HOW TO USE POWERPOINT TO MAKE PRESENTATION

1. PowerPoint as a Powerful Tool Tips for Effective Design and Increased Interactivity Luisa F. Castro Department of Natural Resources and Environmental Management

2. Why PowerPoint?  To hold interest  To focus attention  To guide discussions/overviews  To tell a story  To support the message being delivered  To create a poster for a conference

3. Tip #1 for Oral Presentations Have only the minimum required text on each slide.

4. Text on Slide: Too Much When in the Course of human events, it becomes necessary for one people to dissolve the political bands which have connected them with another, to assume among the powers of the earth, the separate and equal station to which the Laws of Nature and of Nature's God entitle them, a decent respect to the opinions of mankind requires that they should declare the causes which impel them to the separation. We hold these truths to be self-evident, that all men are created equal, that they are endowed by their Creator with certain unalienable Rights, that among these are Life, Liberty, and the pursuit of Happiness. That to secure these rights, Governments are instituted among Men, deriving their just powers from the consent of the governed.

5. Text on Slide: Better  We hold these truths to be self-evident • that all men are created equal, • that they are endowed by their Creator with certain unalienable Rights, that among these are: • life, • liberty • the pursuit of happiness

6. Tip #2 Be consistent and sparing in your use of transitions and animations.

7. Moving Text • When text appears, we don’t want the audience to be watching the animation. • Use the “Appear effect” Not “FANCY EFFECTS”

8. Tip #3 Be consistent in your choice of bullets, font, and colors.

9. COMPOST QUALITY and FOOD SAFETY CONCERNS A recent survey of ‘finished’ compost products produced at 30 California commercial facilities  Found large variation in many characteristics  Indicates highly variable feedstocks and process management Poor process management, curing conditions, and cross-contamination of equipment are most common cause

10. This is a good title size. Verdana 40 point = sans serif. This is a good subtitle or bullet point size. Times 36 point = serif. This is about as small as you want to go for content at 24 points. This font size is not recommended for content. Verdana 12 point. Font Sizes

11. This is a good mix of colors. Readable! This is a bad mix of colors. Low contrast. Unreadable! This is a good mix of colors. Readable! This is a bad mix of colors. Avoid bright colors on white. Unreadable! Fonts and Background Colors

12. Tip #4 Create graphics (such as tables and charts) appropriately.

13. Inappropriate Use of Tables ID T ask Name Dur at ion 3 SM3B MISSION 12 days 2 BRIGH T EARTH AVOIDANC E (BEA) 12 days 1 HST RELEASE 0 days 41 NCS FILL PR OCEDURE 2 hr s 40 8967V1 NCS01 START NCS CPL 0.3 days 6 NIC MOS SAFED 0 days 8 8967 NCS01 NCS ACTIVATION & NICM OS COOLDOWN0 days 14 8945 NCIMOS10 - NICM OS COOLDOWN DARKS 8 days 42 BEA COM PLETE 0 days 5 NIC MOS COOLDOWN COM PLETE 0 days 7 NIC MOS TO OPER ATE 0 days 12 8945 NCIMOS10 - NICM OS COOLDOWN DARKS - PART II22 days 35 8944 NICMOS01 FW TESTS 10 days 36 8974 NICMOS03 - FLATS & QE 5 days 13 NIC MOS TEMP SET POINT ADJUST 7 days 39 FILTER WHEELS ENABLED 0 days 15 8977 NICMOS06/07 - FINE OPT ALIGN 7 days 37 8973 NICMOS02 FOM OPTICAL OPERATIO N TEST 1 day 10 NIC MOS TEMP SET POINT TECH REVIEW 0 days 9 NIC MOS TEMP SET POINT ESTABLISHED 0 days 11 8977 UPLINK ALIGN/TILT PARAM S 0 days 18 NIC MOS GO SCIENCE ENAB (BASIC MODES) 0 days 28 9269 NICMO S18 - THERMAL BACKGRO UND 1 day 29 9269 NICMOS18 - PARALLEL T HERMAL B/ G 60 days 4 NIC MOS EROs 6 days 32 8981 NICMOS10 - APERTURE LOCATIONS 1 day 34 8976 NICMOS05 - TRANSFER FUNCTIO N TEST 1 day 23 8988 NICMOS17 - ASTROM'C PERS'T' CE MEAS 1 day 27 8975 NICMOS04 - DET NOISE, SHADING, & CRs 1 day 24 8991 NICMOS20 - GRISM WAVELENGTH CAL 5 days 22 8985 NICMOS14 - FLAT FIELDS 1 day 25 8986 NICMOS15 - PHOTOMETRY 6 days 26 8987 NICMOS16 - CR PERSISTENCE 1 day 33 8982 NICMOS11 - PLATE SC ALE 1 day 16 8980 NICMOS09 - FOCUS M ONITOR 1 day 20 PRD SIAF, GAIN TABLE, ROT MATRIX UPDATES 1 day 19 8983 NICMOS12 - MODE2 TRG ACQ 1 day 17 8980 NICMOS09B - FOCUS MO NITOR 1 day 31 PDB SIAF U/D & PATCHABLE CONSTS ( 512) 1 day 30 8979 NICMOS08 - COR'G RAPH IC FOCU S 1 day 21 8984 NICMOS13 - CORONOGR AH IC PERFORM AN CE1 day 38 NIC MOS C' R'G' PH 'C SCI ENABLED 0 days 3/9 3/18 3/18 3/21 4/13 4/19 5/2 5/7 5/9 5/10 5/10 6/7 7/3 8/ 2/24 3/3 3/10 3/17 3/24 3/31 4/7 4/14 4/21 4/28 5/5 5/12 5/19 5/26 6/2 6/9 6/16 6/23 6/30 7/7 7/14 7/21 7/28 8/4 8/11 Mar ch Apr il May June July August

14. Appropriate Use of Tables and Figures Emphasize key parts so that your points are stronger: • Animate the graph or table elements • Use drawing tools to highlight a portion of the table or graph • Use strong contrasting color for drawing element • Use callout box drawing tool

15. Nutrient concentration tends to decrease from lagoon to ocean side Nutrient Location Concentration Pr>F N Lagoon 0.66 0.27 Center 0.53 Ocean 0.40 P Lagoon 44.8 0.20 Center 34.3 Ocean 15.7 K Lagoon 65.6 0.08 Center 32.5 Ocean 12.2 B Lagoon 0.38 0.19 Center 0.29 Ocean 0.28 Location Lagoon Center Ocean SoilK(mgkg-1 ) 0 10 20 30 40 50 60 70 a ab b Very important

16. Tip #5 Remember that white space is our friend.

17. 2. The data suggest that the high-level wells tap interconnected, though bounded, aquifers whose rate of water level decline is inversely proportional to its volume. Future well drilling for high-level potable sources must include accurate, well-designed aquifer tests that will aid in the determination of geologic boundaries to provide information on the geometry of the aquifer. 3. The data suggest that there may be more than geological mechanism that created the high-level aquifer. 4. The data suggest that there is a water level pattern observed in the high-level wells with Keopu being the “drain” for the ground-water flow system. The ground-water flux south of Keopu is to the north, and north of Keopu, the ground-water flow is to the south. 5. Some high-level wells do exhibit quasi-stable water levels, and show little variation over time. Use of long-term water level transducers in these wells should continue in conjunction with long-term water level transducers in those wells that show water level decline. Real time correlation between water levels in the wells with climatic conditions measured at Lanihau Rain Gage will provide better insight into the behavior of the potable high-level aquifers. Slide Overkill

18. Washout Picture 1. Insert a Picture by choosing Insert>Picture>From File 2. Resize it to completely fill the frame 3. Keeping the picture selected, choose Format>Picture>Image Control 4. Under Color, choose Washout

19. Tip #6 Remember that you are the show --not the PowerPoint slideshow.

20. What makes the design of a .ppt presentation ineffective? • Slides read word for word (60%) • Text too small (51%) • Full sentences used (48%) Source: Bad PowerPoint Press Release 2003 survey www.communicateusingtechnology.com

21. Tip #7 Do use some graphics in your slideshow. Nothing is more boring than an all-text slideshow. Choose them carefully, though.

22. JPG or JPEG  This stands for “Joint Photographic Experts Group”  This is the best file type to use if your image is a photo or a scan  This file type allows for a full range of colors in a small file

23. Appropriate Use of ImagesResponsibilities of the Specialist Synthesis Leadership Scholarship

24. GIF  This stands for “Graphical Interface Format”  This is the best file type to use for logos, line art, or other images with limited colors  GIF files only store colors that are actually used in the image

25. GIF Examples

26. TIF or TIFF  This stands for “Tagged Image File Format.”  This is the best file type to use if you need transparency in the image  It is the most widely used file format in desktop publishing

27. TIFF Example

28. What About Resolution?  “Resolution” = number of pixels per inch in a bitmap image  The more dots per inch (dpi), the higher the resolution  Higher resolution (“high res”) means a better quality image one pixel HOWEVER… PowerPoint only displays at 92 dpi onscreen

29. What Resolution Should I Use? Can you tell the difference on screen? How about if you print it? 300 dpi 72 dpi

30. What Resolution Should I Use? So what’s the difference? 300 dpi 72 dpi This image is 1.4 MB This image is 240 K

31. Tip #8 On Screen vs. Print ON SCREEN 92 dpi PRINTING 300 dpi  If showing PowerPoint presentation on screen only, use images at 92 dpi  If printing PowerPoint presentation, use images at 300 dpi  High res images look better when printed but make presentation file big  Never start with a low res image and try to increase it’s res. Result will be a fuzzy picture

32. Tip#9 Make it Interactive • Be able to jump to any slide • Blank the screen • Draw on the screen • Screen Shots

33. Screen Shots

34. Tip #10 Package for CD Package your presentations and all of the supporting files and run them from the CD.

35. Tip #1 Poster Presentations  Construct the poster to include the title, the author(s), affiliation(s), and a description of the research, highlighting the major elements that are covered in the abstract.

36. Using computer simulation software to enhance student learning Kent D.Kobayashi Tropical Plant & Soil Sciences Department, University of Hawaii at Manoa Introduction Methods Results Conclusions How can the student-learning experience be enhanced using computer simulations? This paper describes the use of several simulation programs to promote active, hands-on learning in a graduate course on crop modeling. TPSS 601 Crop Modeling covers modeling crop growth and development. In the laboratory session, students discuss scientific papers. Software to do crop simulations—CSMP, BASIC, and STELLA—were introduced into the lab session. Using these software, students developed their own crop models for homework and lab assignments, and a term project. Use of computer simulation software in a crop modeling course enabled students to develop crop models, thereby enhancing active learning through hands-on experience.  Enhanced understanding of crop physiology and relationship between crop and environment.  Students had hands-on experience developing their own crop models.  Enabled exploring "what if" scenarios. Software Advantages Disadvantages CSMP  Simple coding.  Models already available.  Crude graphs.  Need to run on mainframe computer. BASIC  Simple coding.  Models already available.  Students would have to learn language.  Many lines of code needed. STELLA  Graphical icon based.  Relational diagram approach.  Logistics—only Mac version used.  Software is expensive. A=INTGRL(IA,GR) GR=RGR*A INCON IA=1. PARAMETER RGR=0.1 Example of lines of CSMP language code. OPEN "I", #1, PS INPUT #1, LAT SM=.45*(24.3 - .264*LAT) SD=SM*(.0186*LAT - .12) Example of lines of BASIC language code. Acknowledgements Support from President’s Educational Improvement Fund Grant, University of Hawaii. STELLA relational diagram showing variables and their relationships. STELLA graph showing simulation output. "Slider" and "knob" icons control values of the variable and parameter. "Run" button runs the model. STELLA is being used this fall in my other TPSS courses—"Computer applications, high technology, and robotics in agriculture" and "Plant growth and development."

37. Tip #2  Minimize detail and try to use simple, jargon-free statements.

39. Tip #3  Remember that pictures, tables, and figures are amenable to poster display

41. Tip #4  If you can, use color in your visuals.

43. Tip #5  Make sure your fonts are consistent and are large enough to be read from a distance, i.e., do not simply pin up a set of typed pages--reserve these for your handout.

44. Tip #6  Consider using a flow chart or some other method of providing the viewer with a guide to inspecting your display.

46. Tip #7  Don't overwhelm the viewer with excessive amounts of information; rather, construct a poster display that enhances conversation.

47. Final Word “The purpose of using visual aids is to enhance your presentation, not upstage it.” Lenny Laskowski PowerPointers.com

HOW TO USE POWERPOINT TO MAKE PRESENTATION

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HOW TO USE POWERPOINT TO MAKE PRESENTATION