Managing projects - Project Management Process
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The document outlines the universal project management process applicable across industries, which consists of five key stages: initiation, planning, execution, monitoring and controlling, and closing. It emphasizes the importance of project charters, stakeholder identification, and strategic planning in ensuring successful project implementation. Additionally, it addresses the need for continuous monitoring and adaptation during the execution phase to manage changes effectively.
Managing projects - Project Management Process
- 1. Managing Projects CMA – Managerial Level M.T.Rinas Mohamed (M.Sc, B.Sc) © 2019 MT Rinas Mohamed Hallam City Campus
- 2. Lesson #3 – Project Management Process Every project go through a similar process making Project Management Process Universal and can be applied across any industry. PMI Global Standards in project management, Guide to project management body of knowledge PMBoK 2013 defines the 5 process groups in project management as: Initiation Planning Execution Monitoring and Controlling Closing 2 © 2019 MT Rinas Mohamed Hallam City Campus
- 3. Project Management Processes 3 Initiating Planning Executing Monitoring and Controlling Closing © 2019 MT Rinas Mohamed Hallam City Campus
- 4. Initiating a Project 4 Where the projects come from? How do we initiate projects..? How projects are linked to the organizational vision and direction? How do we link it? How do we formalize the initiation? © 2019 MT Rinas Mohamed Hallam City Campus
- 5. Project Initiation Process There are two key things happening in project initiation process: Identify Stakeholders Issue Project Charter – Project Charter give the project go-ahead authority, and appoint the Project Manager and the Key members of the team Best Practice:A business case or project justification is required before the project charter. 5 © 2019 MT Rinas Mohamed Hallam City Campus
- 6. Project Charter Project charter document will include; Project purpose High-level Project and Product description High-level Project requirements High-level milestones and the Budget Assumptions and Constraints Name of the project manager appointed, sponsor and other key people Approval 6 © 2019 MT Rinas Mohamed Hallam City Campus
- 7. Project Stakeholders Let’s start with identifying stakeholders. Identify all project stakeholders at the initiation stage of the project.And,Analyze stakeholders interests and involvement and the level of influence they have on the project Stakeholders are individuals and organizations who has a positive or negative influence in our projects. 7 © 2019 MT Rinas Mohamed Hallam City Campus
- 8. Project Initiation Group Activity and Assessment: Develop Business Case and Project Charter 8 © 2019 MT Rinas Mohamed Hallam City Campus
- 9. Project Planning • Project Planning involves all aspects of planning in the project to meet the expected deliverables • Today, with more agile and adaptive approaches being introduced in to Project Management, the question has raised how much planning is required. But no one says, planning is not required. • Adequate planning is a key for the successful implementation of any project. 9 © 2019 MT Rinas Mohamed Hallam City Campus
- 10. Importance of Planning and Project Management Plan The Project Management Plan is a must for large projects or strategically important projects. It documents the strategies used to manage the project, which is selected by the Project ManagementTeam It will document all the plans and will describes how work will be executed to accomplish the project objectives 10 © 2019 MT Rinas Mohamed Hallam City Campus
- 11. Planning Project Scope There are three steps: 1. Collect Requirements : Understanding all project requirements from all the stakeholders and documenting them in Requirement documents. 2. Define Scope and document in Scope Statement 3. CreateWBS : to include all project deliverables. If something is not in theWBS, it is outside the scope. 11 © 2019 MT Rinas Mohamed Hallam City Campus
- 12. Project Time Planning Steps: 1. Define Activities - Create Activity List 2. Sequence Activities – Create network diagram / Gantt Chart 3. Estimate Activity Resources 4. Estimate Activity Duration 5. Develop Schedule 12 © 2019 MT Rinas Mohamed Hallam City Campus
- 13. Project Cost Planning Tools used in Cost Estimating and Budgeting Analogous estimating Bottom-up Estimating Parametric Estimating Expert Judgment Project Management Software 13 © 2019 MT Rinas Mohamed Hallam City Campus
- 14. Project Risk Planning Steps: 1. Develop Risk Management Plan 2. Identify Risks 3. Perform Qualitative Risk Analysis 4. Perform Quantitative Risk Analysis 5. Plan Risk Responses 14 © 2019 MT Rinas Mohamed Hallam City Campus
- 15. Project Quality, Communication and other areas of planning Project planning must be considered on all aspects of project management;10 knowledge areas, before moving in to execution. 15 © 2019 MT Rinas Mohamed Hallam City Campus
- 16. Project Execution, Monitoring and Controlling When project plans are approved and the project start its execution, work needs to be monitored and changes must be managed and controlled. Changes are managed with Integrated Change Control system. Change Request forms and CR Log are the frequently used tools in change control process. Discussion: Challenges in Project Execution, Monitoring and Controlling 16 © 2019 MT Rinas Mohamed Hallam City Campus
- 17. Project Closing Process When project delivers what it committed to deliver project will be accepted by the client and project closure will be performed. Exercise; 1. List down the activities you would perform during a project closure? 2. How do you take the lessons learned forward? 17 © 2019 MT Rinas Mohamed Hallam City Campus