toolset
INFRASTRUCTURE OPTIMIZATION
RISK
RISK REPLACEMENT DECISION
Purpose: Determine Business Risk Exposure
In the context of asset management, risk can be defined as
the [probability of failure multiplied by the consequence of failure]
multiplied by redundancy and is often used as a measure of
„criticality‟. The preferred term used for this is „Business Risk
Exposure‟ (BRE).
Consequence Redundancy Business
Probability of
of Failure RISK
Failure (POF) (R)
(COF) Exposure](https://image.slidesharecdn.com/facilityconditionassessmentandassetmanagementwithgis-13244172348936-phpapp02-111220154230-phpapp02/85/Facility-Condition-Assessment-And-Asset-Management-With-GIS-33-320.jpg)
Facility Condition Assessment And Asset Management With GIS
- 1. Facility Condition Assessments and Asset Management with GIS John Przybyla, PE, GISP Senior Vice President Woolpert, Inc.
- 2. Facility Condition Assessments (FCA) Over 100 Million Square Feet of FCA Experience + Army and Air Force Exchange Service + Cincinnati State Technical & Community College + Cummins, Inc. + Department of Defense Education Activity + Illinois State University Facilities & Infrastructure Condition Assessment + Illinois State University South Residence Complex + Kaiser-Permanente California + State of Illinois Department of Human Services + State of Illinois Statewide Facility Condition Assessment + State of Missouri Office of Administration + The Ohio State University Infrastructure Master Plan & GIS + U.S. Air Force Services Agency + U.S. Fish and Wildlife Services + Walter Reed Army Medical Center + Washington University North Campus + Many more…
- 3. Facility Condition Assessments (FCA) FCA Objectives: + Obtain an accurate snapshot of current facility conditions based on professional assessments + Obtain prioritized recommendations for corrective actions + Obtain a planned project approach to address identified facility deficiencies + Obtain an updatable database of deficiencies and planned projects
- 4. Facility Condition Assessments (FCA) Assessment Approach Project Data Data Reporting Program Preparation Gathering Analysis and Delivery Planning 1. Establish Assessment 1. Interview 1. Analyze and 1. Summarize Data 1. Prioritize Projects Team Facility Officials Apply Life Cycle and Prepare 2. Develop Project 2. Perform and Data Draft Report Schedules Preliminary Maintenance 2. Prescribe 2. Review Report 3. Assist in Analysis of Walk-Thru Staff Corrective with Client Funding Sources 3. Obtain and 2. Collect Facility Actions for Each 3. Deliver Final and Requirements Review Facility and System Deficiency Report to Client 4. Assist Client in Documents Data 3. Prepare Cost for 4. Finalize Project 4. Refine 3. Identify and Each Corrective Condition Implementation Assessment Record Facility Action Assessment 5. Provide ongoing Scope Deficiencies 4. QA/QC Database support for 5. Define 4. Populate Deficiencies and Optimization Tool Standards Condition Corrective Action 6. Define Assessment 5. Group Tasks into Condition Database Projects Assessment Database
- 5. Facility Condition Assessments (FCA) Appropriate Tools Hand Notes Digital Photographs Pentop Computers
- 6. Facility Condition Assessments (FCA) Building System Categories Building Building HVAC Plumbing Site Envelope Interior + Roof Membrane • Interior Walls • Equipment • Equipment • Landscaping + Foundations • Interior Doors • Ductwork • Fixtures and • Walkways + Exterior Windows • Floor Coverings • Piping Hardware • Parking and + Exterior Walls • Domestic Water Roadways • Exterior Doors • Controls + Exterior Doors • Drain, Waste and • Lighting + Structure • Ceilings Vent Systems • Utilities + Floor Deck • Elevators Electrical • Storm Drains • Food Service Equipment • Equipment • Stairs Fire • Power Distribution Protection • Interior Finishes • Interior Lighting • Equipment • Exterior Lighting • Sprinkler • Fire Alarm Systems • Security • Stand Pipes
- 7. Facility Condition Assessments (FCA) Deficiency Categories Building Health & Life Functionality Integrity Safety • Equipment Failure • Code Compliance • Energy Consumption • Maintenance • Hazardous • Appearance • Planned Materials • Security Replacement • Indoor Air Quality • Exceeded Useful Life • ADA/Accessibility • Hazardous • System • Poor Condition Condition Misapplication • Equipment Misapplication • Consequential
- 8. Facility Condition Assessments (FCA) Deficiency Priorities Deficiencies that have a direct impact on the health and safety of the building Priority 1 occupants or violates enforceable building, mechanical or electrical codes. Deficiencies that impact the building integrity and if not corrected will Priority 2 cause further damage and in turn affect the health and safety of the building occupants. Deficiency corrections that must be performed to maintain or restore Priority 3 the building systems integrity, reliability and performance. Deficiency corrections performed to improve the building systems Priority 4 integrity, reliability and performance. Deficiency corrections required to conform to codes that are currently Priority 5 in effect but not required when the building was built.
- 9. Facility Condition Assessments (FCA) Deliverables + Portfolio Summaries + Facility Summaries + Executive Summary + System Narratives + Reports + Photos + Database
- 10. Use the Power of GIS to Manage FCA Data + Spatial analysis and modeling + Overlay analysis (union, intersect) + Proximity analysis (buffer, near) + Surface analysis (hill shade, slope) + Linear analysis (connectivity, tracing) + Raster analysis + Geoprocessing tools + Database management + Rich API + Enterprise-ready + Integrates with + FCA Database + CMMS + CAFM + IWMS
- 11. GIS Supports Enterprise Applications Space Planning Analysis/CAFM Executive Dashboard Work Order Management Decision Support Building Automation Systems FCA Data Analysis Management
- 12. ESRI’s Building Interior Space Data Model (BISDM) for GIS - A user community effort + Started in summer 2007 + Built template to serve many uses cases and compatible technologies + Support property, building, and asset objects + Models, supporting documentation, data loading tools, and sample viewers at www.esri.com/datamodels + Can be extended to include FCA Data
- 13. BISDM Asset Data Feature Classes BISDM Mimics the structure of IFCs
- 14. 2-D GIS For Facility and Space Management
- 15. 3-D GIS Facility Examples
- 16. Automated Risk-based Asset Management with GIS
- 17. Infrastructure Lifecycle Stakeholder Plan New Support Systems Approve Master Plans Plan Plan Select Design Consultants Maintenance Maintain Design Perform/Approve Designs Update Systems Select Operate Build Contractors Prepare As-Builts Perform Work Commissioning Manage Change Reallocate Space
- 18. The Asset Life Cycle Over Time
- 19. Defining Asset Management Asset management means different things to different people: + Asset Management is a work order system + Asset Management is moving from reactive, planned, preventative, to reliability centered maintenance (rcm) + Asset Management is regulatory driven - required by the FRA, EPA, GASB, etc. + Asset Management a process that directs O & M activities and CIP planning
- 20. Defining Asset Management “Asset management may be defined as managing infrastructure capital assets to minimize the total cost of owning and operating them, while delivering the service levels customers desire.”
- 21. Asset Management Impacts Sustainability of the Community A Sustainable “Triple Bottom Line”
- 22. Answering the Five Core Questions for Sustainable AM 1. What is the current state of my assets? What do I own? Where is it? What condition is it in? What is its performance? What is its remaining useful life? What is its remaining economic value? 2. What is my required level of service (LOS)? What is the demand for my services by my stakeholders? What do regulators require? What is my actual performance? 3. Which assets are critical to sustained performance? How does it fail? How can it fail? What is the likelihood of failure? What does it cost to repair? What are the consequences of failure? 4. What are my best O&M and CIP investment strategies? What alternative management options exist? Which are the most feasible for my organization? 5. What is my best long-term funding strategy?
- 23. Overview of the Asset Management Elements Apply to Repair / Rehab / Replace Decisions 6 Life Cycle Costing Plan and Execute PM/PdM/RCM 5 Planned Maintenance 4 Asset Condition Rate Critical Assets 3 Service Levels Set Performance Standards 2 Asset Criticality Identify Critical Assets (highest consequence of failure) 1 Asset Inventory Track Asset Inventory Data
- 24. Criticality Determines Importance • Focuses on: • Managing risk and the assets that pose the most • Data collection activities and frequency • Condition assessment remaining useful life • Melds maintenance and capital planning practice interdependence • With technology enables informed decision making • Helps “Begin with the end in mind” (Steven Covey)
- 25. Customer, Environmental, and Regulatory Measures are “Service Levels” Example Measures • Reliability – Availability of facilities, equipment, parking, restrooms, etc. • Quality – customer complaints • Customer Service – On time performance, minimal wait times, facility conditions, etc. • Regulatory – safety, Federal regulations
- 26. Computerized Maintenance Management System (CMMS) Capture time and costs associated with work activities and assign costs to the asset
- 27. Risk Management • Risk in AM-speak is the consequence of failure multiplied by the probability of failure • Often used as a measure of “criticality” • Another term is “business risk exposure (BRE)”
- 28. Combining Factors for a Simple AM Decision Making Model Aspect Rating Factor Estimated Life Years Years Condition 1 to 6 125% to 5% Performance 1 to 6 125% to 5% Reliability 1 to 6 125% to 5% Remaining Life % life consumed or years f(min) of above remaining (calculated) Level of Service 1 to 5 Compare to Target (Minimum) LOS Redundancy 0%, 50%, 90%, 98% Reduces PoF Probability of Failure Calculated: 1 to 10 (% consumed x (1 – % Redun) x 10 Consequence of Failure 1 to 10 1 to 10 BRE (Business Risk Exposure) Calculated: 1 to 100 PofF x CoF x % Redundancy
- 29. Old Method
- 30. Asset Management Infrastructure Optimization • Can we build a repeatable process or tool, leveraging our knowledge, GIS and FCA investment to answer these questions? • What and where is the critical infrastructure? • What do we need to do to maximize useful life? • How do we properly allocate R&R and CIP budget dollars to do this?
- 31. GIS CMMS Data Data FCA Data ? Infrastructure Optimization 32
- 32. IO Overview FCA GIS Asset Management Support Tool CMMS SCENARIOS Decision Analysis Replacement Strategy Strategy Risk Costs Creation Calibration Costs
- 33. Infrastructure Optimization Toolset INFRASTRUCTURE OPTIMIZATION RISK RISK REPLACEMENT DECISION Purpose: Determine Business Risk Exposure In the context of asset management, risk can be defined as the [probability of failure multiplied by the consequence of failure] multiplied by redundancy and is often used as a measure of „criticality‟. The preferred term used for this is „Business Risk Exposure‟ (BRE). Consequence Redundancy Business Probability of of Failure RISK Failure (POF) (R) (COF) Exposure
- 34. Risk Workflow Institutional GIS Data Knowledge Risk Creation Calibration Specialized Data CMMS Data • Historical Analysis • FCA • Work Activity • Performance • Failure History
- 35. Integration with ESRI GIS
- 36. Probability of failure (PoF): Probability or likelihood of failure / Can be determined based on an asset’s physical characteristics: + Condition proximity to construction activity) + Age + Installation information (construction + Material techniques, installer ratings, bedding + Capacity conditions) + Structural integrity + Repair costs + Operational / Maintenance history + Hydraulic performance characteristics (breakage, leakage, defects) + Maintenance practices + Design Standards + Asset reliability and performance + Physical Location (associated soil information characteristics, climatic conditions, + Other Factors Business Consequence Probability of Risk of Failure Redundancy Failure (POF) Exposure (COF) (BRE)
- 38. IO: Infrastructure Optimization Apply Probability of Asset Criticality & R&R Strategy Value and Failure Factors Reporting Risk and CIP Depreciation Mitigation Probability of Failure Number Factor Ranking Percentage Weight Score Sample Factors Required 1 Percent Consumed Sample Ratings Passive assets Required Performance 2 Condition Optional 3 User Defined Original construction techniques Rating Description Impact Optional 4 User Defined Contractor who installed 1 Exceeds / Meets all Performance Targets 125.00% Optional 5 User Defined Soil Characteristics Optional 6 2 Minor Performance Deficiencies 100.00% User Defined Bedding conditions Optional 7 3 Notable Performance Deficiencies 75.00% User Defined Physical loads Optional 8 4 Considerable Performance Deficiencies User Defined 50.00% Internal corrosion Optional 9 5 Major Performance Deficiencies User Defined 25.00% Optional 10 User Defined Temperature conditions 6 Does not meet any Performance Targets 5.00% Weight Must Equal 10 Active Assets Hours of use (non-linear) Lack of PM Reliability Rating Description Impact Climatic conditions 1 As Specified by Manufacturer 125.00% Replacement or wear parts 2 Rare Breakdown 100.00% Improper alignment / calibration 3 Occasional Breakdown 75.00% Lubrication or cooling of parts 4 Periodic Breakdown 50.00% Reliability 5 Continuous Breakdown 25.00% Performance 6 Unserviceable 5.00%
- 39. Consequence of Failure (CoF): Consequence or impact of failure / Can be determined based on related asset characteristics: + Critical Facilities Served + Health / Welfare Concerns + Proximity to Structures + Social Costs (Roads/Buildings/Lakes/Creeks) + Levels of services (LOS) + Accessibility to Repair, + Regulatory Impacts + Size + Environmental Impacts + Depth + Public Issues + Major Expense + Other Factors + Safety Concerns Business Consequence Probability of Risk of Failure Redundancy Failure (POF) Exposure (COF) (BRE)
- 40. IO: Infrastructure Optimization Apply Consequence of Asset Criticality & R&R Strategy and Value and Reporting Failure Factors Risk Depreciation CIP Mitigation Consequence of Failure Number Factor Ranking Percentage Weight Score Optional 1 User Defined Optional 2 User Defined Sample Factors Optional 3 User Defined Size Optional 4 User Defined Critical Facilities Being Served Optional 5 User Defined Proximity to Structures Optional 6 User Defined Optional 7 User Defined Accessibility to Repair Optional 8 User Defined Depth Optional 9 User Defined Optional 10 User Defined Main Looped System Weight Must Equal 10 Major Expense Sample Ratings System Failure Sewer Main Consequence of Failure Safety Concerns Consequence Negligible Moderate = Severe = Contractor Installed Category =1 Low = 2 3 4 SCORE Social Costs Size <8" 10"-12" 15"-24" >24" LOS Regulatory Depth <5' 5' - 13' 14' - 20' >20' Environmental TOTAL 0
- 41. Redundancy (R): * Workflow provided by Asset Management Fundamentals Workshop 2007 Business Consequence Probability of Risk of Failure Redundancy Failure (POF) Exposure (COF) (BRE)
- 43. Replacement Workflow Establish Establish Replacement Replacement Strategies Costs Replacement Strategy Costs Calculate Costs
- 44. Replacement Costs + Scenario based + Configurable costs and activities + Generates present and future value costs + Inflation factor + Made for decision makers + Ad-hoc reporting + Imbedded in GIS
- 45. R&R Strategy and Costing + Tool used for What IF maintenance strategies
- 46. Decision Workflow Build R&R and Conduct Maintenance Analysis Strategies Decision Analysis Strategy Costs Finalize Calculate Costs Decisions
- 47. IO Decision Capabilities + R & R Reports: Cost based scenarios for rehabilitation, repair and maintenance strategies + Rehabilitation and replacement (R&R) prioritization + Capital investment versus enhanced maintenance + Capital investment timing + Long-term fiscal alternatives + Short-term packaging for capital projects + Single location for various data sets
- 51. EXAMPLE
- 52. Probability of Failure Highest Probability of Failure Lowest Probability of Failure Legend Sewer Main - POF 0 - 2.50 2.51 - 5.00 5.01 - 7.50 7.51 - 10.00 Probability of Failure Percent consumed (Weight = 2) Condition (Weight = 8) Soils Ground Water Level Under Drained Hydraulic characteristics
- 53. Consequence of Failure Legend Sewer Main - COF Highest Consequence of Failure 0 - 2.50 (Interceptor lines) 2.51 - 5.00 5.01 - 7.50 7.51 - 10.00 Consequence of Failure Pipe Size (Weight = 8) Ground Surface (Weight = 2) Critical Facilities Served Pipe Depth Road Classification Crossing Flood Plain 54
- 54. Comparative Analysis Legend Legend Legend Sewer Main - POF Sewer Main - COF Sewer Main - BRE 0 - 2.50 0 - 2.50 0 - 15.00 2.51 - 5.00 2.51 - 5.00 15.01 - 30.00 5.01 - 7.50 5.01 - 7.50 30.01 - 45.00 7.51 - 10.00 7.51 - 10.00 45.01 - 100.00 PoF CoF BRE Consequence Redundancy Business Probability of of Failure RISK Failure (POF) (R) (COF) Exposure
- 55. 56
- 56. 50 Year Forecast For Replacement - Sewer Mains Legend Sewer Main - BRE 0 - 15.00 15.01 - 30.00 30.01 - 45.00 45.01 - 100.00 Analysis of Sewer Selection from 50 District Year Forecast
- 57. 58
- 58. Other Key Features + Can use any asset: + Facilities + Parks and Recreation + Transportation + Water, Wastewater, Stormwater + Supports linear and non- linear assets + Related objects + Advanced reporting and charting + WPF Version coming soon!
- 60. Potential Integrated CADD/BIM/GIS Asset Management Data Workflow CMMS COBIE CAFM/IWMS BIM Data Facility/Asset E 13,089,250 E 13,089,500 E 13,089,750 E 13,090,000 E 13,090,250 E 13,090,500 E 13,090,750 E 13,091,000 835.1 836.5 827.2 825 826.8 828.1 51 837.1 835.4 834.3 828.8 827.2 8 35 828.2 830.3 829.6 833.4 835.1 828.3 829.2 837.1 8 30 835.2 829.6 836.2 829.8 840.8 836.7 830 829.8 830 830.2 834.2 829.8 829.6 836.5 835.5 825 835.7 825 RE 840 828.4 828.5 D 830 834.8 828.3 825 KE LOGG L CE E NT R 83 827.7 0 829.4 827.7 825 55 829.3 CE 835 835 835.7 827.5 835.4 834.5 828.3 834.5 830 DAR 835 833.6 835.1 S ART P AN 837.4 N 448,750 S AT E T U BRIDGE FOOT 828.2 835.7 828.4 829.3 RIV 835.5 832.2 834.7 835.8 ER 827.5 828.4 828.5 833.5 832.3 830.3 RED 834.5 834.5 831.4 834.4 827.6 835.8 835.4 835 833.7 832.3 832.3 834.2 CEDA 829.6 829.4 R 831.6 836.5 833.3 835.6 830.3 833.4 832.6 832.6 832.7 JE ON NIS GYMNASIUM 833.4 831.9 832.8 AND 831.2 833.4 832.4 ROAD KE LOGG P ING L ARK 830.2 836.3 832.7 LOT 66 832.6 829.4 P ING LOT ARK FIELDHOUSE 832.2 832.8 832.4 831.2 ROA 64 835.8 56 832.4 D 833.7 832.8 832.5 830.8 832.3 835.6 832.4 831.2 830.3 831.3 831.1 117 832.4 832.4 835.2 831.1 83 N 448,500 829.4 831.7 832.5 832.9 T 830.6 REE 833.8 825.6 830.6 ST 830.7 U/C 830.4 833.8 831.3 832.3 831.3 D 836.1 833.5 831.4 ROA 835.5 835.5 832.2 830.6 835.5 832.4 835 832.4 833.8 831.7 PARADE FIELD 831.2 829.3 831.5 831.8 835.5 831.7 832.3 834.7 831.6 RISON 831.7 Management 831.6 833.8 833.6 834.7 830.3 R 832.5 E 828.3 IV 832.7 832.5 HAR R 832.8 833.4 834.7 832.5 833.6 834.7 835.4 832.4 832.5 827.6 832.7 835.6 833.2 833.2 831.5 835.1 831.4 832.5 835.6 835 834.4 825 833.3 832.4 834.7 833.4 832.2 830 830.2 832.4 832.6 832.4 R 832.5 835.5 835.4 DA 831.5 833.7 835.4 CE 825 JE ON NIS 830 835 831.6 P ING L ARK OT 833.4 INTRAMURAL PARKING 831.3 67 833.5 833.5 LOT 62 D NUT RE N 448,250 835.3 T CHES 835 P ING ARK 833.5 834.7 T LB OL OOTH 834.8 508 837.6 835 835 835.8 835.4 836.5 844.6 843.4 DEMONS RAT T ION HALL 842.5 835 837.7 837.4 57 836.7 835.5 840 841.4 835.7 836.3 836.3 842.3 DEM 835.6 835.5 842.5 842.1 842.3 ONS 836.2 842.8 ZOO TRAT KALAMA ION 842.2 836.7 835.4 843.5 837.2 837.3 HALL 843.3 840 835.9 837.7 N 448,000 835.3 838.8 ROA 839.2 D 844.6 836.4 845.5 845.3 845.6 842.7 845 843.7 841.7 841.3 848.3 840.4 847.4 847.3 848.8 844.6 840.6 848.3 INTRAMURAL ECRE IV -R AT E 845 S ORT -WE T P S S 847.6 151 845 857.6 847.8 848.3 855 DIRT P E IL S 850 OAD 845.4 839.7 839.8 846.7 853.1 R 850 840 846.8 840 843.3 847.2 843.6 N 447,750 844.6 839.3 840.4 840.8 838.5 843.6 843.5 841.8 846.6 841.3 841.8 843.7 846.5 MUNN ARENA BIRCH B S RE LIN S UDE T NT 846.5 846.5 844.3 845.4 846.6 POOL 59 E NT VE S CENTER 843.6 841.2 840.4 844.3 846.7 8 45 842.7 845 841.9 845.4 832.2 843.6 846.7 841.8 846.6 846.7 850 843.3 842.3 845 TRACK 8 45 844.7 846.7 N 447,500 845.7 844.8 844.5 846.7 846.3 842.7 846.6 845 850 TITLE DWN. BY REVISIONS N DIGIT DAT AL ABASE APPVD. BY MAPPING DATE 8-89 GEOGRAPHIC 50' 0' 50' 100' 150' SCALE INFORMAT N IO SCALE IN FE T E MICHIG AN ST E UNIVERSIT AT Y 1"= 50' DWG. NO. WOOLPERT SERVICES CONT R INTE AL : 1 FOOT OU RV PHYSICAL PLANTDIVISION MSU2C FILE NO. ENGINEERING SERVICE DE ARTMENT S P CADD Data GIS BIM Tabular Data Repository Repository Spatial Data GIS Data
- 61. Concept - Automated Risk-Based Asset Management System + Facility Condition Assessment Data in GIS + Integration of Data from Multiple Repositories + Executive Dashboard Interface + GIS-Based Visualization + Asset Criticality And Risk Analysis + R&R Strategy and CIP
- 62. Automated Risk-based Asset Management – an Integrated Approach