IRJET- Cost Control Methods used in Construction Projects

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 06 Issue: 04 | Apr 2019 www.irjet.net p-ISSN: 2395-0072
© 2019, IRJET | Impact Factor value: 7.211 | ISO 9001:2008 Certified Journal | Page 1162
COST CONTROL METHODS USED IN CONSTRUCTION PROJECTS
Shubham Balip1, Harshwardhan Patil2, Amol Jadhav3, Sumit Bedre4, Prasad Patil5, Dr. N.K.Patil6
1,2,3,4,5B.E. Student, Department of Civil Engineering, SGI, Kolhapur, Maharashtra, India
5Assistant Professor, Department of Civil Engineering, SGI, Kolhapur, Maharashtra, India
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Abstract - The cost control is a process that should be
continued through the construction period to ensure that the
cost of the project is kept within the agreed cost limits. The
cost control can divide into major areas; the control of cost
during design stages and the control of cost bythecontractors
once the constructions of project have started.
Cost control of project involves the measuring and collecting
the cost record of a project and the work progress. It also
involves the comparison of actual progress withplanning. The
main objective of cost control of a project is to gain the
maximum profit within the designatedperiodandsatisfactory
quality of work.
Key Words: ABC analysis, EOQ analysis and WBS.
1. INTRODUCTION
Due to the ever-increasing competition and current climate
in the construction industry, this has lead construction
companies to become more competitive in their projects.
The aim of this research was to highlight the importance of
proper minoringconstructionandexaminewhatcostcontrol
process that is in place. This will help all staff realise the
importance of monitoring constructions and cost control
system by suggesting recommendations to implement in
future projects.
Cost control is the process of comparing actual expenditures
to the baseline cost plans to determine variances, evaluate
possible alternatives, and take appropriate action. To
effectively control costs, be sure cost plans are prepared
with sufficient detail.
1.1 Methodology
A comprehensive review was under taken to get a better
understanding of cost control system knowledge transfer.
For the current research a case study was conducted on
medium scale contractors by means of semi- structured
interview and questionnaire to look at how
their cost control system we monitored and any
recommendation for improvement the research will
illustrate the basic process used in cost control of
construction project, in each process we explain the basic
information need to this process and who is responsible to
do this process and the form need to do the process
(spreadsheets controls).
2. CHARACTERISTICS OF A PROJECT CONTROL
SYSTEM
1. A focus on what is important- the control system must
focus on project objectives the aim is to ensure that the
project mission is achieved. To do that, control system
should design with these questions in mind
What is important to organization?
What are we attempting to do?
Which aspects of the work are most important to track and
control?
What are the critical points in the process at which controls
should be placed?
2. A system for taking corrective action-
A control system should focus on response. If control data
don’t result in action, then the system is ineffective. That is a
control system must use deviation data to initiate corrective
action. Otherwise it is simply a monitoring system, not a
control system.
3. An emphasis in timely response
The response to control data must be timely. if action occurs
too late, it will be ineffective. This is frequently is a serious
problem. Data on project data is sometimes delayed by four
to six weeks, making it useless for taking corrective action.
Ideally information on project status should be available on
real time basis. In most cases that is not possible. For many
projects weekly project status reportisadequate.Ultimately,
you want to find how many hours people actually work on
your project and compare that figure to what was planned.
This means you want accurate data. Somepeoplemayfill out
weekly time reports without having kept track of their daily
working times. Since most of us can’t remember with any
accuracy what we did a week ago. When people fill out time
reports a week ago. When people fill out times. Reportseach
week without having written down what they did daily,they
are writing fiction. Such made up data arealmostworsethan
none at all.

2.1. PROCESS OF COST CONTROLLING
Process of cost controlling techniques of construction
project.
1) Identification of cost influencing factor
2) Identification of mitigation strategies used at various
location
3) Selection of site
4) Collection of all site data regarding to site
5) Questionaries’ with contractor and problemfacedbyhim.
6) Techniques can be used for improvements.
7) Recommendations to the contractor.
3. OBJECTIVES OF MATERIALS MANAGEMENT
1. To minimize materials cost.
2. To procure and provide materials of desired quality when
required, at the lowest possible overall cost of the concern.
3. To reduce investment tied in inventories for use in other
productive purposes and to develophighinventoryturnover
ratios
4. To purchase, receive, transport (i.e., handle) and store
materials efficiently and to reduce the related costs
5. To trace new sources of supply and to develop cordial
relations with them in order to ensure continuous material
supply at reasonable rates.
6. To cut down costs through Simplification,standardization,
value analysis, import substitution, etc
7. To report changes in market conditions and other factors
affecting the concern, to the concern.
8. To modify paper work procedure in order to minimize
delays in procuring materials
9. To conduct studies in areas such as quality, consumption
and cost of materials so as to minimize cost of production.
It describe the process between Procurement team and
other department as shown in figure 3.1
Fig. 3.1
It describe the process between storage team and other
departments as shown in figure 3.2
Fig. 3.2
It describe the process between project team and other
department as shown in figure 3.3

Fig. 3.3
4. CONCLUSIONS
1. Poor budgeting practices, such as basing the estimateson
vague information from similar projects rather than the
detailed specifications of the project at hand.
2. Failure to plan sufficient contingency budget.
3. Failure to correctly estimate research and development
activities.
4. Failure to consider the effects of inflation on the cost of
materials or labor.
5. Receiving or analyzing status information too late to take
corrective action.
6. Adirnate that does notsupportopenandhonestdisclosure
of information.
7. Indiscriminate use of the contingency budget by activities
that overrun their budgeted cost.
8. Failure to re budget when flaws are discovered/ technical
performance falls below performance standards,orchanges
in project scope are approved, During the course of the
project.
ACKNOWLEDGEMENT
I extend my sincerest gratitude to our Guide Dr. N.K. Patil sir
and Prof. N.M.Patil sir and our well wishers who had
constantly encouraged me and helped me in all situations
whenever needed during this project completion.
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IRJET- Cost Control Methods used in Construction Projects

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