Managing your session
- 1. Training of Trainers How to Create a Training Session Part 1: Managing Your Session
- 2. Training of Trainers Topics • Managing Your Session • Principles of Non-formal Adult Education • Preparing Your Presentation
- 3. Guidelines We will start on time We will end on time, or early We will have one 15 minute break–please return promptly!
- 4. The Why “…you need to always be improving and investing in yourself. Make a plan to develop skills and experiences that are broadly useful to potential other jobs. Writing skills, general management experience, technical and computer skills, people smarts, and international experience and language skills are examples of skills with what we call high option value – that is, they are transferable to a wide range of possible options.” Reid Hoffman and Ben Casnocha, Permanent beta: Why Your Career is a Work in Progress, May 9, 2012
- 5. Pick Your Topic Take a moment to select your topic of interest. You will use this topic during our exercises today.
- 6. Topics… 1. Managing Meetings 2. Project Design/Strategic Planning 3. Action Planning 4. Monitoring and Evaluation 5. Marketing/Changing Behavior 6. Personal and Professional Goal-Setting 7. Giving and Receiving Constructive Criticism 8. Time Management 9. Proposal Writing 10. Identifying Strengths
- 7. Managing Your Session • Defining Your Goals • Selecting Participants • Develop Your Agenda • Time Management • Content • Closing Your Session
- 8. Defining Your Goals A Goal should be SMART! S – Specific M – Measureable A – Appropriate R – Realistic T – Time-bound
- 9. Building Your SMART Goals Specific is descriptive – it paints a picture of the desired result!
- 10. Building Your SMART Goals Measureable means you can describe a change that has occurred: what do things look like now? what will things look like when you are finished?
- 11. Building Your SMART Goals Appropriate is the right thing at the right time by the right person: Is this something that will benefit the group? Do we have time? Do other things need to be done first? Do I have the skills and passion for this subject?
- 12. Building Your SMART Goals Realistic is something that can be done with the time and resources that are available: Do you have everything you need? What can you do with what you already have?
- 13. Building Your SMART Goals Time-bound means there is a definite time: To Begin To Do Each Step To End
- 14. Activity Take a moment to answer the questions: • What do I hope to accomplish with my presentation? • What will participants know, or be able to do by the end? Specific, Measurable Appropriate, Realistic Time-Bound
- 15. 15 Minute Break! • Please return promptly in 15 minutes so we can continue on time…
- 16. Managing Your Session Selecting Participants And Developing Your Agenda
- 17. Selecting Participants Answer the questions: Who should come and why? Who might benefit or be interested? Who can share with others? Who do others recommend?
- 18. Selecting Participants Make a list Invite early – ask attendees to RSVP Send the agenda – give a courtesy reminder of your meeting
- 19. Develop Your Agenda Make a list of: Expected Attendees then… Your SMART Goals and… Main Themes with… Approximate Times for each subject If anyone is presenting with you, name the presenter on each section of the agenda
- 20. Develop Your Agenda Answer the Questions: Who What Where When and Why
- 21. Sample Agenda Subject: Training of Trainers – “Managing Your Session” Agenda Time: 8:30-10:30, April 2, 2012 Location: ACMS-Bamenda Conference Room Attendees: ACMS-Bamenda Staff and Consultants Presented By: Kiyomi Appleton Gaines, Peace Corps Volunteer Objective: Present an overview of how to prepare and develop a training session Approximate Time Topic 8:30-9:00 Welcome and Getting Started Introduction of Topics and Guidelines Selecting a practice topic Building SMART Goals Activity Thinking about the WHYs of your topic 9:00-9:15 Break 9:15-10:20 Selecting Participants Develop Your Agenda Activity Make a Sample Agenda Developing Content Closing Your Session 10:20-1030 Questions
- 22. Activity Take a moment to: • Make a sample agenda
- 23. Managing Your Session Time Management Content Closing Your Session
- 24. Time Management What are the standards of good time management? Begin on time Stick to the agenda End on time – or early!
- 25. Time Management How to manage your time: Keep a clock, watch, or cell phone in sight! Ask someone to help Plan your presentation to take no more than 75% of your time!
- 26. Time Management Also… Send your agenda Remind participants Respect break times Skip or edit sections
- 27. Time Management Lastly… Leave time for questions and clarification Write down any topics that are not on the agenda – and agree to discuss them later
- 28. Content Stick to your agenda Emphasize and repeat key points Encourage participants to take notes Use activities Have participants develop an action plan Leave time for questions after each section
- 29. Closing Your Session Ask what questions participants have Review action items or assignments Agree on a time to discuss other issues Thank participants for their time
- 30. Final Thoughts What thoughts would you like to share?
- 31. Questions? What questions or concerns do you still have?
- 32. Thank you for your time! kappletongainespccam@gmail.com Kiyomi Appleton Gaines NGO Development Volunteer Peace Corps Cameroon – 2011-2013
Editor's Notes
- #3: These are the topics we’ll cover this week. Today we will be talking about Managing Your Session
- #4: We have some guidelines to help our session run smoothly and keep us on track. We will check our watches or cell phones before each break and make note that we should be back here, in our seats, in ten minutes.
- #6: This does not have to be the topic you finally present on, and you can share a topic with someone else and work in a group today, or you can work on your own.
- #7: Go with your first instinct and write down whichever topic sounds interesting to you, or that you would like to learn more about. The sessions this week are going to talk in general terms about developing your training program, not about each of these individual topics, but this will give you a specific focus to think about as we go through our program.
- #8: So today we are going to talk about Managing Your Session.
- #9: Who has heard of this term before? Can anyone give me an example of a SMART Goal? Next we’re going to define what each of these characteristics means.
- #10: Everyone think of one goal. We don’t have time to hear them all, but just hold one in your mind and think about, is it specific? Who can tell me something specific you’d like to do this week?
- #11: A goal is measurable if it tells us where we want to go, and how we will know when we’ve gotten there. How can we measure the goal we’ve chosen?
- #12: Who will benefit and how? When should we begin? How will we prioritize each step? Is there someone else we should include in the process?
- #13: So, if I don’t have a resource, do I have the time and money to get it? Or do I have something else that will produce a similar result that I can use instead?
- #14: So I will chose a day, and then a time of day, and I will decide to begin in order of priority.So then what does our SMART Goal look like? Instead of, (example), we will (SMART example).
- #15: Take a few minutes to write some SMART Goals. Think about these questions in relation to the topic you selected earlier.
- #18: When thinking about who should come to your presentation, these are the kinds of questions you want to also be thinking about. You were asked here today, because we did an organizational assessment and found some areas of weakness, so the presentations this week are going to help you find some solutions for strengthening the office, and sharing those solutions. We all have an interest in the office succeeding, even if every minute of every meeting isn’t always interesting to us. Are there people in a better position to reach people who need your information? When talking about your presentation, are there people that others say would benefit?
- #19: Once you have answered those questions, make a list. Invite people at least a week early, and ask them to let you know if they will attend, if your session will not be during usual work time and in the usual work space. Ask people to let you know if they are coming so you can be prepared. Send your agenda at least a day before, so that your participants can be prepared. This will also be a reminder of your session.
- #20: Once you’ve defined your SMART Goals you should start to see the main themes you want to discuss. Your main themes are the things that you will want to give the most time to.
- #21: In the US we call these newspaper questions.
- #23: Take a few minutes to use your SMART Goals to identify your main themes. Everyone should make their own agenda, but if you’re working in a group, write down who will present each topic, and write down about how long each topic should take. This is just practice, so if you’re not sure about anything, it’s okay to use your imagination.
- #26: This means that for an hour long presentation, your material should take up only 45 minutes.
- #27: Send your agenda - at least a day ahead of time so participants can come preparedRemind participants - the day beforeRespect break times – to allow reflectionIf you go over time - you must skip or edit another section, but not break times!
- #29: Content is the information contained in your presentation. These are the main topics you want to cover.