![CREATING CHARTS
• A chart can be created as part of the worksheet or as a separate file. A
Chart that is created as part of a worksheet embedded chart.
• To create the chart as a separate file.
• 1. Enter summary report
• 2. Select them all
• 3. Click on chart wizard icon
• 4. Click on next two times
• 5. Click on chart title and type your [weeklybudget]
• 6. Click on category x [items]
• 7. Click on value y[kwacha]
• 8. Click on finish.](https://image.slidesharecdn.com/lecture8-usingspreadsheet-220203143945/85/Lecture-8-using-spreadsheet-15-320.jpg)
Lecture 8 using spreadsheet
- 2. WRITING FORMULAS • A formula is a mathematical expression which calculates a result. All formulas should • begin with an equal sign (=). • However, a plus sign can also be used when you start with an equal sign. Excel identifies the expression as formulas. • To enter a formula; • 1. Move the pointer to where the formula will be • 2. Type the equal sign • 3. Type the formula • 4. The formula appears in the formula bar • 5. Press enter and the result is calculated.
- 3. ADDITION USING CELL ADDRESSES • 1. Enter the values • 2. Select the cell answer • 3. Type the cell formula • 4. Enter your responding cells e.g =A1+ A2+A3+A4+A5+A6+A7+A8 • 5. CLICK THE GREEN TICK or enter key
- 4. MULTIPLICATION USING CELL ADDRESSES • 1. Enter the values • 2. Select the answer • 3. In the cell answer type the equal (=) sign • 4. Enter your responding cells e.g. = B1* B2*B3* B4* B*B6 *B7*B8*B9 • 5. PRESS THE ENTER KEY or click on the green tick
- 5. SUBTRACTION USING THE CELL • 1. Enter your values • 2. Select your cell answer • 3. In cell answer, type = sign • 4. Enter your responding cell e.g • = D1- D2 • = G5- G7 or = H5-H6
- 6. DIVISION USING CELLS • 1. Enter your values • 2. Select the cell answer • 3. Type an equal sign in your cell answer • 4. Enter the responding cells e.g = E 1/E2 • 5. Click on green tick or press enter
- 7. ADDITION USING : FUNCTION • 1. Type the following; • 2. = sum(B12:B16)
- 8. COPYING FORMULAS • Copying formulas is similar to other data in a work sheet. To copy formula • 1. Select the formula that you wish to copy • 2. Pull down the edit menu • 3. Choose copy • 4. Move the cursor to the first cell in the area were you would like to place the copy • 5. To copy data to another work sheet. Change to work sheet. • 6. Pull down the edit menu • 7. Choose paste and the data is copied
- 9. USING RELATIVE AND ABSOLUTE CELL ADDRESSING • 1. When you copy a formula from one place to another in the work sheet, the cells • 2. that are referenced in the formula are adjusted to compensate for the movement. • An absolute reference is a cell reference in a formula that does not change when copied to a new formula copied. • 3. To create an absolute reference formula you need only to put s in front of the address.
- 10. USING BUILD –IN FUNCTIONS • Functions help to simplify complex formulas. They are built –in formulas provided by excel. • For example, instead of typing =B1+B2+B3+B4+B5+B6 TO Add five numbers. • You can use auto sum function from the standard Toolbar.
- 11. TO USE AUTO SUM • 1. select the cell to hold the sum • 2. click on the Auto sum tool from the standard toolbar • 3. If you need to adjust the range of cells that auto sum has selected, edit the section • 4. When the range is corrected, Click on the enter box in the formula bar or press enter and the total for the range selected is calculated.
- 12. ADD OR REMOVE A CURRENCY SYMBOL • 1. Select the cells you want to format • 2. On the format menu click cells and then click the number tab • 3. In the category list, Click Currency. • 4. In the symbol list, do one of the following • 5. To add currency symbol select the one you want • 6. To remove currency symbol click none • Notes: To quickly add the default currency symbol, select the cells you want to Format and then click currency style on the formatting toolbar
- 13. TO QUICKLY INSERT CURRENCY SYMBOL • You can use number formulas to change the appearance of numbers including dates and times without changing the number behind the appearance.
- 14. CHANGING COLUMN WIDTH AND ROW HEIGHT • To use the mouse to change row height or width • 1. Move the pointer to the heading for the row or column • 2. Move to the column or border • 3. Drag the border to its new location. • 4. Release the mouse button and the border is reset. • To reset the width for the best fit, double-click on the top right edge of the column
- 15. CREATING CHARTS • A chart can be created as part of the worksheet or as a separate file. A Chart that is created as part of a worksheet embedded chart. • To create the chart as a separate file. • 1. Enter summary report • 2. Select them all • 3. Click on chart wizard icon • 4. Click on next two times • 5. Click on chart title and type your [weeklybudget] • 6. Click on category x [items] • 7. Click on value y[kwacha] • 8. Click on finish.
- 16. HOW TO MOVE THE CHART • 1. select your chart • 2. drag it on the middle
- 17. HOW TO RESIZE THE CHART • 1. select your chart • 2. retrieve double headed arrow • 3. drag to your required sizes
- 18. HOW TO CHANGE A BAR CHART TO PIE CHART • 1. select your chart • 2. click on the chart icon arrow down • 3. click on pie chart/line chart
- 19. CHANGE CATEGORY AXIS LABELS • to change category axis label on the work sheet, click the cell that contains the label name: change the type new name, and then press ENTER • to change category axis label on the chart and then click on the chart
- 20. CHANGE DATA SERIES NAMES LEGEND TEXT • • to change legend text or data series names on the worksheet ,click the cell that contains the data series name you want to change, type the new name , and then press enter • To change legend text or data series names on the chart, • click the chart and then
- 21. CON… • click source data on the chart menu. On the series tab, click the data series names you want to change. • In the name box, specify the worksheet cell you want to use as the legend text or data series name. • You can also type the name you want to use. • If you type a name in the name box the legend text or data series name is no longer linked to a worksheet cell. • Note: This procedure does not apply to pivot chart reports. How to rename a field or item in a pivot chart report.
- 22. CHANGE DATA LABELS • To change data labels on the worksheet, click the cell that contains the information • you want to change, type the new text or value, and then press ENTER. • - To change data labels on the chart, click once on the data label you want to change • to select the data labels for the entire series, and then click again to select the individual • data label. Type the new text or value, and then press ENTER • If you change the data label text on the chart, it is no longer linked to a worksheet cell.
- 23. NOTE • Note: you cannot change data labels on the worksheet for a pivot chart report. • You can however, change individual data labels on a pivot report. • Changes to data labels are retained pivot chart reports. • When you subsequently change the view of the chart or its associated pivot table report. • Before you modify data labels or other formatting in a Pivot chart report make sure you are satisfied with the layout.
- 24. EDIT CHART AND AXIS TITLE • 1. Click the title you want to change. • 2. Type the new text you want. • 3. Press ENTER change the cell range used to create a chart • 4. Click the chart you want to change. • 5. On the chart menu click source data and then click the data range tab
- 25. CON… • 6. Make sure the entire reference in the data range box is selected. • 7. On the worksheet select the cells that contain the data you want to appear in the • chart. • 8. If you want the column and the row labels to appear in the chart include the cells • that contain them in the selected range values in a chart
- 26. CON… • This procedure does not apply to pivot chart reports learn about using different source • data for pivot chart e.g. range value in a chart. • The values in a chart are linked to the worksheet from which the chart is created. • The chart is updated when you rearrange values in a chart. • The values in a chart are linked to the worksheet from which the chart is created. • The chart is updated when you change data on the worksheet.
- 27. CON… • Open the worksheet that contains the plotted chart. • In the cell that contains the value you want to change type a new value. • Press ENTER • Note: This procedure does not apply to pivot chart report
- 28. TO PRINT A WORK SHEET • There are many times when you only want to print a portion of a work sheet. This is easily done through the print range function. • TO PRINT • • Select the area to be printed • • Click the print area button on the page layout tab • • Click select print area.
- 29. SAVING A WORKBOOK • To save the workbook: • • Click FILE from the menu bar. • • Click SAVE AS (the save as dialog box appears). • • Under File Name enter the name you wish to give to your workbook.
- 30. THE FILE NAME • should have the maximum of 8 characters and no space should be left in between the • characters with the exception of windows applications, which accepts even sentences as • file names. The file name should closely attempts to describe the contents of the file. • • Choose the Drive where you want to save your workbook or file. • • Choose the directory / folder in which you want your workbook or file to be • saved. • Click on Save button.