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This document provides an overview of Ejada's fixed scope offering for implementing Oracle Fusion HCM and Oracle Fusion Talent Management. The implementation scope includes setting up core HCM functionality like personnel administration, social networking, and absence management within 14 weeks. It also includes configuring talent management modules like goal management, performance management, and talent review within another 14 weeks. The implementation will use Oracle's rapid implementation methodology and predefined templates and configurations to deploy a working system quickly. Ejada will be responsible for setup, data loading, testing, and transition to production while the client will provide resources, finalize agreements, and complete assigned tasks. Additional services like customizations or integrations are not included in the fixed scope.
Hcm file-wp
- 1. Fixed Scope Offering for Implementation of Oracle Fusion HCM Oracle Fusion Talent Management
- 2. Index • Overview • Business Objectives • Fixed Scope Offerings (FSO) • Implementation Scope • Implementation Approach • Assumptions • Responsibilities • Additional Services • Why Ejada? • Q & A 1
- 3. Overview 2
- 4. Overview The Fusion Applications FSO is designed for customers who want to get up and running with Fusion Applications quickly and efficiently: Setup and deployment of an agreed set of Fusion modules for the purchased Fusion application each having a specific scope: • Defined data loads • Set of functional process flows • Parameters for extensibility Fully provisioned and working production instance, ready to use in weeks rather than months Implemented using Oracle’s Rapid Implementation Methodology for faster deployment, by using a predefined approach to make the best use of the application’s native features and functions
- 6. Business Objectives Human Capital Management • Increase productivity and quality • Efficient and Effective User Experience • Make decisions and take actions, all from a single role-based screen • Increase productivity by giving the workforce the ability to connect to peers, find mentors, and locate resources • Provide end-to-end lifecycle management for all workforce related processes without IT intervention • Manage Global Data in a Single Integrated Solution • Administer best practices while, analysing and reporting from a global perspective
- 7. Business Objectives Talent Management • Improve productivity by having a single point of interaction to HR, line managers and employees • Increase process adoption through a delivered framework and best practices • Promote business flexibility by providing tools to manage and optimize business processes • Cut operational costs increasing effectiveness and efficiency • Ensure compliance through guided tasks while retaining the required approvals • Provide individuals with visibility into organizational goals to provide context when they create their own goals • Enable leaders and employees to more effectively align performance goals with organization goals • Let leaders track progress on organizational and performance goals
- 8. Fixed Scope Offerings (FSO) 7
- 9. Fixed Scope Offerings (FSO) • Out of the Box • Best (Leading) Practice • Customers that prefer rapid time • Fixed Cost • Pre-approved scope and effort • FSO acts as a baseline Fixed scope approach for quick activation of ‘essential’ functionality Delivery of a fully provisioned and working system in a rapid timeframe
- 10. Fixed Scope Offerings – Benefits • Key Features Rapid activation of service Configuration of defined scope Fully provisioned & working system • Key Benefits Faster Deployment – ‘essential’ functions Lower costs – faster time to value
- 12. Talent Management • Talent Base • Goal Management • Performance Management • Talent Review HCM Base Implementation Scope HCM 14 Weeks Talent Management 14 Weeks
- 13. Fusion Global HCM HCM Offerings • Human Capital Management Base Talent Management Offerings • Global Talent Management • Talent Base • Goal Management • Performance Management • Talent Review Modularized for Transparency and Value
- 14. Implementation Scope Fusion Global HCM 13
- 15. Fusion Global HCM – Base Processes • Add Person • Enable Worker • Promote Worker • Transfer Worker • Terminate Worker • Report on Personal Data • Manage Employment Information • Manage Personal Information Scope • 1 Language, 1 Currency • 1 Country, 1 Enterprise • Up to 2 Legal Entities, 2 Legislative Data Groups, 2 Business Units • 1 Reference Data Set • Up to 4 security roles Scope Description 1 of 5 – Personnel Administration
- 16. Fusion Global HCM – Base Processes • Manage Social Profile • Manage Social Groups • Manage Connections Scope • Social Networking: Social Profiles, Social Groups and Connections • Portrait Gallery: Gallery Messages, Portrait Settings and Process Constraints • Person Gallery tabular functionality: Person Gallery, Organizational Chart, My Portrait • WebCenter Spaces, PeopleConnection and Tag Services Scope Description 2 of 5 – Social Network (Network@Work)
- 17. Fusion Global HCM – Base Processes • Manage Talent Profiles Scope • Profile Management Business Process Flows • Profile Management Notifications and Approvals • Profile Types, Content Types and Rating Models for each • 1 List of Educational Establishments • Up to 3 Rating Models for Content Items • Lookup values and competency evaluation types • 1 Person profile, 1 Job profile, 1 Position profile • Profile Identities / Associations for up to 10 Job Codes or Positions • Up to 50 specific Competencies, 50 Degree Types, 10 Educational Levels, 10 Memberships, 10 Licenses or Certifications • Search and Compare functionalities (Person to Job, Job to Person, Person to Person) Scope Description 3 of 5 – Profile Management
- 18. Fusion Global HCM – Base Processes • Maintain Absence Enrollment • Manage Absence Processing • Schedule & Record Absences • Report & Analyze Absence Data Scope • 1 Accrual Plan for Annual Leave based on Length of Service • Absence Types and Absence Reasons • Up to 3 Absence formulas Scope Description 4 of 5 – Absence Management
- 19. Fusion Global HCM – Base Scope • Data to be provided in Ejada templates • Data cleansing / extraction is client responsibility • Data migration will be done for 1 list per subject (Employees data, Assignments, Departments, Jobs, Locations) • Data migration will be done once per environment with maximum 2 environments (Development, Production) • Scope of data migration is limited to master data and opening balances. Historical data is out of scope Scope Description 5 of 5 – Data Migration
- 20. Implementation Scope Fusion Talent Management 19
- 21. Fusion Talent Management – Base Person Gallery • Portrait Gallery: Gallery Messages, Portrait Settings and Process Constraints • Person Gallery tabular functionality: Person Gallery, Organizational Chart, My Portrait • Person Gallery “Action” menu integration and transactional capabilities Social Networking • Social Profiles: Descriptive Information, Bookmarks, Message Board, Kudos and Activity Streams • Social Groups: Business Process Linkage, Participant and Administrative Management • Connections: Administrative management of participant invites, acceptance or rejection Security / Technical • Security administrative roles and duties for above setup • WebCenter Spaces, PeopleConnection and Tag Services Scope Description – Person Gallery, Social Networking, Security
- 22. Fusion Talent Mgmt – Goals Scope • 2 Goal Plans, 5 Goals per Goal Plan, 5 Target Outcomes per Goal • 2 Goal Templates • 2 Eligibility Profiles • 1 Goal Library • Goal Types • Mass Goal Plan creation configured as default • Enable the process flow with Oracle Fusion Performance Management (If exist) • Enable the pre-configured security roles • Goal Management Business Process Flow • Goal Related Notifications and Approvals • Goal Management related Notifications and Approvals Scope Description – Fusion Goal Management Cloud Service
- 23. Fusion Talent Mgmt – Performance Processes • Establish Workers Goals • Evaluate Workers Performance • Manage Individual Development Plan • Manage Goals • Manage Performance Improvement Plan • Analyze Workforce Development Performance Scope Description 1 of 2 – Performance Management Cloud Service
- 24. Fusion Talent Mgmt – Performance Scope • Performance Management Business Process Flow • Performance Management Notifications and Approvals • 1 Questionnaire • 2 Eligibility profiles • Up to 5 Questions on the Performance Template • Performance Document Types • 2 Performance Review Templates • Up to 5 Performance Review Template Sections with up to 15 items per section • Up to 3 Rating Models • Section Weighting and Calculation Rules • Enable the process flow with Oracle Fusion Goal Management and Workforce Compensation (If exist) • The following data, as configured in your Fusion Human Resources environment, will be integrated with the Fusion Performance Management processes and templates as appropriate; Job Codes, Job Profiles, Positions, Salary Grades • Enable pre-configured security roles Scope Description 2 of 2 – Performance Management Cloud Service
- 25. Fusion Talent Mgmt – Talent Review Scope • Talent Management Notifications and Approvals • 1 Talent Review Template: ‐ Review Grid Codes, Labels and Colors ‐ Rating Models and Talent Score Labels • Analytic Layer Options • Detail-On-Demand Options • Filter, Action and Color Code Options • Restrictions on age, gender, religion for 1 country • Enable pre-configured security roles Scope Description – Talent Review Cloud Service
- 26. Implementation Key Deliverables Rapid Phase Key Deliverable Responsible Plan Project Charter The project charter would include further details of the project mission statement, approach and execution Ejada & Client Project Work Plan A plan that describes the high-level tasks and timelines for all project activities Ejada Data Loading Templates Ejada will provide the data loading templates in required standard format to be filled by the client Ejada Prototype Configured Application An application configured in accordance with the descriptions in the Configuration Workbook Ejada Setup Document A document that summarizes the configurations to be provided based on the collected business information Ejada Validate Test Plan and Test Scripts Test Scripts for testing the configured functionality in the scope of standard offering. Any further changes to this document will be performed by the Client Ejada Training Material Material to support Familiarization sessions on tools for ongoing customers use (Reports, Personalization, System Administration) Ejada Configuration Workbook Details of how the solution is configured Ejada Transition Validated Solution on Production Configured Solution , validated for go live use Ejada & Client
- 28. Implementation Approach The FSO is based on Oracle’s Rapid Implementation Approach, which has an efficient approach to SaaS implementation • An easy-to-follow framework of activities allows efficient, step-by-step projects • Short, well-structured implementation cycles • Iterative configuration • A Fit-Gap approach is used, based on Fusion standard functionality. Best practice business processes are used and customizations are avoided
- 29. Implementation Activities Conduct Kick-off Meeting Schedule Workshops Conduct Integration and Data Load workshops Gather Setup Information Conduct Implementation Checkpoint Perform Setup Conduct Workshops & Prototype Configuration Capture & Prioritize Changes Conduct Implementation Checkpoint Load, Reconcile & Validate Data Loads Update Business Processes and Validation Cases Conduct End-to-End Review Migrate Configuration to Production Manage Transition to Steady-state Operations Load, Reconcile & Validate Data Loads in Production Conduct Implementation Checkpoint Begin system use Prepare Training Material Verify Production & Operational Readiness Apply & Validate Setup Changes Final Validation Review with Users & Stakeholders Review In-Scope High- Level Business Processes Plan for Next Release Post Go-Live Support Shared responsibility Client responsibility Ejada responsibility Create Detailed Release Plan Plan Prototype Validate Transition Sustain Prepare Integration Details Conduct Train-the-Trainer Workshops Apply & Validate Extensible Items Implement & Validate Integrations Load & Validate Data Populate Data Load Templates Project Management
- 30. Implementation High Level Plan PlanW1 PrototypeW3 ValidateW8 TransitionW11 SustainW13 Fusion HCM Base (14 Weeks)
- 31. Implementation High Level Plan PlanW1 PrototypeW3 ValidateW8 TransitionW11 SustainW13 Fusion Talent Manamegement (14 Weeks)
- 32. Assumptions 31
- 33. Key Assumptions The standard FSO implementation is based on the following key assumptions: • Oracle’s OUM for Cloud Implementation Approach will be used for the implementation • The implementation is based on the Cloud deployment model, hosted at Oracle • Standard and predefined product setup will be used except as noted in scope sections • Any changes to scope or implementation variables will be handled through the project change control process
- 34. Key Assumptions – Continued • Single language, single currency, single country • All development and documentation in English • No Customization, only custom configuration within the standard system • System testing will be limited to only those items included in this scope of work. • Application bug repairs is Oracle responsibility and not included in estimates
- 35. Key Assumptions – Continued Out of Scope • Single sign-on solution • Label changes • Performance Testing
- 36. Implementation Assumptions Activity Assumption Go-Live Support 2 Weeks Go-Live Support Data Migration • Client provides data in Ejada templates • Data Conversion or extract services for current systems is not included in scope of current project Training • Train the Trainer Training is provided (not full end user training) • Training is assumed to be one workshop per application, for up to 10 attendees Change Management Not included in scope of current project Interfaces Not included in scope of current project Administration Guide Not included in scope of current project Additional Requirements Ejada delivery for additional requirements out of this fixed scope offering are subject to extra time and cost and can be assessed and planned for future releases
- 38. • Client Project Sponsor Client Project Sponsor should be assigned with sufficient authority to decide/solve issues addressed by the project management team to drive the project to mission goals • Steering Committee Project steering committee will comprise members of client senior management. This committee functions as the highest decision-maker for the project. As such, it represents business management ownership of the project, and is responsible for ensuring that the project delivers its goals and benefits • Client Project Manager Client Project Manager will be the single point of contact for Ejada team for inputs from Client. He will be responsible for coordinating with client stakeholders and organize all the logistics for successful delivery of the project. He will work jointly with Ejada Project Manager to coordinate day to day project tasks and activities Project Team Structure - Client
- 39. • Ejada Project Manager Ejada Project Manager shall be the single point of contact for the client for any issues relating to the delivery of services. He shall be responsible for the day-to-day Ejada implementation activities. He will manage Ejada resources on the project and keep the Steering Committee appraised of the progress. Ejada consultants will report to Ejada Project Manager • Ejada Functional Consultant Ejada Functional Consultant is product and implementation expert in his specific functional areas. He has skills and expertise in Taleo implementation and also have understanding of business process. He will work with client team as “one team” to achieve success for this project and to understand and configure Taleo to meet client business requirements Project Team Structure - Ejada
- 40. • Finalize License Agreements with Oracle • Get environment ready from Oracle prior to implementation start • Arrange project sponsor and steering committee • Assign project manager to lead client efforts • Business Process owners are available for the project • Perform assigned project tasks according to project plan • Process standardization should be ready prior to implementation • Decisions and feedbacks will be given without unnecessary delay • Provide deliverables sign off within agreed time frame • Provide project work rooms and related furnishings/equipments • Ejada will have access to the client key users and project team throughout the project lifecycle to complete the project on time • Accept that part of the work performed by Ejada Consulting will not be on-site Client Responsibilities
- 42. Additional services provided by Innova outside FSO will be subject to scoping and tailored implementation: • Integration with legacy applications • Historical data upload • Development of custom reports and BI objects • UI Personalization • Custom application roles setup • On-demand Training • Implementation services for future version releases • Implementation services for additional Fusion HCM modules • Post-implementation support Additional Services Additional requirements out of this fixed scope offering are subject to extra time and cost
- 43. Why Ejada ? 42
- 44. • Have 360 Degree implementation capabilities (ERP, Integration…etc) • Highly qualified, skilled, and certified resources • Presence in the region • Partnerships with worldwide class top companies • Comprehensive system integration solutions • Solid record of success implementations in wide industries • Committed to Saudi Market Why Ejada?
- 46. Thank You …