SlideShare a Scribd company logo
2
Most read
4
Most read
20
Most read
Lecture 1c: Collection Development Development and Management of  Collections
Collection Development Objective: To learn about the responsibilities that make up collection development and management  Coverage: Overview of Collection Development Collection Development Policies Community Needs Assessment Selection of Library Resources Donations Weeding Intellectual Freedom Collection Assessment Based on Collection Development Training for Arizona Public Libraries ( http:// www.dlapr.lib.az.us/cdt/index.htm )
1. Overview of Collection Development Basic Functions Functions that are performed by every library Includes: Selection of library materials Weeding Intellectual Freedom Donations Umbrella Functions Functions that serve to inform about the library’s collection development policy itself Includes: Collection Development Policy Community Needs Assessment Collection Assessment
2. Collection Development Policies Why are CDPs are important? Provides point of reference for staff in CD work Serves as source of reinforcement when challenged by a patron Elements of the CDP Community Profile Community Needs Assessment Collection Goals Selection Responsibility Selection Criteria Collection Evaluation and Assessment Weeding Reconsideration of Library Materials Policy Review and Revision
2. Collection Development Policies (cont’d) How to write a CDP? Determine who will write the policy Gather data Write the policy Get the policy approved Revise your policy Sample CDPs on the Web ACQWeb’s Directory of CDPs on the Web ( http://acqweb.library.vanderbilt.edu/cd_policy.html )
3. Community Needs Assessment What a Needs Assessment Can Do for You? To determine how well the collection meets the needs of your community To identify the types of resources and services your library can provide in the future Performing a Needs Assessment Who will conduct the study? What kind of information will be collected? How will the information be collected? How will the information be used?
4. Selection of Library Resources Selection Philosophies The five laws of S. R. Ranganathan: Books are for use. Every reader his book. Every book its reader. Save the reader's time. A library is a growing organism. “ Demand” vs “Quality How to be a Good Selector? Stay abreast of publishing trade Know your community well Be aware of current events and popular culture trends
4. Selection of Library Resources (cont’d) Selection Criteria in General Subject Matter Construction Quality Potential Use Relation to the Collection Bibliographic Considerations Costs
4a. Selection of Books Selection Considerations Fiction – “classics” vs Bestsellers and other popular fiction Non-Fiction – resources that answer most ready-reference questions Evaluation Criteria for Book Selection Fiction – Based on knowledge of community’s reading interests Non-Fiction – Based on factors such as authority, currency, scope, interest, organisation, format, special features, cost, accuracy, and impartiality. Selection Tools Selective Resources Book Reviews “ Best of” and Recommended Lists Subject Lists Comprehensive Resources Publisher Sources Online Bookstores Directory of In-print and Out-of-print Books National Bibliographies
4b. Selection of Audiovisual Materials Selection Criteria Involve primary users in selection Preview, if possible Budget allocated Durability Visual and audio quality Ease of repair Equipment required Likelihood the audiovisual technology is long-lasting
4b. Selection of Audiovisual Materials (cont’d) Video materials Extremely popular medium, includes videocassettes, VCDs, & DVDs Technical aspects: sound and picture synchronisation; video formats (PAL vs NTSC); Regional code for DVDs; sound systems (Dolby, etc.); etc. Content: accuracy of information; presentation style; etc. Tools: Library Journal, Video Librarian, View Finder, Sight & Sound Audio materials Includes audiocassettes, audio books, CDs Music or Non-Music
4c. Selection of Periodicals Selection Issues Selection Criteria Purpose, scope and audience Accuracy Local interest Format issues Indexing Cost Demand Availability Selection Tools Selective guides Directories of periodicals and newspapers Publisher catalogues Periodical lists Electronic Journals and Magazines
4d. Selection of Electronic Resources Evaluation Criteria for Electronic Resources (includes CD-ROMs, and online resources) Content considerations Access considerations Technical support considerations Cost considerations Legal considerations Selection Tools Trial versions/periods Visit or talk to librarians who have the resource in their library Review sources: Library Journal Journals: Online, Database
4e. Selection of Internet Resources Finding (Selecting) Internet Resources Internet directories – print or online Library-created subject directories “ Reviews” of Web Sites Choice Other online directories Criteria for Evaluating Web Pages Content Access Design
5. Donations The Importance of a Gift Policy Conditions for accepting gifts Possible uses of donations Apply same objective selection criteria as purchasing new books Library reserves the right to accept, reject, sell or otherwise dispose of donated materials Local and/or Historic Materials Problematic Materials Condition of donated material Donation of someone’s collection of old books and periodicals Consider time, space and effort available for processing Gifts to Encourage Other Ways to Involve the Public
6. Weeding The Importance of a Weeding Policy Weeding is a periodic/continual evaluation of resources with intention to remove items that are no longer useful from the collection A Weeding Policy will guide library staff in making the decision to retain or remove items from the collection It will help the community understand the reasons for removal of items Why Weeding is Necessary? Make the collection more relevant and up-to-date Remove outdated or worn-out materials, making the collection more visually attractive and inviting to users Identify gaps in collection from removal, which can then be replaced with newer purchases Draw attention to increase circulation of previously overlooked items
6. Weeding (cont’d) Why it doesn’t get done? Planning your approach C ontinuous  R eview,  E valuation and  W eeding Getting down to business M isleading and/or factually inaccurate; U gly (worn out beyond mending or rebinding); S uperseded by a new edition or a better source; T rivial (of no discernable literary or scientific merit); I rrelevant to the needs and interests of your community; E lsewhere (the material may be easily borrowed from another source). Now what? Keep? Keep but mend first? Replace with new copy? Don’t keep: Sell it? Give it away? Destroy it? Updating the catalogue
7. Intellectual Freedom Considerations during Selection Labeling: PG13, NC16, M18 Illegal acts, obscenity & profanity Balance: gender/sex, racism, questionable truth, popular material Items likely to be stolen Handling Challenges to Materials in Your Collection Keep your policies and procedures current Have a formal policy to handle complaints Have open lines of communication with local community leaders Communicate the library’s position on intellectual freedom Internet Use Policies
8. Collection Assessment Benefits of Conducting an Assessment How Collections are Measured? Quantitative vs Qualitative Assessment Techniques Examination of shelf-list data Direct examination of collection List checking Evaluation by an outside expert Citation analysis
8. Collection Assessment (cont’d) Assessment Framework: The Conspectus Division by subject Collection codes Current collection Acquisition commitment Collection goal Preservation commitment Collection levels 0 – Out of scope 1 – Minimal level 2 – Basic information level 3 – Study or instructional support level 4 – Research level 5 – Comprehensive level Comments

More Related Content

PDF
DOCUMENT SELECTION AND ACQUISITION
PPTX
Selection and acquisitions
PPTX
Selection & acquisitions 2007
PPTX
Collection development
PPTX
Collection development: selection Context, criteria on selection and electron...
PPTX
Reference interview
PPT
Collection evaluation techniques for academic libraries
PPTX
Bibliographic control : Basics
DOCUMENT SELECTION AND ACQUISITION
Selection and acquisitions
Selection & acquisitions 2007
Collection development
Collection development: selection Context, criteria on selection and electron...
Reference interview
Collection evaluation techniques for academic libraries
Bibliographic control : Basics

What's hot (20)

PDF
Code of Ethics for Librarians (LIS 55)
PPTX
Stock verification PPt
PPTX
Topic library finance
PPTX
Basic Library Procedures: Processing Library Materials
PPT
An an overview of selection acquisition, and usage of e resources
PPT
Organisation of Libraries
PPT
User education in Libraries
PPTX
Weeding Presentation
PPTX
Selection and Acquisition of Print / Electronic Serials
PPTX
Library and information science: an evolving profession
PPTX
Catalogue objective, purpose, functions
PPTX
Preservation and conservation of library materials
PPTX
Philosophy, Law, and Code of Ethics for Filipino Librarianship
PPT
Collection development
PPTX
Organizing and Managing Library Collections: Why?
PPT
The Role of Librarians in the 21st Century
PPTX
Special libraries Presentation
PPTX
Librarianship as a profession
PPTX
INFORMATION SOURCES AND SERVICES
DOCX
Collection Development Policy in College Library
Code of Ethics for Librarians (LIS 55)
Stock verification PPt
Topic library finance
Basic Library Procedures: Processing Library Materials
An an overview of selection acquisition, and usage of e resources
Organisation of Libraries
User education in Libraries
Weeding Presentation
Selection and Acquisition of Print / Electronic Serials
Library and information science: an evolving profession
Catalogue objective, purpose, functions
Preservation and conservation of library materials
Philosophy, Law, and Code of Ethics for Filipino Librarianship
Collection development
Organizing and Managing Library Collections: Why?
The Role of Librarians in the 21st Century
Special libraries Presentation
Librarianship as a profession
INFORMATION SOURCES AND SERVICES
Collection Development Policy in College Library
Ad

Similar to Lecture 1c: Collection Development (20)

PPTX
LIS-ELECTIVE_SELECTION.pptx
PPT
The Changing Nature of Collection Development in Academic Libraries
PPT
ch1.ppt
DOCX
Collection development pdf converted
PPT
Collection development by Muhammad Tufail Khan & Aneela Zahid
PPT
Selection & acquisitions 2003
PPTX
Spotlight on users: an introduction to client-centered collection assessment
PPTX
Collection development of library and information science in bachelor degree ...
PPT
Establishing a Collection Management Program
PPT
Pathfinders to Information
PPTX
Selection and Acquisition
PPT
The Library Then and Now: Its Importance and Relevance to the Present Genera...
PPT
Basic Training October 2012
PDF
presentation on selection acquisition.pdf
PPT
Pathfinders to Information: 2007 version
PPTX
Pathfinders to Information: 2003 version
ODP
collection development policy for e-resources
PPT
2008 Day 2 Isll Resource Cycle Info Res Access
PPTX
A review on collection management
PPTX
Collection development
LIS-ELECTIVE_SELECTION.pptx
The Changing Nature of Collection Development in Academic Libraries
ch1.ppt
Collection development pdf converted
Collection development by Muhammad Tufail Khan & Aneela Zahid
Selection & acquisitions 2003
Spotlight on users: an introduction to client-centered collection assessment
Collection development of library and information science in bachelor degree ...
Establishing a Collection Management Program
Pathfinders to Information
Selection and Acquisition
The Library Then and Now: Its Importance and Relevance to the Present Genera...
Basic Training October 2012
presentation on selection acquisition.pdf
Pathfinders to Information: 2007 version
Pathfinders to Information: 2003 version
collection development policy for e-resources
2008 Day 2 Isll Resource Cycle Info Res Access
A review on collection management
Collection development
Ad

More from KC Tan (17)

PPT
Four Immeasurables
PPT
Eight Verses Of Thought Transformation
PPT
Increasing NUS Libraries' Visibility in the Virtual World - Updated
PPT
Lecture 6a: Cooperative Activities
PPT
Lecture 5b: Automation of Acquisitions
PPT
Lecture 5a: Standards Important to Acquisitions
PPT
Lecture 4b: Basic Functions/Activities/ Procedures II
PPT
Lecture 4a: Basic Functions/Activities/ Procedures
PPT
Lecture 3b: Acquisitions Funds, Budgets, and Accounting
PPT
Lecture 3a: Basic Records and Files
PPT
Lecture 2b: Acquisition Methods
PPT
Lecture 2a: Vendors/Suppliers
PPT
Lecture 1b: Introduction to Acquisitions
PPT
Lecture 1a: Publishing/Creating Information
PPT
Development and Management of Collections: Course Plan
PPT
Library Catalogues: from Traditional to Next-Generation
PPT
Increasing NUS Libraries' Visibility in the Virtual World
Four Immeasurables
Eight Verses Of Thought Transformation
Increasing NUS Libraries' Visibility in the Virtual World - Updated
Lecture 6a: Cooperative Activities
Lecture 5b: Automation of Acquisitions
Lecture 5a: Standards Important to Acquisitions
Lecture 4b: Basic Functions/Activities/ Procedures II
Lecture 4a: Basic Functions/Activities/ Procedures
Lecture 3b: Acquisitions Funds, Budgets, and Accounting
Lecture 3a: Basic Records and Files
Lecture 2b: Acquisition Methods
Lecture 2a: Vendors/Suppliers
Lecture 1b: Introduction to Acquisitions
Lecture 1a: Publishing/Creating Information
Development and Management of Collections: Course Plan
Library Catalogues: from Traditional to Next-Generation
Increasing NUS Libraries' Visibility in the Virtual World

Recently uploaded (20)

PDF
A Brief Introduction About Julia Allison
PDF
kom-180-proposal-for-a-directive-amending-directive-2014-45-eu-and-directive-...
PPTX
CkgxkgxydkydyldylydlydyldlyddolydyoyyU2.pptx
PPTX
Dragon_Fruit_Cultivation_in Nepal ppt.pptx
PDF
20250805_A. Stotz All Weather Strategy - Performance review July 2025.pdf
PPTX
AI-assistance in Knowledge Collection and Curation supporting Safe and Sustai...
PDF
Types of control:Qualitative vs Quantitative
PPTX
Belch_12e_PPT_Ch18_Accessible_university.pptx
PDF
COST SHEET- Tender and Quotation unit 2.pdf
PDF
Unit 1 Cost Accounting - Cost sheet
PDF
Laughter Yoga Basic Learning Workshop Manual
DOCX
unit 1 COST ACCOUNTING AND COST SHEET
PPTX
Lecture (1)-Introduction.pptx business communication
PDF
Lecture 3 - Risk Management and Compliance.pdf
PDF
Katrina Stoneking: Shaking Up the Alcohol Beverage Industry
PPTX
Amazon (Business Studies) management studies
PDF
Stem Cell Market Report | Trends, Growth & Forecast 2025-2034
PDF
Business model innovation report 2022.pdf
PDF
Reconciliation AND MEMORANDUM RECONCILATION
PPTX
ICG2025_ICG 6th steering committee 30-8-24.pptx
A Brief Introduction About Julia Allison
kom-180-proposal-for-a-directive-amending-directive-2014-45-eu-and-directive-...
CkgxkgxydkydyldylydlydyldlyddolydyoyyU2.pptx
Dragon_Fruit_Cultivation_in Nepal ppt.pptx
20250805_A. Stotz All Weather Strategy - Performance review July 2025.pdf
AI-assistance in Knowledge Collection and Curation supporting Safe and Sustai...
Types of control:Qualitative vs Quantitative
Belch_12e_PPT_Ch18_Accessible_university.pptx
COST SHEET- Tender and Quotation unit 2.pdf
Unit 1 Cost Accounting - Cost sheet
Laughter Yoga Basic Learning Workshop Manual
unit 1 COST ACCOUNTING AND COST SHEET
Lecture (1)-Introduction.pptx business communication
Lecture 3 - Risk Management and Compliance.pdf
Katrina Stoneking: Shaking Up the Alcohol Beverage Industry
Amazon (Business Studies) management studies
Stem Cell Market Report | Trends, Growth & Forecast 2025-2034
Business model innovation report 2022.pdf
Reconciliation AND MEMORANDUM RECONCILATION
ICG2025_ICG 6th steering committee 30-8-24.pptx

Lecture 1c: Collection Development

  • 1. Lecture 1c: Collection Development Development and Management of Collections
  • 2. Collection Development Objective: To learn about the responsibilities that make up collection development and management Coverage: Overview of Collection Development Collection Development Policies Community Needs Assessment Selection of Library Resources Donations Weeding Intellectual Freedom Collection Assessment Based on Collection Development Training for Arizona Public Libraries ( http:// www.dlapr.lib.az.us/cdt/index.htm )
  • 3. 1. Overview of Collection Development Basic Functions Functions that are performed by every library Includes: Selection of library materials Weeding Intellectual Freedom Donations Umbrella Functions Functions that serve to inform about the library’s collection development policy itself Includes: Collection Development Policy Community Needs Assessment Collection Assessment
  • 4. 2. Collection Development Policies Why are CDPs are important? Provides point of reference for staff in CD work Serves as source of reinforcement when challenged by a patron Elements of the CDP Community Profile Community Needs Assessment Collection Goals Selection Responsibility Selection Criteria Collection Evaluation and Assessment Weeding Reconsideration of Library Materials Policy Review and Revision
  • 5. 2. Collection Development Policies (cont’d) How to write a CDP? Determine who will write the policy Gather data Write the policy Get the policy approved Revise your policy Sample CDPs on the Web ACQWeb’s Directory of CDPs on the Web ( http://acqweb.library.vanderbilt.edu/cd_policy.html )
  • 6. 3. Community Needs Assessment What a Needs Assessment Can Do for You? To determine how well the collection meets the needs of your community To identify the types of resources and services your library can provide in the future Performing a Needs Assessment Who will conduct the study? What kind of information will be collected? How will the information be collected? How will the information be used?
  • 7. 4. Selection of Library Resources Selection Philosophies The five laws of S. R. Ranganathan: Books are for use. Every reader his book. Every book its reader. Save the reader's time. A library is a growing organism. “ Demand” vs “Quality How to be a Good Selector? Stay abreast of publishing trade Know your community well Be aware of current events and popular culture trends
  • 8. 4. Selection of Library Resources (cont’d) Selection Criteria in General Subject Matter Construction Quality Potential Use Relation to the Collection Bibliographic Considerations Costs
  • 9. 4a. Selection of Books Selection Considerations Fiction – “classics” vs Bestsellers and other popular fiction Non-Fiction – resources that answer most ready-reference questions Evaluation Criteria for Book Selection Fiction – Based on knowledge of community’s reading interests Non-Fiction – Based on factors such as authority, currency, scope, interest, organisation, format, special features, cost, accuracy, and impartiality. Selection Tools Selective Resources Book Reviews “ Best of” and Recommended Lists Subject Lists Comprehensive Resources Publisher Sources Online Bookstores Directory of In-print and Out-of-print Books National Bibliographies
  • 10. 4b. Selection of Audiovisual Materials Selection Criteria Involve primary users in selection Preview, if possible Budget allocated Durability Visual and audio quality Ease of repair Equipment required Likelihood the audiovisual technology is long-lasting
  • 11. 4b. Selection of Audiovisual Materials (cont’d) Video materials Extremely popular medium, includes videocassettes, VCDs, & DVDs Technical aspects: sound and picture synchronisation; video formats (PAL vs NTSC); Regional code for DVDs; sound systems (Dolby, etc.); etc. Content: accuracy of information; presentation style; etc. Tools: Library Journal, Video Librarian, View Finder, Sight & Sound Audio materials Includes audiocassettes, audio books, CDs Music or Non-Music
  • 12. 4c. Selection of Periodicals Selection Issues Selection Criteria Purpose, scope and audience Accuracy Local interest Format issues Indexing Cost Demand Availability Selection Tools Selective guides Directories of periodicals and newspapers Publisher catalogues Periodical lists Electronic Journals and Magazines
  • 13. 4d. Selection of Electronic Resources Evaluation Criteria for Electronic Resources (includes CD-ROMs, and online resources) Content considerations Access considerations Technical support considerations Cost considerations Legal considerations Selection Tools Trial versions/periods Visit or talk to librarians who have the resource in their library Review sources: Library Journal Journals: Online, Database
  • 14. 4e. Selection of Internet Resources Finding (Selecting) Internet Resources Internet directories – print or online Library-created subject directories “ Reviews” of Web Sites Choice Other online directories Criteria for Evaluating Web Pages Content Access Design
  • 15. 5. Donations The Importance of a Gift Policy Conditions for accepting gifts Possible uses of donations Apply same objective selection criteria as purchasing new books Library reserves the right to accept, reject, sell or otherwise dispose of donated materials Local and/or Historic Materials Problematic Materials Condition of donated material Donation of someone’s collection of old books and periodicals Consider time, space and effort available for processing Gifts to Encourage Other Ways to Involve the Public
  • 16. 6. Weeding The Importance of a Weeding Policy Weeding is a periodic/continual evaluation of resources with intention to remove items that are no longer useful from the collection A Weeding Policy will guide library staff in making the decision to retain or remove items from the collection It will help the community understand the reasons for removal of items Why Weeding is Necessary? Make the collection more relevant and up-to-date Remove outdated or worn-out materials, making the collection more visually attractive and inviting to users Identify gaps in collection from removal, which can then be replaced with newer purchases Draw attention to increase circulation of previously overlooked items
  • 17. 6. Weeding (cont’d) Why it doesn’t get done? Planning your approach C ontinuous R eview, E valuation and W eeding Getting down to business M isleading and/or factually inaccurate; U gly (worn out beyond mending or rebinding); S uperseded by a new edition or a better source; T rivial (of no discernable literary or scientific merit); I rrelevant to the needs and interests of your community; E lsewhere (the material may be easily borrowed from another source). Now what? Keep? Keep but mend first? Replace with new copy? Don’t keep: Sell it? Give it away? Destroy it? Updating the catalogue
  • 18. 7. Intellectual Freedom Considerations during Selection Labeling: PG13, NC16, M18 Illegal acts, obscenity & profanity Balance: gender/sex, racism, questionable truth, popular material Items likely to be stolen Handling Challenges to Materials in Your Collection Keep your policies and procedures current Have a formal policy to handle complaints Have open lines of communication with local community leaders Communicate the library’s position on intellectual freedom Internet Use Policies
  • 19. 8. Collection Assessment Benefits of Conducting an Assessment How Collections are Measured? Quantitative vs Qualitative Assessment Techniques Examination of shelf-list data Direct examination of collection List checking Evaluation by an outside expert Citation analysis
  • 20. 8. Collection Assessment (cont’d) Assessment Framework: The Conspectus Division by subject Collection codes Current collection Acquisition commitment Collection goal Preservation commitment Collection levels 0 – Out of scope 1 – Minimal level 2 – Basic information level 3 – Study or instructional support level 4 – Research level 5 – Comprehensive level Comments