How to write a formal letter (1)
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This document provides guidance on the structure and components of a formal letter. A formal letter includes a heading with the sender's address and date, the recipient's address, a salutation, an introduction stating the purpose, a body with relevant details in 2-4 paragraphs, a conclusion suggesting action or closing remarks, and a signature with the sender's full name. The document also provides templates for writing letters of complaint, including common phrases for the introduction expressing dissatisfaction and the final paragraph hoping for resolution or further action.
How to write a formal letter (1)
- 1. Formal letters Formal letters have several parts: •The Heading: your address and the date (on the right) •The Address of the Person you are writing to (left) •Salutation:(indented) and with comma Dear Sir/Madam (you don't know the name of the person) Dear Mr/Mrs/Ms +surname of the person •Introduction: Why you are writing the letter. •The Body: (2-4 paragraphs) that should contain the relevant information behind the writing of the letter (complaints, justifications,acceptance of invitation, qualifications..)
- 2. Formal letters •Conclusion: The final paragraph (suggested action to be taken, closing remarks, express understanding, promises...). •The end of the letter: Yours faithfully: You don't know the name of the person Yours sincerely: You do know the name •Your signature with your full name written under it
- 3. Letters of complaint. First paragraph because of to you in connection with regarding I am writing to complain about protest I feel I must complain I want to express my strong disatisfaction about
- 4. Final paragraph I hope I trust we can sort out amicably this situation will not occur again the matter will be resolved this matter will receive your immediate attention I would be you would (send me a refund) grateful if I would a refund/full refund appreciate I demand I insist you replace (........) at once I hope I will not be forced to take further action