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Lean PMO - Oxymoron or Possible - SDEC'12

M
Mike Edwards

The document discusses the concept of a lean project management office (PMO). It introduces an assessment model for evaluating projects across three dimensions: people, process, and product. Project teams take a survey to plot their project on each dimension and discuss the results. The goal is to identify areas for improvement and make projects more iterative by building, measuring, and learning.

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Lean PMO Oxymoron or Possible? Mike Edwards SDEC 2012 Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Which resembles your projects? Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Agenda • Introduction to Lean • Step through the assessment model & take the assessment • Interact and share our experiences • What do the results tell us? • Next steps! Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Introductions! Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
This is Lean! Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Optimizing Eliminating the whole Waste This is Lean! High Product Integrity Value Always Learning Team & People Always Focus Delivering Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Why another model?!? • Iterative approaches produce better outcomes • Build-Measure-Learn (Eric Ries - Lean Startup) • Plan-Do-Check-Act (Deming) • Observe-Orient-Decide-Act (John Boyd) • Higher value from quick iterations (aka Fail Fast!) • Need something light weight • Less costly approach to suit the times • Experience shows we can learn a lot in one day Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Assessment Model Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Assessment Model They’re People People’s not Resources! Satisfaction Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Assessment Model They’re People People’s not Resources! Satisfaction Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Assessment Model They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Assessment Model They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
People Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
People All people impacted by or who interact with your project Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
People Master Leadership Servant Disempowered Ownership Empowered Exclusive Collaboration Inclusive Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Take the survey! Answer the People section of the survey Plot the three items on the chart and connect the dots Discuss the outcome with your neighbour Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Process Focus on how you use a process Don’t focus on what process is used Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Process Once Improving Ongoing Established Process Evolving Rigid Application Scaled Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Take the survey! Answer the Process section of the survey Plot the three items on the chart and connect the dots Discuss the outcome with your neighbour Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Product Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Product IT organizations only exists to deliver valuable products & tools to enable our customers to succeed Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Product Control Response to change Respond Project Achievement Focus Customer Defined Product Definition Learned Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Take the survey! Answer the Product section of the survey Plot the three items on the chart and connect the dots Discuss the outcome with your neighbour Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
What do the results tell us? Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Assessment Model They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Assessment Model They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Assessment Model They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
Where to from here? Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
What now? • The assessment is only the start • Listen to the people • Everyone must commit to an improvement program • Measure outcomes • For best results - get help! Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
http://leanpmsolutions.ca/the-lean-pmo-is-possible/ Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12

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Lean PMO - Oxymoron or Possible - SDEC'12

  • 1. Lean PMO Oxymoron or Possible? Mike Edwards SDEC 2012 Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 2. Which resembles your projects? Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 3. Agenda • Introduction to Lean • Step through the assessment model & take the assessment • Interact and share our experiences • What do the results tell us? • Next steps! Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 4. Introductions! Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 5. This is Lean! Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 6. Optimizing Eliminating the whole Waste This is Lean! High Product Integrity Value Always Learning Team & People Always Focus Delivering Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 7. Why another model?!? • Iterative approaches produce better outcomes • Build-Measure-Learn (Eric Ries - Lean Startup) • Plan-Do-Check-Act (Deming) • Observe-Orient-Decide-Act (John Boyd) • Higher value from quick iterations (aka Fail Fast!) • Need something light weight • Less costly approach to suit the times • Experience shows we can learn a lot in one day Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 8. Assessment Model Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 9. Assessment Model They’re People People’s not Resources! Satisfaction Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 10. Assessment Model They’re People People’s not Resources! Satisfaction Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 11. Assessment Model They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 12. Assessment Model They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 13. People Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 14. People All people impacted by or who interact with your project Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 15. People Master Leadership Servant Disempowered Ownership Empowered Exclusive Collaboration Inclusive Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 16. Take the survey! Answer the People section of the survey Plot the three items on the chart and connect the dots Discuss the outcome with your neighbour Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 17. Process Focus on how you use a process Don’t focus on what process is used Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 18. Process Once Improving Ongoing Established Process Evolving Rigid Application Scaled Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 19. Take the survey! Answer the Process section of the survey Plot the three items on the chart and connect the dots Discuss the outcome with your neighbour Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 20. Product Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 21. Product IT organizations only exists to deliver valuable products & tools to enable our customers to succeed Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 22. Product Control Response to change Respond Project Achievement Focus Customer Defined Product Definition Learned Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 23. Take the survey! Answer the Product section of the survey Plot the three items on the chart and connect the dots Discuss the outcome with your neighbour Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 24. What do the results tell us? Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 25. Assessment Model They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 26. Assessment Model They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 27. Assessment Model They’re People People People’s not Resources! Satisfaction Process Product Business risk, schedule and cost Quality pressure Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 28. Where to from here? Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 29. What now? • The assessment is only the start • Listen to the people • Everyone must commit to an improvement program • Measure outcomes • For best results - get help! Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12
  • 30. http://leanpmsolutions.ca/the-lean-pmo-is-possible/ Copyright Lean PM Solutions Inc - October 2012 Sunday, 28 October, 12