iStudent Management System – “Isms”

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 09 Issue: 04 | Apr 2022 www.irjet.net p-ISSN: 2395-0072
© 2022, IRJET | Impact Factor value: 7.529 | ISO 9001:2008 Certified Journal | Page 2863
iStudent Management System – “Isms”
Yash Vaidya1, Khushboo Motwani2, Omkar Shinde3, Sulochana Madachane4
1,2,3 Students, Dept. of Computer Engineering, K C College of Engineering, Maharashtra, India
4 Professor, Dept. of Computer Engineering, K C College of Engineering, Maharashtra, India
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Abstract— The impact of computers on our lives today
it’s probably much more than we are actually known to
getting good information and transforming it quickly into
products that consumers want to buy essential key to
staying in business and this is all done nowadays using
computers and application software Since most of the
academic institutions face difficulty in managing records of
student’s attendance, exam marks and their other personal
details as they still have to rely on the traditional record
maintenance methods by manually writing and keeping
records as hard copies. An online personalized website for
managing the student records and everything else will
reduce the manual work by deploying centralized software
incorporated with various loosely coupled services which
interact with each other to address the abovementioned
issues and improve the communication between
management and the student or the guardian through
notification via email SMS and push messages as it is a
server-side application it is designed to support the text of
browser and mobile browser.
Keywords: Student management system, online face
recognition attendance system, Proctored Exam
System, Online Classroom.
I. INTRODUCTION
Attendance is a crucial a part of daily classroom
evaluation. Face recognition-based attendance system may
be a process of recognizing face for taking attendance by
using face recognition technology.
As all the lectures are online nowadays, attendance is also
taken online thus that leads to various proxies in the
attendance, our facial attendance system will help in
reducing those proxies and also the workload of teacher of
manually taking the attendance.
Moreover, we will also be adding an Exam Giving platform
in the portal that will continuously monitor the student via
Webcam and Microphone installed on the system.
There would be many more features build in our portal.
II. EXISTING SYSTEM
Some of the existing methodologies for the student
management system are described as below, In India there
are many academic institutions. But only a few institutions
are modernized and use software to manage their day-to-
day work. In a city like Bengaluru there are around 1000
schools, quite 300 pre-university colleges and degree
colleges. Most of those academic institutions still relay on
traditional way of management which mainly involves
paper-work, much of human effort.
The students, who are admitted to those institutions which
are hooked in to traditional way of managing things. have
to struggle tons just to urge a certificate or the other
documents. Also, the administrations face difficulty in
maintaining all the records, tracking the records and
fetching the record of their interest in time. The
administrations of these institutions even have to use
variety of employees just to take care of the records
required to manage and support their daily work.
III. PROPOSED SYSTEM
Now a days for online teaching, managing attendance and
online exam form generation, teachers have to use various
different applications and again use another application to
inform students about the same. These records might have
a possibility of getting misplaced or causing redundancy of
work and data. During the examination time, when the
student starts the exams, the lecture goes to the students
one by one to check his information in id card and his
signature which causes confusion, tension, delay in
answering question and anxiety of the scholar . We are
providing a solution, that will make use of only one Web
Application to get all of the above-mentioned work done.
Thus, minimizing the hassle of teachers to use different
applications for different uses. The interconnectivity
among modules reduces the time to perform different
operational task. This software manages the knowledge
about various users including faculties, information about
subjects offered in various semesters; marks obtained by
Students in several semesters. The objective of our system

is to reduce hassle of using various different application
for different uses and to save significant staff time.
IStudent management system tends to solve the
attendance problem online quiz assignment online
proctored exam and many more such things.
These days there are different methods used for the
attendance system applications that are utilized in schools
and better institutions. Among the methods used the
traditional way of using paper and pen that looks
nonproductive and which takes the time of the lecturer
and the time of the student specially during the
examination. This project will handle whole the activities
of the school. SMS has most of the facilities that a
contemporary school requires to computerize its day-to-
day jobs. It provides facilities to stay the records of
student, fees, teaching and non-teaching staff with all their
required details along side all required transaction
handling. It has facilities to get various sorts of reports,
which are required by the management during normal
business operations to work the business effectively.
Our iSMS System will include features:
1. Facial Attendance
2. Task Reminder for Students.
3. Exam Form generator.
4. Online Exam system. (Proctored System)
5. View College Schedules (Class Timetable, Exam
timetable etc.)
There are three main entities involved in this Student
Management Portal (ISMS):
1. Student User
2. Teacher User
3. Admin User
This represents the set of students or users, which are the
clients Who will be using this application? The students
are for Whom the system is being designed.
IV. TIMETABLE MODULE
This module provides the functionality for student to view
their Class Timetable and join directly the Online lecture
on Zoom/ Google Meet/ Microsoft teams by clicking on the
link provided in the timetable.
V. PROFILE MANAGEMENT MODULE
This module is made for the students where, they will be
able to update their profile.
- Update the profile.
- Add the Resume on the Web Application.
- View Branch of Student, Studying Year, Semester details.
- Fee Payment Details i.e., whether the fee is due or not. If
due a Direct Payment link will be displayed to Pay the
required fees.
VI. CLASSROOM MODULE
This module provides functionality to the student to get all
the necessary academic related updates and also to submit
their assignments.
-Students will be joined in the classroom of the specific
subjects for the specific year and semester automatically.
Also, as the student moves a class higher the subjects will
be automatically changed as well. No Specific Code will be
required to join the classroom.
- Students can view any Announcement made by the
teacher in the classroom itself.
- Students can view and download the notes uploaded by
the teacher whenever required.
- Students will be assigned to do the assignments from the
classroom and will be required to submit them in PDF or
word format in the classroom itself.
This module’s major functions will be controlled by the
teacher entity.
- Teacher will have the access to add or delete any new
notes in the classroom.
- The teacher can also make an announcement in the
classroom the students will directly be notified via email.
- The teacher will generate an exam from the web app and
will enable it in the classroom for the students to attempt
that exam.
- Teacher can assign various assignments to the students
and there will an upload button for students to upload the
assignment so that the teacher can review the assignment
and grade the student on the Web App itself.
VII. ATTENDANCE MODULE
This module is the most important and main part of our
system. It is because of this Unique facial attendance
system; our system is unique to any other traditional
student management system.

Having this type of feature in the systems has a lot of
advantages like
1. It is Cost Effective
2. It is a Touchless Attendance System: A Post
Pandemic Requirement
3. It is more accurate and works better than any
traditional attendance systems.
4. The ubiquity of camera on mobile/laptop devices
implies that there is no special hardware
requirement for this system.
5. It is easy to manage.
These systems make students attendance tracking
accurate while saving costs. Such a system also adds a
layer of security in the organization. Facial recognition
attendance systems are the best modern-day solution for
tracking student lecture attendance.
Use case for students:
- Students/user can mark the attendance using their face
for any specific subject from the portal whenever the
attendance marker is enabled by that specific subject
teacher.
Apart from this student can also review their previous
attendance. Which will help them to maintain the
minimum requirement of 75% attendance stated by
organization.
The Teacher for that specific subject can also view the
attendance record, can also edit the record if required and
directly export that record in Excel form or even print the
record from the Web App itself.
VIII. PROCTORED EXAM MODULE
This module is also an integral part of our project. In this
module the student will be continuously monitored via
webcam by the AI software for any movements in the
various points set by the software. Those points are his
eyes, lips, face direction. Any Sudden face movement or
even a lip movement will immediately indicate the
specified proctored of the exam and then that proctored
can take necessary actions.
- The Teacher will generate the exam from the system in
any form whether it be an MCQ exam or a Long/Short
answer Exam. After the generation the teacher will make
the exam online and immediately for the branch and year
students, that exam was generated will receive a
notification in the classroom module of the system and can
appear for the exam.
- Once the Student then clicks on to give the exam, the
Attendance of the student will be taken by the Attendance
module of the system and student will be asked to grant
access for the Camera and Mic in order for the Proctored
module to work.
IX. PAYMENT SYSTEM MODULE
This module will be used by students to pay their college
Fees directly from this system.
1. Here the traditional payment gateways will be
used
2. Click on payment button
3. Enter the details
4. Allow the transaction
5. Transaction would be completed
X. ACCOUNT MANAGEMENT MODULE
This module will be solely managed by the admin of the
system.
1. Create account
2. Log in/log out
3. Reset the password
4. Verification of email account
5. OTP system for the Resetting the password
XI. IMPLEMENTATION
Hardware/Software Interface: This area shows the
minimum hardware and software requirements needed to
run the system efficiently.
A. Hardware Interface –
• GPU: Nvidia GeForce MX270 with 2GB GDDR5 graphics
memory
• HDD: 128GB or above
• RAM: 4GB or above
• CPU: Intel Core i3 8th gen or above
• Web Cam (min 720p resolution)
• Microphone
B. Software Interface - CSS, Bootstrap, Php, JavaScript -
Ajax (For Filtration)

C. PHPMAILER-Many PHP developers utilize email in their
code. Formatting email correctly is surprisingly difficult.
The PHP mail() function usually sends via a neighborhood
mail server, typically fronted by a send mail binary on
Linux, BSD and OS X platforms, however, Windows usually
doesn't include an area mail server; PHPMailer integrated
SMTP implementation allows email sending on Windows
platforms without an area mail server
D. Database - SQL is used as the database. Easy to use and
work with along the sql the Php 7.0 is employed to retrieve
or set the info . The Php 7.0 has the myqli_query () .it is
pretty convenient to use the sql with the MySQLI rather
than using myqli_query in otp.
XII. METHODOLOGY
A Convolutional Neural Network (ConvNet/CNN) may be a
Deep Learning algorithm which may absorb an input
image, assign importance (learnable weights and biases) to
varied aspects/objects within the image and be able to
differentiate one from the other. The pre-processing
required during a ConvNet is far lower as compared to
other classification algorithms. While in primitive methods
filters are hand-engineered, with enough training,
ConvNets have the facility to seek out out these
filters/characteristics.
The architecture of a ConvNet is analogous thereto of the
connectivity pattern of Neurons within the Human Brain
and was inspired by the organization of the visual area .
Individual neurons answer stimuli only during a restricted
region of the field of vision referred to as the Receptive
Field. A collection of such fields overlaps to hide the whole
visual cortex .
XIII. WORKING
Model training –
Gathering required data (Faces Stored in Dataset for
recognition and Attendance Marking)
Labeling and tagging all the student images
Building a dataset of student images for model training
Deploying the model in the system –
Creating a user-friendly interface for the students to
register their faces, view classroom-related notes,
assignments, etc., submit the assignments, give online
exams and to give attendance
Creating a user-friendly interface for the teachers to
upload classroom-related notes, assignments etc., check
the submitted assignments, monitor student attendance
and marks records. and to generate online exam papers.
Creating an interface for the admin to monitor the
student’s & teachers’ personal details, and documents, and
to provide any notices, etc.
Usage and maintenance –
Step 1: Start
Step 2: Train and encode the faces present in the Dataset
using the ConvNet Algorithm.
Step 3: Load the Face Recognizer method.
◦ Step 3.1: Live image is captured.
◦ Step 3.2: The Number of Faces is detected.
◦ Step 3.3: Each face is then encoded using ConvNet and
compared with the encoded faces present in the Dataset.
Step 4: Then the Attendance is marked for the matched
Faces.
Step 5: Stop
XIV. Market Potential & Competitive Advantage: -
Since no other website of this sort is out there in India then
such an internet site with numerous features will surely
create a market boom. This web being very user friendly it
is often employed by anybody and anywhere provided
there's an online Connection. As time passes the and this
website grows, we have plans to launch this website on an
international basis.
Since this web app is first of its kind so there are no such
greater competition present in the market.
XV. CONCLUSION
[1] https://www.ijert.org/research/online-
attendance-system-IJERTCONV5IS09052.pdf
[2] https://www.ijedr.org/papers/IJEDR1801002.pdf
[3] https://www.ijert.org/research/student-
management-system-IJERTCONV6IS15047.pdf
We have Proposed a solution that will reduce the hassle of
the teacher of using various different applications for
different uses, instead only one web application will be
developed and made use by the teacher and students for
their work.
This system shows the use of facial recognition techniques
for the purpose of student attendance, proctored exam and
for the further process this record of student can be used
in exam related issues.
REFERENCES

[4] https://www.ijert.org/research/smart-collage-
management-system-IJERTCONV7IS09017.pdf
[5] https://www.ijert.org/research/a-descriptive-
formalisation-of-student-management-system-
sms-IJERTV6IS110023.pdf
[6] https://www.ijert.org/research/student-
attendance-management-IJERTCONV3IS24004.pdf
[7] https://www.ijert.org/research/smart-group-
attendance-monitoring-system-using-face-
recognition-IJERTCONV8IS13041.pdf

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