Introduction of project management
- 2. Management is the technique of understanding the problems, needs and controlling the use of Resources, Cost, Time, Scope and Quality. Project Management : Application of knowledge, skills , tools & techniques to project activities in order to meet stakeholder needs & expectations from a project
- 3. Keys of Project Management PROJECT PLANNING PROJECT ORGANSATION PROJECT OBJECTIVES AND POLICIES LIFE CYCLE OF PROJECT PROJECT CONTROL HUMAN ASPECTS OF PROJECT
- 4. PROJECT PLANNING Projects involving activities, recourses, and inter- relationship between human and non human planned. Functions of planning: * Provides a basis work on the project * Allocating responsibilities to individuals * Effective Communication *Coordination between human and non human things * Time Management *Monitoring and control
- 5. PROJECT ORGANISATION Line and staff organization A person is appointed with the primary responsibility of coordinating the work of the people in the functional department. Divisional organisation Under this form of project organistion, a separate division is set up to implement the project. This form of organisation implies the creation of a separate goal oriented division of the company, with its own functional departments. Matrix Organisation The authority is shared between the project manager and functional cut across the traditional vertical line of command.
- 6. Project objectives and policies Before operational planning is done, the objectives and policies guiding the project planning exercise must be applicable. Questions:- What are the technical and performance objectives? What are the time and cost goals? Should the work be given to outside contractors? What should be the terms of contract?
- 7. Project Life Cycle Project life cycle is a series of phases of a project from initiation to completion. The life cycle gives a practical approach to problem solving applied to all aspects of a project.
- 8. 4 major phases Initiation Phase Planning Phase Implementation/ Execution Phase Closure Phase
- 9. Initiation Phase The first phase explores the project concept. Scope is defined during this phase. Feasibility studies are made in order to identify if there is a business need and justification to pursue the project. Project charter is developed for approval. This is the phase that the project team is assembled and the project manager is identified.
- 10. Planning Phase This phase further details the scope of the project. Tasks and resources are identified and assigned during this phase . Project manager coordinates the preparation of the schedule and project budget. Quality plan is developed to maintain proper standards throughout project . Communications plan is created in order to ensure everyone is constantly informed of project status
- 11. Implementation phase This phase is where the work outlined in the project plan is performed. This phase consumes the most resources and energy. Constant and close monitoring of the work should be done to ensure efficiency of the project execution. Status reports are important for all stakeholders involved.
- 12. Closure phase This is the last phase of the project life cycle and involves handing over final deliverable to the customer. Contracts are properly terminated for equipment, vendors and staff. All stakeholders are to be informed of project closure. This phase is when the team reviews the overall project and identify lessons learned for future projects.
- 13. PROJECT CONTROL Project control involved regular comparison of performance against targets.. Search for the cause of deviation Check adverse variances Taken corrective actions
- 14. Human Aspects of Project Management Authority Orientation Motivation Group Functioning