MeetingSphere for team diagnostics
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Meetingsphere is a meeting productivity solution designed to enhance engagement and collaboration during face-to-face, online, or hybrid meetings, facilitating efficient decision-making and accountability. It enables effective change management, captures anonymous feedback for team diagnostics, and prioritizes actionable solutions through collaborative tools. The application supports various organizational processes, including strategy workshops and project assessments, while promoting transparency and commitment among team members.
MeetingSphere for team diagnostics
- 1. MeetingSphere for Team Diagnostics How to build high performance work teams 1
- 2. What is MeetingSphere? MeetingSphere is a meeting productivity solution: ►Actively engage participants in face-to-face, online or hybrid meetings ►Generate a higher volume of ideas, inputs and contributions ►Allow people to say what is really on their mind ►Support online team collaboration (synchronous and asynchronous) ►Saves time and eliminates un-necessary work ►Brings accountability and transparency to the decision-making process “Real knowledge in real time” 2
- 3. Three tiers of collaboration technology ►Collaboration applications ►Collaboration platforms ►Collaboration infrastructure 3
- 4. Where does MeetingSphere fit? MeetingSphere complements existing tools ►Leverages the ease-of-use and functionality of desktop productivity tools such as Word & PowerPoint ►More structured for group work than enterprise social networking, file//content sharing and project management applications e.g Huddle, DropBox, SmartSheet etc. ►Complements document repositories and knowledge systems e.g. SharePoint, Alfresco, Base Camp etc. 4 Web Conferencing & Video conferencing MS Office Google Apps CRM/ ERP Adobe Tools Tools for doing the work Tools for talking about the work Chat/ VOIP Email Document, File & Content Sharing and Knowledge Systems
- 5. MeetingSphere assists in change management and effective organizational development
- 6. MeetingSphere ensures engagement during web conferences. ►When meetings take place online or on the phone, many participants are not paying attention ►Multi-tasking has become the norm ►With MeetingSphere, participants are more active and more engaged ►Easier for online participants to convey their opinions ►Less time spent waiting to contribute…more contributions captured
- 7. 1.We collect feedback and data on how your staff perceives the work team and its effectiveness (anonymously!) 2.Our consultant will report the results and areas of concern 3.We then support a group discussion and deep dive into the areas of concern 4.We will be using efficient group processes and high levels of engagement to develop potential solutions, which are then prioritized 5.Your team will develop actions to implement the prioritized solutions 6.We fully document and report the findings and solutions 7 Team Diagnostic
- 8. How does MeetingSphere makes a Work Team Diagnostic more efficient? 8 Capture information about relevant areas of concern. 2 Move content from discussion to a Rating Tool to prioritize and rate ideas. 4 Generate Session Reports instantly with Report Maker. 6 Start with an on-line team diagnostic. 1 Move content to a Discussion Tool for joint analysis and group problem solving. 3 Assign priorities and follow-up actions with Action Tracker. 5
- 9. And you can always ensure the right follow up is made 9 Capture information about relevant areas of concern. 2 Move content from discussion to a Rating Tool to prioritize and rate ideas. 4 Generate Session Reports instantly with Report Maker. 6 Start with an on-line team diagnostic. 1 Move content to a Discussion Tool for joint analysis and group problem solving. 3 Assign priorities and follow-up actions with Action Tracker. 5 Follow up on action items inside MeetingSphere or export to other project tools. 7
- 10. Using MeetingSphere™ in work team diagnostics 10 Why MeetingSphere?
- 11. ►Ensures the greatest possible candor and productivity during discovery meetings ►With anonymity, employees are far more likely to express honest attitudes and opinions ►Employees feel energized by being able to express their honest opinions and feel listened to and included ►Employees ‘buy-in’ and increase commitment to positive change ►Allows you to get more done in less time ►Because responses are submitted simultaneously, more ideas/opinions can be captured in a given period of time MeetingSphere optimizes the discovery process
- 12. Single or multiple criteria (matrix) rating. Results are instantly available and can be displayed as charts. Rating Tool Click to view comments Voting question or criteria description Voting on multiple criteria Click check to register vote. 12
- 13. MeetingSphere unlocks new ideas, improves buy-in. ►MeetingSphere supports robust idea generation ►Anonymity dramatically increases number and quality of ideas ►No one is nervous about expressing themselves ►No one has to wait to speak ►Fresh ideas (not rehash of existing ideas) ►Many more ideas in the same amount of time ►Easy to categorize ideas into themes ►Easy to move ideas into a vote/rate process
- 14. Captures ideas anonymously. Easy to sort ideas into themes. Brainstorm Tool Host view of Toolbar and MeetingSphere Tools.. Topic of the session Contributions from the participants Input box Brainstorm question posed Contributions sorted into themes. 14
- 15. MeetingSphere promotes transparency and trust. ►Transparency in capture of ideas, opinions ►Everything documented in the tool – by the participants themselves ►Decision-making is participatory and inclusive ►Criteria for decisions is known ►Results are not mysterious ►Trust in process and people grows
- 16. Create discussion on multiple topics. Useful for gathering opinions asynchronously or joint-development of documents. Makes online collaboration easy. Discussion Tool Simultaneous discussion topics. Double-click to open and add input. 16
- 17. MeetingSphere supports prioritization and group decision-making. ►Helps groups to prioritize and make decisions ►Single and multiple criteria voting ►Ranking ►Numeric scale ►Budget or resource allocation ►Results displayed in tables and charts - instantly
- 18. Create, track and manage progress on Actions. Group members can capture information and update progress between meetings. Attach Word, Excel, PowerPoint or PDF documents. Action Tracker Track progress, record updates and insert supporting documents and links Each action includes a title, person responsible, priority, due date and completion percentage. 18
- 19. ►When people feel they have been heard, they become more committed to the process ►Commitment is contagious… ►People take more responsibility and follow through on actions ►Become internal champions for change MeetingSphere promotes commitment to action and results.
- 20. MeetingSphere produces automatic reports. ►Transcribing comments from discovery and brainstorming can be time- consuming…but in MeetingSphere, everything is captured in the tool ►Report Maker creates comprehensive reports with just a few clicks ►Reports contain exactly what has happened, increasing the perception of transparency ►Hours and hours are saved in the reporting process ►Reports generated as editable Word documents or tamper-proof PDF
- 21. MeetingSphere most common uses ►Organizational diagnostics & discovery meetings ►Strategy workshops ►Key account planning ►Change management programs ►Project risk assessment ►Mastering innovation ►Project learning reviews ►Etc.
- 22. All sorts of organizations are using MeetingSphere Herts Police
- 23. ►groupVision is a MeetingSphere business partner that specializes in optimizing group collaboration. ►We provide software tools and the expertise to apply them in any type of collaborative working environment. ►We work with certified professionals world wide from the International Association of Facilitators. ►Combined with a clear understanding of your objectives we design interactive and participative working environments that transform your organization to thrive in the 21st century. About groupVision
- 24. Please keep in contact following us in Linkedin! https://www.linkedin.com/company/groupvision