Intro to ventures
Download as PPT, PDF1 like1,731 views
The document discusses key aspects of managing projects and ventures, including definitions, common reasons for success and failure, and core project management tools. It provides an overview of a project charter, work breakdown structure, schedule, and budget. It also outlines the project manager's role, challenges with teams, and importance of the triple constraint of time, scope, and resources.
Intro to ventures
- 2. Venture/ Projects: Official Definition A project is a temporary endeavor undertaken to create a unique product or service. It implies a specific timeframe a budget unique specifications working across organizational boundaries
- 3. Venture Management: Unofficial Definition Venture management is about organization Venture management is about decision making Venture management is about changing people’s behavior Venture management is about creating an environment conducive to getting critical projects done!
- 4. Why Ventures/ Projects Fail Failure to align project with organizational objectives Poor scope Unrealistic expectations Lack of executive sponsorship Lack of project management Inability to move beyond individual and personality conflicts Politics
- 5. Why Projects Succeed! Project Sponsorship at executive level Good project charter Strong project management The right mix of team players Good decision making structure Good communication Team members are working toward common goals
- 6. Laws of Project Management No major project is ever installed on time, within budget, or with the same staff that started it. Yours will not be the first. Projects progress quickly until they become 90% complete, then they remain at 90% complete forever. When things are going well, something will go wrong. When things just cannot get any worse, they will. Project Planning and Implementation. by Abraham Shtub, Jonathan F. Bard, and Shlomo Globerson Copyright © 1994 by Prentice-Hall, Inc.
- 7. Laws of Project Management When things appear to be going better, you have overlooked something. No system is ever completely debugged. Attempts to debug a system inevitably introduce new bugs that are even harder to find. A carelessly planned project will take three times longer to complete than expected A carefully planned project will take only twice as long. Project teams detest progress reporting because it vividly manifests their lack of progress. Project Planning and Implementation. by Abraham Shtub, Jonathan F. Bard, and Shlomo Globerson Copyright © 1994 by Prentice-Hall, Inc.
- 8. Core Project Management Tools Project Charter Work Breakdown Structure (WBS) Project Schedule Project Budget
- 9. Project Charter What must be done? What are the required resources? What are the constraints? What are the short and long term implications? Why do it? When must it be done? Where must it be done? Who does what? Who is behind the project? Who is funding the project? Who is performing the work of the project?
- 10. Project Charter Who What Where Why When
- 11. Project Charter Project Goal & Objective Sponsor Stakeholders Timeline Resources required Deliverables Decision making Assumptions Risks Business process changes Project manager Project team Budget Signatures
- 12. Assumptions Opportunity to put it all out there Challenges facing the project Implications Organizational history Political implications Impact to traditional power Requirements of decision-making Write down what cannot be said Keep it objective
- 13. Work Breakdown Structure Identify the major task categories Identify sub-tasks, and sub-sub-tasks Use verb-noun to imply action to something Example: Getting up in the morning Hit snooze button Hit snooze button again Get outa bed Avoid dog Go to bathroom…
- 14. Work Breakdown Structure Canoe Trip to Boundary Waters Arrange Travel Get Equipment Schedule Flights to Mpls Plan Meals Plan Activities Bring cooking gear Assign Budget Person Obtain emerg. #’s Bring Cards Freeze dry food Get deposits Arrange contact at BW Bring Joke book Prepare 7 breakfasts Retain Receipts Bring emerg. flares Bring scotch Bring Sleeping Bags Prepare 7 lunches Pay for supplies Bring two first aid kits Bring Fishing Gear Prepare 6 dinners Close-out trip Contact BW Outfitter Rent Van Rent canoes Arrange Motel Rent Tents Schedule return flights Plan for Emergencies Prepare Budget Bring lights and waterproof matches
- 15. Work Breakdown Structure Canoe Trip to Boundary Waters Arrange Travel Get Equipment Schedule Flights to Mpls Plan Meals Plan Activities Bring cooking gear Assign Budget Person Obtain emerg. #’s Bring Cards Freeze dry food Get deposits Arrange contact at BW Bring Joke book Prepare 7 breakfasts Retain Receipts Bring emerg. flares Bring scotch Bring Sleeping Bags Prepare 7 lunches Pay for supplies Bring two first aid kits Bring Fishing Gear Prepare 6 dinners Close-out trip Contact BW Outfitter Rent Van Rent canoes Arrange Motel Rent Tents Schedule return flights Plan for Emergencies Prepare Budget Bring lights and waterproof matches
- 16. Work Breakdown Structure Canoe Trip to Boundary Waters Arrange Travel Get Equipment Schedule Flights to Mpls Plan Meals Plan Activities Bring cooking gear Assign Budget Person Obtain emerg. #’s Bring Cards Freeze dry food Get deposits Arrange contact at BW Bring Joke book Prepare 7 breakfasts Retain Receipts Bring emerg. flares Bring scotch Bring Sleeping Bags Prepare 7 lunches Pay for supplies Bring two first aid kits Bring Fishing Gear Prepare 6 dinners Close-out trip Contact BW Outfitter Rent Van Rent canoes Arrange Motel Rent Tents Schedule return flights Plan for Emergencies Prepare Budget Bring lights and waterproof matches
- 17. Work Breakdown Structure Canoe Trip to Boundary Waters Arrange Travel Get Equipment Schedule Flights to Mpls Plan Meals Plan Activities Bring cooking gear Assign Budget Person Obtain emerg. #’s Bring Cards Freeze dry food Get deposits Arrange contact at BW Bring Joke book Prepare 7 breakfasts Retain Receipts Bring emerg. flares Bring scotch Bring Sleeping Bags Prepare 7 lunches Pay for supplies Bring two first aid kits Bring Fishing Gear Prepare 6 dinners Close-out trip Contact BW Outfitter Rent Van Rent canoes Arrange Motel Rent Tents Schedule return flights Plan for Emergencies Prepare Budget Bring lights and waterproof matches
- 18. Critical Paths Milestones that impact downstream milestones and the overall timeline of project If you miss a Critical Path, the entire project is delayed, or You have to make up ground on downstream critical paths
- 19. Project Budget Direct Costs Indirect Costs Ongoing costs
- 20. Project Budget Year 1 Year 2 Year 3 Direct Costs Hardware Software Contractor fees Estimated hours Hourly Rates per contractor Various contractor rates Training Fanfare Other Indirect Costs Your people’s time and effort TOTALS Estimated time on project Estimated cost based on hourly rate Other’s time and effort Opportunity cost What projects or tasks are NOT going to get done in order to get this project done?
- 21. Managing the Project Triple Constraint Project Manager Role Decision Making Structure Communication Plan Meeting Management Team Development Navigating Organizational Aims
- 25. Project Manager’s Role Leadership Organization Communication Finance Technical savvy Politicking Team building Praising Punishing
- 26. People Problems 2/3 of project problems are people related You will find many operational leaders demonstrate a “just do-it” mentality. While that may be effective in some environments, this is NOT effective in managing change. There will always be conflict over goals and scope, resources and between departments You are likely to find a lack of understanding basic project management methods Some people will never get along
- 27. So you want to be a Project Manager You used to be good friends with your co- workers Project manager sandwich: pressure between co-workers and stakeholders The skills that brought you to this role are no longer as vital; now you need new skills You used to be really good at your work From ESI International:Top Ten Reminders for New Project Managers www.esi-intl.com/public/publications/html/20050801HorizonsArticle2.asp
- 28. Project Manager’s Key Strength Be the eye of the hurricane
- 30. Team Development Select the right players Complementary skillsets Blend of technical and business Align with WBS Stages of Team Development Formin’ Stormin’ Normin’ Performin’
Editor's Notes
- #5: Pole the audience for examples Big Dig Project Fresh What constitutes at successful project? NOTE: I have removed all references to the word ‘business’ That seems a negative connotation to many, particularly in academic circles. EXAMPLE of POOR SCOPE: Let’s put in a new card reader system
- #6: Good Charter includes good scope! Put people in charge who have skills in leading and managing projects.
- #12: Examples for Handouts What is the RISK of NOT doing the project? Your target audience for the charter is the LAY EXECUTUVE. If you can write it such that there is no ambiguity there, you are most of the way there.
- #13: Share assumptions in Data Center move in Library move In ERP implementation
- #19: Examples Bridge construction: CP is the acquisition of a crane New software implementation: CP is acquisition of new hardware
- #20: One of the more challenging aspects of PM If you are not a finance person, there are several things you can do. Find someone to be on your team, or play a role, of budget person Think about taking some courses in budgeting Get close to CIO and CFO If you can gain practice and expertise in budget forecasting, already your star will rise in higher ed…because so few people do! Many of you who came up through technical ranks tend to shrug this off. This is the work of others. You break out in hives at the mere thought of finance and budget. Talk about your turnaround experience in MBA
- #21: This is just a dip of the toe in the water. Budget forecasting could easily be a day-long session. Important points Spend time here, get as much information as possible Don’t skimp, but don’t inflate…build in some cushion and work with your Finance People. Get the CFO engaged.
- #23: Identify all your constraints Develop these in the charter Add a fourth constraint…RISK…use example of Y2k ARE some constraints more important than others Y2K Federal regulation Upgrades limited resources, but significant goals…Mojo College Legal requirement
- #24: This is the fun stuff, the soft stuff. Like finance, many techies would rather this just go away. Imagine, spending time in retreats discussing personal styles, communication, touchy-feely stuff. We’ve got REAL work to do!
- #25: Read and use the A
- #26: Who could possibly do all this? Actually, this IS an impossible role! But the PM doesn’t need to do it all…s/he needs to see that it gets done! Surround yourself with those people with these skills
- #27: Don’t be scared by these findings. Understand them. There are methods you can employ to reduce their occurrence. Let’s move on to the project team and how change may play out there.
- #28: Solutions for the New Project ManagerSo what to do, what to do, what to do? Here are a few guidelines for getting started down the right path on your first project management gig. 1. Understand the project scope and stakeholder expectations at the onset of the program. 2. Get yourself a mentor as quickly as possible. 3. Recognize that relationships will change. 4. Manage change rigorously. 5. Know the people, not just the resources. 6. You are what you measure. 7. Talk to stakeholders every day. 8. Talk to staff every day. 9. Lead by example. 10. Have fun.
- #29: Be calm, avoid reacting to other people’s stress Take in bad news gracefully, avoid emotional reactions Take deep breaths every day Sleep on challenging news People around you will react to your reactions Dust in the wind factor
- #31: http://www.mindavation.com/articles/jan03_intellections.htm USE OF CONSULTANTS