Functions of management
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The document discusses the various functions and levels of management. It defines management as the art of getting things done through people. The key functions of management include planning, organizing, staffing, directing, and controlling. Planning involves decision making for short and long-term goals. Organizing is grouping activities and defining roles. Staffing covers recruiting, selecting, and developing employees. Directing provides leadership and motivates employees. Controlling measures performance against plans and ensures corrective actions are taken when needed. The document also lists several books on management topics by the authors.
Functions of management
- 1. Functions of Management Management It includes: Management of business and profit making private and government run organizations. Management of non-profit making organizations. Management of trusts, societies, associations, charitable organizations. Management of governmental organizations. Management of NGOs. Management of educational organizations e.g. universities, colleges, schools. Management of day care units. Management of hospitals and other health care organizations. Management of sports related organizations and clubs. Management of religious organizations. Management for any organization is a function of organizing and channeling the people together to accomplish desired goals. In common understanding, management is also referred to the body or group of persons who perform the various functions of management. Mary Parker Follett was the first to define management as the art of getting things done through people. Hierarchical Levels of Management Top management (including the members of the board of directors of the company- responsible for strategic management). Senior management (or upper management; normally, the heads of various departments- responsible for operations management). Middle management (responsible for operational management). Junior or lower management (they include supervisors, team leaders or, foreman etc- responsible for transaction control) Functions of Management or Management Functions Management consists of the functions given below. It is based on Henri Fayol's thinking on the functions of management. 1. 2. 3. 4. Planning: generating plans of action for immediate, short term, medium term and long term periods. Organizing: organizing the resources, particularly human resources, in the best possible manner. Staffing: positioning right people right jobs at right time. Directing (includes leading, motivating, communicating and coordinating): Communicate and coordinate with people to lead and enthuse them to work effectively together to achieve the plans of the organization. 5. Controlling (includes review and monitoring): evaluating the progress against the plans and making corrections either in plans or in execution. Every manager at every level of hierarchy of an organization has to carry out these management functions irrespective of the nature and size of the organization. The functions are interrelated and these may be done by a manager quite concurrently. This means that the functions are not necessarily carried out sequentially and it is not necessary to complete one function fully before the next function is undertaken. Each of these functions is explained in some detail below. 1. Planning Planning is decision making process. It is making decisions on future course of actions. Planning involves taking decisions on vision, mission, values, objectives, strategies and policies of an organization. Planning is done for immediate, short term, medium term and long term periods. It is a guideline for execution/implementation. It is a measure to check the effectiveness and efficiency of an organization. 2. Organizing Organizing involves determination and grouping of the activities.
- 2. Designing organization structures and departmentation based on this grouping. Defining the roles and responsibilities of the departments and of the job positions within these departments. Defining relationships between departments and job positions. Defining authorities for departments and job positions. 3. Staffing It includes manpower or human resource planning. Staffing involves recruitment, selection, induction and positioning the people in the organization. Decisions on remuneration packages are part of staffing. Training, retraining, development, mentoring and counseling are important aspects of staffing. It also includes performance appraisals and designing and administering the motivational packages. 4. Directing It is one of the most important functions of management to translate company's plans into execution. It includes providing leadership to people so that they work willingly and enthusiastically. Directing people involves motivating them all the time to enthuse them to give their best. Communicating companies plans throughout the organization is an important directing activity. It also means coordinating various people and their activities. Directing aims at achieving the best not just out of an individual but achieving the best through the groups or teams of people through team building efforts. 5. Controlling It includes verifying the actual execution against the plans to ensure that execution is being done in accordance with the plans. It measures actual performance against the plans. It sets standards or norms of performance. It measures the effective and efficiency of execution against these standards and the plans. It periodically reviews, evaluates and monitors the performance. If the gaps are found between execution levels and the plans, controlling function involves suitable corrective actions to expedite the execution to match up with the plans or in certain circumstances deciding to make modifications in the plans. Books by ShyamBhatawdekar and Dr KalpanaBhatawdekar- The Ace Management Authors Highly Sought-after Books by Business Executives, Management Consultants and Trainers, Business School Professors/Faculty and Students 1. HSoftware (Human Software) (The Only Key to Higher Effectiveness) 2. Sensitive Stories of Corporate World (Management Case Studies) 3. Classic Management Games, Exercises, Energizers and Icebreakers (Volume 1) 4. Classic Management Games, Exercises, Energizers and Icebreakers (Volume 2) 5. Stress? No Way!! (Handbook on Stress Management) 6. HSoftware (ShyamBhatawdekar’s Effectiveness Model) 7. Competencies and Competency Matrix 8. Soft Skills You Can't Do Without (Goal Setting, Time Management, Assertiveness and Anger Management) 9. Essentials of Work Study (Method Study and Work Measurement) 10. Essentials of Time Management (Taking Control of Your Life) 11. Essentials of 5S Housekeeping 12. Essentials of Quality Circles 13. Essentials of Goal Setting 14. Essentials of Anger Management 15. Essentials of Assertive Behavior 16. Essentials of Performance Management and Performance Appraisal 17. Health Essentials (Health Is Wealth) 18. The Romance of Intimacy (How to Enhance Intimacy in a Relationship?) 19. Good People (Dream of a Boundary Less World): Novel, a refreshingly different love story 20. Funny (and Not So Funny) Short Stories 21. Stories Children Will Love (Volume 1: Bhanu-Shanu-Kaju-Biju and Dholu Ram Gadbad Singh) 22. Travelogue: Scandinavia, Russia For More Guidance, Assistance, Training and Consultation
- 3. Training in all the soft skills and various management functions/techniques is imparted by Prodcons Group’s Mr ShyamBhatawdekar and/or Dr (Mrs) KalpanaBhatawdekar, eminent management educationists, management consultants and trainers- par excellence, with distinction of having trained over 150,000 people from around 250 organizations.