SAP ERP 'Shelf Life Expiration Time (SLET) Management' Solution

Shelf Life Expiration Time (SLET)
Functionality in SAP ERP
• ECC 6.0
• S/4 HANA
Solution Brief
• S/4 HANA
Solution Brief

Index
Synopsis
1
1
Shelf Life Expiration Time Requirements
2
2
IT Sapiens’ Solution Features
3
3
Solution Merits
4
4
Our Value Proposition
5
5
1 June 7th 2021 ©2021 IT Sapiens, Inc.
Proprietary and Confidential
Questions ?
6
6

Synopsis
1
1
 Standard SAP “Shelf Life” functionality in all ECC & S/4 HANA versions:
 In cryogenics, cryotherapeutics and cryopreservation processes, it is typical to
maintain shelf life in Date+HH:MM:SS or in Timestamp formats,
 Shelf Life is managed in hours
 Production/Manufactured On:
 Date+time+timezone  May 21,2021 14:32:19 EST
 Timestamp (in UTC timezone)  20,210,521,183,219
 Shelf Life Expiration Time (e.g. 48 hours from time of manufacture):
 Date+time+timezone  May 23,2021 14:32:19 EST
( C ) 
 Timestamp (in UTC timezone)  20,210,523,183,219
 In SAP ERP, Batch Management allows for maintaining Material Batch specific Shelf
Life properties:
P d ti / M f t i D t
 Production / Manufacturing Date
 Goods Receipt Date
 Shelf Life Expiration Date
 Use by/Restricted Use Date (e g : ‘Date field 6’ could be use as use by date)
 Use-by/Restricted Use Date (e.g.: Date field 6 could be use as use-by date)
 In SAP ERP, Shelf Life properties cannot be managed at a time unit lower than a
day
(Contd…)

Synopsis
1
1
 Standard SAP “Shelf Life” functionality in all ECC & S/4 HANA versions:
 In SAP Batch Master, there are no fields for the following:
 Production / Manufacturing Time in HH:MM:SS
 Production / Manufacturing Timestamp in UTC
 Expiration Time in HH:MM:SS
 Expiration Timestamp in UTC
 During goods receipt in SAP ERP, there is no ability to specify the following:
 Production / Manufacturing Time in HH:MM:SS
 Expiration Time in HH:MM:SS
‘ S ’
 During goods receipt in ‘Embedded SAP EWM’, there exists an ability to maintain
production date+time, and expiration date+time, but the production time and
expiration time is NOT retained in the Batch Master
I SAP ERP B t h d t i ti d t id bilit t
 In SAP ERP, Batch determination does not provide an ability to:
 Maintain condition records with remaining shelf life time in seconds
 Determine Batches based on remaining shelf life time in seconds
 Determine Batches based on expiration timestamp
 Determine Batches based on expiration timestamp
(Contd…)

Shelf Life Expiration Time Management Requirements
2
2
 Industry Requirements for Shelf Life Expiration Time Management:
 Need ability to designate Materials as ‘Shelf Life Time Managed’ at enterprise level
 For ‘Shelf Life Time Managed’ Materials:
 Need an additional data tab in Batch Master to maintain the following data:
 Production / Manufacturing Time in System Timezone
 Using the Production Date and the Production Time, system should
auto calculate, a non-editable, Production Timestamp in UTC
timezone.
 Expiration Time in System Timezone
 Using the Expiration Date and the Expiration Time, system should
auto calculate, a non-editable, the Expiration Timestamp in UTC
timezone
R t i t d U /U b Ti i S t Ti
 Restricted Use/Use-by Time in System Timezone
 Using the Use-by Date and the Use-by Time, system should auto
calculate, a non-editable, the Use-by Timestamp in UTC timezone
Proprietary and Confidential (Contd…)

2
2
 Batch Class should include following, non-editable, characteristics
 System Timezone (indicates Timezone for dates and times)
 Production Time
 Production Timestamp
 Expiration Time
 Expiration Timestamp
 Use-by Time
 Use-by Timestamp
 Batch Master IDOC, when generated, should include:
 System Timezone (indicates Timezone for dates and times)
P d ti Ti
 Production Time
 Expiration Time
5
 Use-by Time
June 7th 2021 ©2021 IT Sapiens, Inc.

2
2
 During Goods Receipt for Purchase Order in SAP ERP using Txn MIGO, in
addition to maintaining Shelf Life related dates, need abilities in Txn MIGO to:
 Specify Production Time
 Auto calculate Production Timestamp
 Specify Expiration Time
 Auto calculate Expiration Timestamp
 Specify Use-by Time
 Auto calculate Use-by Timestamp
 At the end of Goods Receipt, system needs to create Batch Master with
production time, production timestamp, expiration time, expiration
ti t b ti d b ti t l ith ll
timestamp, use-by time and use-by timestamp, along with all
corresponding characteristics too populated

2
2
 In SAP ERP Inbound Delivery creation, in addition to maintaining Batch specific
Shelf Life related dates, need abilities to:
 Specify Production Time
 Specify Expiration Time
 At the end of Inbound Delivery creation, system needs to create Batch
Master with production time, production timestamp, expiration time,
expiration timestamp, along with all corresponding characteristics too
populated

2
2
 In SAP EWM Inbound Delivery creation, in addition to maintaining Batch
specific Shelf Life related dates and times, need abilities to:
 At the end of SAP EWM Inbound Delivery creation, system needs to create
Batch Master with production time, production timestamp, expiration time,
populated
 In SAP ERP MM-IM Goods Receipt Txns, in addition to maintaining Batch
specific Shelf Life related dates and times, need abilities to:
S if P d ti Ti A t l l t P d ti Ti t
 Specify Production Time, Auto calculate Production Timestamp
 Specify Expiration Time, Auto calculate Expiration Timestamp
 At the end of MM-IM Goods Movement posting, system needs to create
Batch Master with production time production timestamp expiration time
8
Batch Master with production time, production timestamp, expiration time,
populated June 7th 2021 ©2021 IT Sapiens, Inc.

2
2
 In SAP ERP MM-IM Goods Issue Movements, need ability to:
 Prevent Goods Issue movements if Transaction Timestamp is greater than
Batch Expiration Timestamp or Batch Use-by Timestamp
 In Batch Master IDOC generation, need abilities to auto generate IDOC
segments for:
 System Timezone
 Production Time
 Expiration Time
U b Ti
 Use-by Time

2
2
 Need a “Remote Enabled Function Module for Batch Creation” with:
 Production Time
 Expiration Time
 Need a “Remote Enabled Function Module for Batch Change” (for external
systems to use e.g. MES Systems) with ability to change SLET properties
 Production date
 Production Time
 Expiration date
E i ti Ti
 Expiration Time

IT Sapiens’ Solution Features
3
3
 Solution Excerpts:
 Provides ability at enterprise level,to maintain Materials as ‘Shelf Life Time Managed’
 For ‘Shelf Life Time Managed’ Materials:
 ‘S f f ’
 Provides ‘Shelf Life Time’ data tab in Batch Master to:
 Maintain Production / Manufacturing Time in System Timezone
 Auto calculate, a non-editable, Production Timestamp in UTC timezone.
 M i t i E i ti Ti i S t Ti
 Maintain Expiration Time in System Timezone
 Auto calculate, a non-editable, the Expiration Timestamp in UTC timezone
 Maintain Restricted Use/Use-by Time in System Timezone
 Auto calculate a non editable the Use by Timestamp in UTC timezone
11
 Auto calculate, a non-editable, the Use-by Timestamp in UTC timezone

IT Sapiens’ Solution Features – Batch Master Creation
3
3
 ‘Shelf Life Time’ Data Tab in Batch Master:
 Adopts dates from SAP Basic Data 1 Tab and Basic Data 2 Tab
 Provides field for Production / Manufacturing Time in System Timezone
12
Provides field for Production / Manufacturing Time in System Timezone
 Provides field for Expiration Time and Use-by Time in System Timezone
 Auto calculated Timestamps in UTC Timezone

IT Sapiens’ Solution Features – Batch Master Creation
3
3
 Batch Class for ‘Shelf Life Time Managed’ Materials:
 Includes following, non-editable, characteristics

 System Timezone (indicates Timezone for dates and times)
 Production Time
 Production Timestamp
 Expiration Time
p
 Expiration Timestamp
 Use-by Time
 Use-by Timestamp

IT Sapiens’ Solution Features – MM-IM Good Receipt
3
3
 Solution Excerpts :
 Goods Receipt for Purch.Order in SAP ERP of ‘Shelf Life Time Managed’ Materials:
 For non-EWM managed Storage Locations, provides abilities in Txn MIGO to:
 Specify Production Time
 Specify Expiration Time
 Specify Use-by Time
 Auto calculates Production Timestamp, Expiration Timestamp Use-by
Timestamp
 At the end of Goods Receipt, system creates Batch Master with production
time, production timestamp, expiration time, expiration timestamp, use-by
time and use-by timestamp, along with all corresponding characteristics
too populated

IT Sapiens’ Solution Features – MM-IM Goods Receipt
3
3
 In Txn MIGO, for non-EWM managed Storage Locations:

IT Sapiens’ Solution Features – MM-IM Material Document
3
3
 Material Document Display  Shows Shelf Life Time details as specified during
the GR Txn

IT Sapiens’ Solution Features – MM-IM Goods Receipt
3
3
 Batch Master created from GR, with Shelf Life Time details and corresponding
characteristics

IT Sapiens’ Solution Features – MM-IM Goods Issue
3
3
 Goods Issue in SAP ERP of ‘Shelf Life Time Managed’ Materials :
 Shelf Life Expiration Date and Time check during Goods Issue, and error if
Expiration date + Time has elapsed.

IT Sapiens’ Solution Features – ERP Inbound Delivery
3
3
 Inbound Delivery creation in SAP ERP for ‘Shelf Life Time Managed’ Materials:
 Provides following additional abilities:
 Specify Production Time
 Auto calculate Production Timestamp
 Specify Expiration Time
 Auto calculate Expiration Timestamp
 At the end of Inbound Delivery creation, system needs to create Batch
Master with production time, production timestamp, expiration time,
populated

3
3
 Inbound Delivery creation in SAP ERP for ‘Shelf Life Time Managed’ Materials:
 Item level ‘Shelf Life Time’ tab
 Batch created from Inbound delivery with Shelf Life Time data

3
3
 SAP ERP Inbound Delivery replication to SAP EWM for ‘Shelf Life Time Managed’
Materials:
 Batch specific Shelf Life Time converted to EWM Warehouse Timezone

IT Sapiens’ Solution Features – EWM Inbound Delivery
3
3
 SAP EWM Inbound Delivery creation for ‘Shelf Life Time Managed’ Materials:
 Ability to specify Production Time and Expiration Time

3
3
 Creates SAP ERP Inbound delivery with Shelf Life Time data converted from EWM
Warehouse timezone to System timezone

3
3
 Creates batch in SAP ERP with Shelf Life Time data converted from EWM Warehouse
timezone to System timezone

IT Sapiens’ Solution Features – Batch Determination
3
3
 Outbound Delivery Batch Determination in SAP ERP for ‘Shelf Life Time Managed’
Materials:
 Uses delivery date and delivery time to determine “Threshold Expiration
Timestamp” for Batch selection
 Selects batches based on selection criteria and those with Expiration
Timestamp above “Threshold Expiration Timestamp”

IT Sapiens’ Solution Features – Batch Determination
3
3
 Outbound Delivery Batch Determination in SAP ERP for ‘Shelf Life Time Managed’
Materials:
 Batch Determination uses selection criteria and selects batches with Expiration
Timestamp above “Threshold Expiration Timestamp”
 In below example, Batch 5001A has Expiration Timestamp lesser than
“Threshold Expiration Timestamp” and hence is NOT selected
 Batch 5001A not selected

IT Sapiens’ Solution Features – External System Interface
3
3
 Provides a “Remote Enabled Function Module for Batch Creation” with:
 Production Time
 Expiration Time
 Provides a “Remote Enabled Function Module for Batch Change” (for external
systems to use e.g. MES Systems) with ability to change SLET properties
 Production date

 Production Time
 Expiration date
 Expiration Time

IT Sapiens’ Solution Features – Batch Master IDOC
3
3
 Provides an enhanced IDOC with:
 Production Time
 Expiration Time

Solution Merits
4
4
 “Shelf Life Expiration Time (SLET) Management Solution” Merits:
 Alleviates GAP is SAP ERP and provides ability to maintain Shelf Life Time
attributes for Material Batch
 Functionality is activated at an Enterprise level for a Material
 Core Solution provides SLET Functionality in:
 Batch Master
 Inventory Movements
 Inbound and Outbound Deliveries that originate in SAP ERP
 Inbound and Outbound Deliveries that originate in SAP EWM
 Batch Determination in Outbound Deliveries, Production/Process Execution
 External Systems Interface via RFCs and IDOCs
 Batch Determination dynamically incorporates Shelf Life Time attributes if Material is
‘Sh lf Lif Ti M d’
‘Shelf Life Time Managed’
 Provides Shelf Life Timestamps in UTC timezone
 Implementation in 2-3 weeks
Sol tion is e tendable to Shelf Life E piration Time planning in MRP / MPS
29
 Solution is extendable to Shelf Life Expiration Time planning in MRP / MPS
 NO SOURCE CODE MODIFICATIONS OF ANY KIND

Our Value Proposition
5
5
 Reduced TCO, Highest First Pass Yield and Highest Quality from:
 Strong expertise in providing end-to-end Supply Chain Solutions
 Strong Expertise implementing SAP, enriching Business processes and alleviating
GAPs in SAP, for Life Sciences, Pharmaceutical, Consumer Products, Chemical,
Discrete Manufacturing and High-Tech Industry segments
 Very experienced consulting resource base with 15+ years experience and deep
cross-functional expertise
 Rich Knowledge base of custom solutions to address GAPs in most SAP
applications
 Ability to demonstrate end-state on Day 1 using in-house SAP Systems rich with:
 Pre-configured Solutions
 demo-able “Value Add” and “GAP Alleviating” SAP Functionality
D bl IT S i t l ti
 Demo-able IT Sapiens custom solutions
 Framework to develop strawman solutions
 Our “Say-To Do” Ratio is 1:1

Questions ?
6
6
 For more information…kindly contact
Vijay Pisipaty
Director-ERP Solutions & Consulting
IT Sapiens, Inc.
e-mail: vijay.pisipaty@itsapiens.com

SAP ERP 'Shelf Life Expiration Time (SLET) Management' Solution

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