Hassan e meligy - structure and codification
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The document discusses developing an organizational structure and codification system to improve integration. It proposes a functional organization chart, work breakdown codes for company structure, employees and projects. It also addresses cost centers, profit centers, document formats and using the codes with SharePoint for reporting. The codification system is intended to standardize aspects of the organization and enable cross-department collaboration.
Hassan e meligy - structure and codification
- 1. 2015-04-18 h.meligy@ieee.org HassanEl-Meligy 4/18/2015 Structure& Codification-HassanEl-Meligy- h.meligy@ieee.org
- 2. 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 2 Preface and integration Functional Organization Chart Work breakdown for o Company Structure Codes o Employee Code o Projects Code Job Description in relation with the codes Direction for cost centers and profit centers Use with SharePoint and reporting structure Document Format codes, versions and naming conventions Other Dimensions Where to go from here
- 3. Forward • This is only a draft created as a guidelinefor building a backbone for an organization structure. • Codifications is involved prior to implementationand thebest case is usingthe following – Chart of Accounts defined to the lowest level -CoA – Cost center pre-analysisand cost center coding structure– CBS – Wordbreak Down Structure for anyproject – WBS – Organization Breakdown Structure allcompany – OBS • Nothinggoes withouta code evenif you don’t see it or use it 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 3
- 4. Consider Objectives Prior to Tools4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 4
- 5. • The purpose of thispresentationis to helpwithredrafting theorganizationstructure withthe objective of integrationin mind • The benefitsof integrationobjectives is thefollowing:- – Standard codification for allaspects with horizontal integration – Reusing the codes around the organization – Creating same cross culture and collaboration – Reduce time by generating systems similarities – Better reporting on alllevels – Cross management for matrix and horizontal organization 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 5
- 6. Strategy Revisit 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 6 Strategy Vision Mission Theme Value Directions Directives Messages Revenue Increase Increase Market Share Profit Maximizing Cost Optimization Value Creation Strategic Objective SO1 Strategic Objective SO2 Strategic Objective SO3 Imitative 1.1 Imitative 2.1 Imitative 3.1 AP 1.1.1 AP 2.1.1 AP 3.1.1
- 7. Sample Strategy Map Dashboards Organization Development (OD) Research Development Innovation (RDI) Information Technology (ICT) Training Learning Organization FinancialCustomersProcessesLearning Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 7
- 8. Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 8 Company Strategic Directions Strategy Strategic Objectives 1 Initialize 1.1 Initialize 1.2 Strategic Objectives 2 2.1 2.2 Strategic Objectives 3 3.1 3.2 Strategic Objectives 4 4.1 4.2 Integration
- 9. Corporate Architecture Landscaping Structure Board Shared Services 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 9 1 2 3 654
- 10. Board 2 2.2 2.3 2.4 Secretary 2.1 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 10
- 11. Share Services 3 Business Development 3.2 Marketing and Sales 3.3 Human Resources 3.4 Information Technology 3.5 Finance and Accounting 3.6 Project Management 3.7 Secretary 3.1 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 11
- 12. Division 4 4 4.2 4.3 4.4 Secretary 4.1 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 12
- 13. Landscaping 5 5.2 5.3 5.4 Secretary 5.1 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 13
- 14. Structure 6 6.2 6.3 6.4 Secretary 6.1 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 14
- 15. Business Development 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 15 Business Development 3,2 Marketing 3.2.1.1 Sales 3.2.1.2 Development 3.2.1.3 Secretary 3.2.1
- 16. Business Development 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 16 Marketing 3.2.1.1 Networking 3.2.1.1.1 Digital 3.2.1.1.2 Traditional 3.2.1.1.3
- 17. Business Development 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 17 Sales 3.2.1.2 Networking 3.2.1.2.1 Digital 3.2.1.2.1 Traditional 3.2.1.2.3
- 18. Business Development 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 18 Development 3.2.1.3 Segmentation 3.2.1.3.1 Competition 3.2.1.3.2 Research 3.2.1.3.3
- 19. Human Resources 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 19 HR 3.4 Recruiting 3.4.1 JS Advertising CV Filtering Interviewing Operation 3.4.2 Employee Retention Employee Branding Succession Planning Closing 3.4.3
- 20. Information and Communication Technology 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 20 IT 3.5 Hardware 3.5.1 Peripherals Networking Software 3.5.2 Application Operating Helpdesk 3.5.3 Business Related Service Related
- 21. Finance and Accounting 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 21 Fin 3.6 Financial 3.6.1 Accounting 3.6.2 Budgeting 3.6.3
- 22. Project Management 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 22 PM 3.7 Planning 3.7.1 Scheduling 3.7.2 Monitoring 3.7.3
- 23. Notes • Each structure will end with positions and their job descriptions • The job description will be mapped with horizontal processes • KPI per process and per job description will be defined • Job Specs will be also defined • Employment Lifecycle will be mapped to each position and employee • Manpower Productivity and Capacity will be estimated 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 23
- 24. • The same structure should be reflected into the SharePoint • Cost Centers and Profit Centers should be using the same codes in the accounting • QMS and Documentation Management to use the same code • Projects could use the same code based on the project type • Employee coding as a dimension could use the following 2 codes – Employee code / center code – Code where the cost is born 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 24
- 25. 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 25 3D Printing
- 26. Human Resources and Development 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 26
- 27. Internal Branding The point • Systematically, purposefully building an internal brand-centric culture as part of a comprehensive strategy can lead to heightened customer-focused actions and stronger bottom- line results. • What are we doing to develop the relationship between employees and the brand? 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 27
- 28. Discuss Also 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 28 • Use of BI on market and sales • Strategymap presentation • Porter frame work • Process maps • SharePoint& Organized filing • StrategyMap on top of Balanced Scorecard • Governance • Customer Relation Management • Graphics Concept at you company • Use if tools such asSharePoint • BusinessLandscaping competition analysis • Strategy analysissession • Strategy Maps and scorecards... • Accounting and finance of alltypes; proper bookkeeping, administrative accounting, cost accounting, economical accounting
- 29. Final Words • This helps in integration now and in the future • Helps in Quality Assurance • Help in Quality Control • Helps in filing • And more.. • For more information (Hassan El-Meligy) h.meligy@ieee.org 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 29
- 30. Thank you • Business Process Modeling • Business Process Reengineering • Business Modeling • Turnaround Consulting • Corporate Development • Labor Market • One Stop Desk and One Stop Shop Modeling 4/18/2015 Structure & Codification - Hassan El-Meligy - h.meligy@ieee.org 30