lab access and management using barcode scanner

International Journal of Computer Applications (0975 – 8887)
Volume 119 – No.2, June 2015
1
Barcode based Student Attendance System
K.Lakshmi Sudha
Research Scholar
Sathyabama University,
SIES Graduate School
Technology, Navi Mumbai,
India
Shirish Shinde
Department of Information
Technology
India
Titus Thomas
Department of Information
Technology
India
Aris Abdugani
Department Of Information Technology
Sies Graduate School Technology
Navi Mumbai, India
ABSTRACT
Student attendance play significant role in order to justify
academic outcome of a student and college as overall.
Unfortunately, there is no automated attendance record
keeping application available in colleges. There is a need for a
tool to systematically keep the students attendance record due
to increasing number of college students
The project that we are going to make is to help the teachers
in our college to avoid maintaining the registry book. This
project uses a barcode scanner. B.B.S.A.S uses Barcode
scanner to take the attendance of students entering the lab.
Each student’s ID card will have a barcode at the back side of
it. This barcode contains unique data of the student such as
roll number, branch and year. Etc. Student will scan their
barcode at the end so that the student can’t cheat. The display
screen will show the attendance of the particular student after
scanning his/her barcode. Teachers and administrator will
only have access to the system with their respective login ID’s
and passwords.
General Terms
Barcode Scanner, ID card
Keywords
Login Id, Defaulter, Barcode, Lab
1. INTRODUCTION
Barcode Based Student Attendance System”(B.B.S.A.S) is a
software which utilizes barcode scanner to record and
maintain the attendance of the students. The main hardware
that is to be used is the barcode scanner. This barcode scanner
is used in order to read a barcode. A Barcode is a machine-
readable representation of information in a visual format. A
bar code consists of a series of parallel, adjacent bars and
spaces.
The types of Barcode are:
Linear barcodes:
A first generation, "one dimensional" barcode that is made up
of lines and spaces of various widths that create specific
patterns.
Matrix barcodes:
A matrix barcode, also termed as a 2D barcode or simply a 2D
code, is a two-dimensional way to represent information. It is
similar to a linear (1-dimensional) barcode, but can represent
more data per unit area.
These barcodes are read using a device called as the barcode
scanner.
There are different types of Barcode Scanners:
Pen Type Reader:
Pen-type readers consist of a light source and photodiode that
are placed next to each other in the tip of a pen or wand. It is
the cheapest barcode scanner available in market
CCD Reader:
CCD readers use an array of hundreds of tiny light sensors
lined up in a row in the head of the reader. Each sensor
measures the intensity of the light immediately in front of it.
Smartphone Cameras:
Smartphone cameras have the ability to read both QR codes
(which automatically take you to a website URL) as well as
scanning a barcode to bring up product information such as
price comparisons and user reviews.
Handheld Scanner:
It is a scanner with a handle and typically a trigger button for
switching on the light source.
Automatic reader:
A back office equipment to read barcoded documents at high
speed (50,000/hour).[2],[3]&[8]
2. RELATED WORK
A notable work has done by Hema Subramaniam, Marina
Hassan, Setyawan Widyarto on “Student Attendance System
(SAS)” at Sekolah Menengah Kebangsaan (SMK)
DatoHarun, Kuala Selangor, Malaysia.[1]-[6]

2
This paper was published in 2013, in TICOM journal. This
paper explained how to replace the manual attendance
recording process at schools in Malaysia. SAS can reduce the
time spent by teacher in calculating the percentage of
attendance for a student as well as for a class. SAS been
implemented into one of the secondary school in Selangor
state of Malaysia. The student already been equipped with
student card which contain bar code. Student attendance
recording process been assigned to the people who
responsible to add the data. User acceptance testing conducted
among few user categories before the system being released
into the production. The measurement is on the satisfaction of
the user towards student attendance system. Qualitative
analysis used in determining the effectiveness of the system.
Interview method used to gather the information on the user
satisfaction. School attendance determines the academic
achievement of a student.
An application required by most of the schools in Malaysia in
order to ensure efficient attendance record keeping. Student
attendance system (SAS) that developed for secondary school
expected to replace the manual attendance recording process
at schools in Malaysia. SAS can reduce the time spent by
teacher in calculating the percentage of attendance for a
student as well as for a class. In a click of button teacher can
generate report at any point of time. Moreover, student’s
image which displayed after the scanning process expected to
help teacher identify students before record their attendance.
During SAS launching session, user acceptance test has been
conducted and feedback from potential users being gathered.
Feedback given by users highlighted few issues that need a
consideration from SAS development team. [3]&[4]
3. NEED OF PROJECT
The purpose of this “Barcode Based Student Attendance
System (B.B.S.A.S)” software project is same as it name, i.e.
it is used for the recording or marking the attendance of
students for the specific day during practical. It is developed
to manage the attendance information, so that college can
access accurate attendance information quickly and easily as
and when required, thereby improving its operational
efficiency and effectiveness. Computerized software system
with hardware interaction help to fulfill these goals.
Computerization of the official work will help in doing a lot
of manual work quickly. It will help in easy storage and
access of all information, in short period of time. The
development of this software project also facilitates the
general administrator system to manage information of
attendance of employees as well as employee records exist in
organization and also can access accurate information
correctly and easily which leads to increase efficiency &
effectiveness of the organization too. This project reduces the
amount of work the professors have to do. The professors will
not have to mark attendance manually by calling out the
students name individually. The professors will not have to
create a defaulters list manually as this will be done
automatically by our system, which generates a defaulters list
when the student attendance falls below 75%.The entire
process of marking attendance using our system reduces the
probability of human error. The project reduces the time
required for the entire process of marking the attendance as
the attendance is marked automatically once the student scans
his/her barcode instead of the professor marking the
attendance manually by calling out the name of the student
and marking their attendance in the register.[6]&[7]
4. PROPOSED SYSTEM
Fig 1. Architecture of our system
Working:
Attendance in colleges is generally paper based which may
sometimes cause errors. Taking attendance manually
consumes more time. So the proposed attendance system uses
Barcode reader to take attendance. In this system, each
student is issued a barcode tag. B.B.S.A.S use Barcode reader,
Barcode tags and a computer with the software which stores
the database about the entire details of the student’s.[5]
Barcode scanners consist of three different parts including the
illumination system, the sensor, and the decoder. In general, a
barcode scanner “scans” the black and white elements of a
barcode by illuminating the code with a red light, which is
then converted into matching text. More specifically, the
sensor in the barcode scanner detects the reflected light from
the illumination system (the red light) and generates an analog
signal that is sent to the decoder. The decoder interprets that
signal, validates the barcode using the check digit, and coverts
it into text. [9]
This Text that has been converted is then stored at the
particular place where we desire it to be stored. The Barcode
reader that we are going to use directly converts the barcode
into Characters and this character is shown on the computer
where the cursor s pointed at that particular moment. This
data that is read form the barcode is usually the Student
Personal Roll Number which identifies every individual
student. This Student PRN is then used to mark attendance of
that particular student for that particular lecture.[2]
The entire time table and the details of the student PRN is
stored within the database. This can be used to mark
attendance without any problem for the user of B.B.S.A.S.[3]

3
5. RESULTS
Fig 2. Main Page
The system begins with the main page were the details of the
new students are inserted which would be stored in the
database. It also contains a module which gives us the option
to update details of the student information. The other module
is that of attendance. This module has many sub modules via
Attendance, Attendance chart, Defaulters, Time Table and
Mark Attendance which is shown in the below screen shot.
Fig 3. Sub Module Attendance.
The Attendance module displays the attendance that has been
recorded in the database. We need to enter the particular date
of which we need to display the attendance of that particular
student.
Fig 4. Sub module Attendance Chart
This module shows the entire attendance of the particular
student in the form of a pie chart. This is a more interactive
way to display the student’s attendance. This module takes in
the start date and the end date and displays the attendance of
the student in that particular subject.
Fig 5. Sub Module Defaulter List
This is the most important module. Since this module is used
in order to calculate the students attendance in percentage and
if the percent is less than 75 then that particular student would
be marked defaulter for that particular subject and his name
would be displayed in this module.
Fig 6. Sub Module Time Table
Since time table changes every year we need a module to keep
on updating the time table accordingly. This Module is used
to enter the entire detail of the time table into the database.

4
Fig 7. Sub module Show Time Table
This module displays the entire time table that has been stored
in the database. This allows the user to check the system if
there is some error in the time table that has been entered
earlier and if there is a need to make any changes.
Fig 8. Sub module Mark Attendance
This module is which would be used to mark the attendance
using the barcode reader .The blank box is the place where the
barcode reader will read and store the characters that it has
read from the barcode tags.
6. ACKNOWLEDGEMENT
This research was supported by Sies Graduate school
technology. We thank our colleagues who provided insight
and expertise that greatly assisted the research.
We thank K.Lakshmi Sudha for assistance and for comments
that greatly improved the manuscript.
Lastly, thanks to our parents for all the moral support and the
amazing chances they’ve given us over the years.
7. CONCLUSION
Thus we have developed java application which would help
marking attendance using the barcode scanner.
It will reduce the teacher’s efforts to manually mark
attendance and their headache of maintaining the register
since everything would be stored in the database.
It will also help in generating the defaulters list on its own and
send email to those students whose attendance is below the
required amount.
8. REFERENCES
[1] A.S.Bedi and J.H.Marshall, “Primary school attendance
in Honduras,” Journal of Development Economics, vol.
69, pp. 129–153, 2002.
[2] T.S.Lim, S.C.Sim, and M.M.Mansor, “RFID based
attendance system,” 2009 IEEE Symosium on
Industrial Electronics and Applications, no. Isiea, pp.
778–782, Oct. 2009.
[3] M.Kassim, H.Mazlan, N.Zaini, and M.K.Salleh, “Web-
based student attendance system using RFID
technology,” 2012 IEEE Control and System Graduate
Research Colloquium, no. Icsgrc, pp. 213–218, Jul. 2012.
[4] M.K.Y.Sabri, M.Z.A.A.Aziz, M.S.R.M.Shah, and
M.F.A.Kadir, “Smart Attendance System by using
RFID” figure 2, 2007.
[5] A.Qaiser and S. A. Khan, “Automation of Time and
Attendance using RFID Systems,” no. November, pp.
13–14, 2006.
[6] T.-C. Li, H.-W. Wu, and T.-S. Wu, “The Study of
Biometrics Technology Applied in Attendance
Management System,” 2012 Third International
Conference on Digital Manufacturing & Automation, pp.
943–947, Jul. 2012.
[7] I.A.Ujan and I.A.Ismaili, “Biometric attendance
system,” The 2011 IEEE/ICME International
Conference on Complex Medical Engineering, pp.
499–501, May 2011.
[8] Z.Yongqiang and L. Ji, “The Design of Wireless
Fingerprint Attendance System,” 2006 International
Conference on Communication Technology, pp. 1–4,
Nov. 2006.
[9] H. Oktavianto, “Image-based Intellligent Attendance
Logging System,” pp. 1–6, 2012.
[10] M. I. Moksin and N. M. Yasin, “The
Implementation of Wireless Student Attendance
System in an Examination Procedure,” 2009
International Association of Computer Science and
Information Technology - Spring Conference, pp. 174–
177, 2009.
[11] Hema Subramaniam, Marina Hassan & Setyawan
Widyarto,“Bar Code Scanner Based Student Attendance
System (SAS),” Journal TICOM, Vol.1, No.3 Mei,2013.
[12] BARCODE SCANNERS: HOW DO THEY
WORK?http://www.waspbarcode.com/buzz/how-
barcode-scanners-work/
IJCATM : www.ijcaonline.org

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