How to design meetings that your team will want to attend
Download as PPTX, PDF4 likes477 views
The document discusses strategies to design engaging and productive meetings that foster a quality experience for participants, emphasizing the importance of connection, value, and fulfillment. Key recommendations include being present, demonstrating empathy, managing conversation dynamics, allowing ample time for discussion, and actively involving all attendees. The overall goal is to create a collaborative environment where team members feel heard and valued.
How to design meetings that your team will want to attend
- 1. HOW TO DESIGN MEETINGS THAT YOUR TEAM WILL WANT TO ATTEND HBR ARTICLE WRITTEN BY: PAUL AXTELL PRESENTATION BY: SATOSHI TAKANO https://hbr.org/2017/04/how-to-design-meetings-your-team-will-want-to-attend cc: HubSpot - https://www.flickr.com/photos/28849923@N05
- 2. There’s a lot of advice out there about how to make meetings more efficient and productive. cc: katerha - https://www.flickr.com/photos/8489692@N03
- 3. There’s another outcome that leaders should be paying more attention to: cc: alexdecarvalho - https://www.flickr.com/photos/51035823282@N01
- 4. Creating a quality experience for each participant. cc: Karen Roe - https://www.flickr.com/photos/28752865@N08
- 5. So, what is a quality experience in a meeting? cc: weesen - https://www.flickr.com/photos/36317426@N00
- 6. It's when employees leave feeling more connected, valued, and fulfilled. cc: mrdanielweir - https://www.flickr.com/photos/15134271@N03
- 7. Of course, you should still be focused on achieving the meeting outcomes, but thoughtful meetings and productive ones don’t have to be at odds. cc: DeaPeaJay - https://www.flickr.com/photos/30815420@N00
- 8. We begin by asking people to reflect on their best team experience and answer two questions: cc: Leo Reynolds - https://www.flickr.com/photos/49968232@N00
- 9. What does a powerful group look like? What does it mean to be powerful in a group? cc: DocChewbacca - https://www.flickr.com/photos/49462908@N00
- 10. Here’s what I’ve seen leaders do to create that quality experience: cc: Thomas Hawk - https://www.flickr.com/photos/51035555243@N01
- 11. Work hard on being present. cc: Engin Erdogan - https://www.flickr.com/photos/33847763@N00
- 12. Take adequate time to prepare so that you can be available and attentive before and during the meeting. cc: GViciano - https://www.flickr.com/photos/16435172@N05
- 13. Lead the meeting and pay more attention to “reading the room” — noticing how people are doing as they walk in, and throughout the meeting. cc: Mark Sardella - https://www.flickr.com/photos/11125702@N00
- 14. Demonstrate empathy. cc: sinclair.sharon28 - https://www.flickr.com/photos/128745475@N07
- 15. Your attention matters. Observe, listen, ask thoughtful questions, and avoid distractions and multitasking. cc: 2002ttorry - https://www.flickr.com/photos/54915845@N00
- 16. The BEST LEADERS shut down their phones. cc: Yutaka Tsutano - https://www.flickr.com/photos/23208360@N07
- 17. Set up and manage the conversation. cc: liquidnight - https://www.flickr.com/photos/47263829@N00
- 18. Ask the group for permission to deliberately manage the conversation. It’s important to establish some guidelines about distraction. cc: tanakawho - https://www.flickr.com/photos/28481088@N00
- 19. Ask people to: Avoid using technology unless it is pertinent to the topics Avoid any distracting behavior — verbal or nonverbalcc: Anthony!! - https://www.flickr.com/photos/39102688@N03
- 20. Listen and respect people when they’re speaking Invite others to speak if their view needs to be heard cc: Vicki & Chuck Rogers - https://www.flickr.com/photos/34353483@N00
- 21. Include enough time on every topic to allow broad participation. cc: Yasunobu Ikeda - https://www.flickr.com/photos/88403964@N00
- 22. This means having fewer agenda items and more time allocated to each topic. As a target, put 20% fewer items on your agenda. If the meetings ends early, fantastic. cc: srgpicker - https://www.flickr.com/photos/91485322@N00
- 23. Slow down the conversation to include everyone. cc: fatboyke (Luc) - https://www.flickr.com/photos/8264376@N03
- 24. Make it feel and sound like an invitation — not some method of controlling participation. cc: Tracy Hunter - https://www.flickr.com/photos/11121785@N00
- 25. Ask yourself: Who would be great at starting the conversation? Who is affected by the outcomes and therefore needs to be asked for their view? Who is most likely to have a different view? Who are the old hands who might sense whether we are making a mistake or missing something?cc: West Midlands Police - https://www.flickr.com/photos/61718807@N07
- 26. Check in with people at specific times. cc: Moriartys - https://www.flickr.com/photos/79294591@N00
- 27. Begin each meeting with a question: “Does anyone have anything to say or ask before we begin?” cc: Bill David Brooks - https://www.flickr.com/photos/8011986@N02
- 28. Ask it deliberately and with a tone that signals that this conversation matters to you. And then wait. Pause. Be Patient. cc: Annie Roi - https://www.flickr.com/photos/26496084@N06
- 29. Once people realize that you are willing to pause, they’ll become more aware, and when they have a question, they won’t worry that they are slowing down the meeting. cc: Vvillamon - https://www.flickr.com/photos/29059230@N00
- 30. High-quality conversations with broad participation allow people to get to know each other in ways that lead to friendship and collaboration. cc: Marc Wathieu - https://www.flickr.com/photos/88133570@N00
- 31. Remember, you’re all in this together. cc: yuichi.sakuraba - https://www.flickr.com/photos/57085156@N00
- 32. Crafting a quality experience in your meetings takes time, but it’s worth it. cc: theilr - https://www.flickr.com/photos/90863480@N00
- 33. In Summary: 1. Work on Being Present 2. Demonstrate Empathy 3. Manage the Conversation 4. Include Enough Time for Broad Participation 5. Slow down the conversation 6. Check in with people cc: theilr - https://www.flickr.com/photos/90863480@N00
- 34. HOW TO DESIGN MEETINGS THAT YOUR TEAM WILL WANT TO ATTEND HBR ARTICLE WRITTEN BY: PAUL AXTELL PRESENTATION BY: SATOSHI TAKANO (stakano@gmail.com) https://hbr.org/2017/04/how-to-design-meetings-your-team-will-want-to-attend cc: HubSpot - https://www.flickr.com/photos/28849923@N05