How productive are your meetings with Microsoft Lync?
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The document discusses the challenges and inefficiencies of meetings, highlighting that time spent in meetings often entails significant waste and distractions. It introduces Meetingsphere, a software designed to enhance collaboration and productivity in meetings by facilitating engagement, idea sharing, and accountability among participants. The document also emphasizes the importance of Microsoft Lync as a unified communications platform that can be optimized for better group collaboration.
How productive are your meetings with Microsoft Lync?
- 1. How Productive are your meetings with Microsoft Lync? MeetingSphere for Organizational Diagnostics 1
- 2. Facts about meetings Global: More distributed teams More Web conferences More collaboration happening on a global scale Time consuming: Meetings account for 20+ hours per week Managers spend between 25-80% of their time in meetings Wasteful: Surveys show over half of meeting time is wasted Best work doesn’t happen until 5th hour of meeting Globally challenging • Time zone differences • Cultural barriers • Language limitations • Technical hurdles Expensive: Over $263 Billion spent on physical meetings & events in 2009 in US $2+ Billion on Web conferencing tools Non-productive: 53% daydream 70% bring other work 40% admit to dozing 2
- 3. The value of a good meeting? A good meeting… For your Organization … ► Engages engage participants fully – hearts & minds ► Creates an environment where people feel free to share and listen to different perspectives ► Supports free-flowing ideation & creative thinking ► Drives real time collaboration & co-ordination ► Makes better use of precious and face/call time. ► Is well planned & in preparation and follow through ► Is one people accept to join ► Ensures more complete input on issues and opportunities ► Liberates the flow of ideas & solutions ► Informs sound decision-making ► Fosters commitment within teams ► Makes collaboration easier ► Increases productivity ► Accelerates the process of innovation ► Allows groups across your organization to work together – regardless of time zone or location 3
- 4. Microsoft Lync is a unified communications platform designed to enhance your meetings 4
- 5. How is your organization really benefiting from MS Lync? ► With Lync IT departments provide a powefull framework for collaboration. ► Are your users taking all possible advantage of Lync? ► How optimized is your group collaboration? ► With MeetingSphere you evaluate how meeting collaboration can be enhanced. ► Easily discover improvement areas: ► Improve your network bottlenecks ► Provide better user training ► Enhance visual collaboration ► Maximize return on investment 5
- 6. What is MeetingSphere? MeetingSphere is meeting productivity software ► Actively engages participants in face-to-face, online or hybrid meetings ► Generates a higher volume of ideas, inputs and contributions ► Allow people to say what is really on their mind ► Support online team collaboration (synchronous and asynchronous) ► Saves time and eliminates un-necessary work ► Brings accountability and transparency to the decision-making process “Real knowledge in real time” 6
- 7. Three tiers of collaboration technology ► Collaboration applications ► Collaboration platforms ► Collaboration infrastructure 7
- 8. Where does MeetingSphere fit? MeetingSphere complements existing tools ► Leverages the ease-of-use and functionality of desktop productivity tools such as Word & PowerPoint ► More structured for group work than enterprise social networking, file//content sharing and project management applications e.g Huddle, DropBox, SmartSheet etc. ► Complements document repositories and knowledge systems e.g. SharePoint, Alfresco, Base Camp etc. ► MeetingSphere is designed for any place, any time collaboration – built to support online meetings, calls, events/conferences and workshops 8 Web Conferencing & Video conferencing Tools for doing the work MS Word MS PowerPoint Adobe Tools MS Excel Tools for talking about the work Email Chat/ VOIP MS LYNC Document, File & Content Sharing and Knowledge Systems
- 9. MeetingSphere assists in change management processes
- 10. How optimized is your team’s collaboration with MS Lync? 10
- 11. Organizational Diagnostic 1. Collect feedback and data on how your staff manage meetings and conference calls (anonymously!) 2. Our consultant will report the results and areas of concern 3. We then support an engagement to deep dive into the areas of concern 4. Use efficient group processes and high levels of engagement to develop potential solutions, which are then prioritized 5. Develop actions to implement the prioritized solutions 6. Fully Document and report the findings and solutions 11
- 12. So how does MeetingSphere makes an organizational diagnostic more efficient? Capture information about relevant areas of concern. 12 2 Move content from discussion to a Rating Tool to prioritize and rate ideas. 4 Generate Session Reports instantly with Report Maker. 6 Start with an on-line organizational diagnostic. 1 Move content to a Discussion Tool for joint analysis and group problem solving. 3 Assign priorities and follow-up actions with Action Tracker. 5
- 13. And you can always ensure the right follow up is made Capture information about relevant areas of concern. 13 2 Move content from discussion to a Rating Tool to prioritize and rate ideas. 4 Generate Session Reports instantly with Report Maker. 6 Start with an on-line organizational diagnostic. 1 Move content to a Discussion Tool for joint analysis and group problem solving. 3 Assign priorities and follow-up actions with Action Tracker. 5 Follow up on action items inside MeetingSphere or export to other project tools. 7
- 14. MeetingSphere most common uses ► Organizational diagnostics & discovery meetings ► Strategy workshops ► Key account planning ► Change management programs ► Project risk assessment ► Business continuity ► Project learning reviews ► Etc.
- 15. Every day more companies that are using MeetingSphere Herts Police
- 16. About groupVision ► groupVision is a MeetingSphere business partner that specializes in group collaboration. ► We provide software tools and the expertise to apply them in any type of collaborative working environment. ► Combined with a clear understanding of your objectives we design interactive and participative working environments that transform your organization to thrive in the 21st century.
- 17. Please keep in contact following us in Linkedin! https://www.linkedin.com/company/groupvision
Editor's Notes
- #13: This graphic is lifted form the website and shows the types of process flow we are talking about in the previous slide – Most on-line meetings and indeed all meetings (except briefings that are designed to simple communicate form one to many without any discussion, questions or feedback) have a process flow – this graphic shows the flow in specific steps relating to the MeetingSphere tools. The process steps can be organised in any order an repeat to fulfil the objectives of the meeting.
- #14: This graphic is lifted form the website and shows the types of process flow we are talking about in the previous slide – Most on-line meetings and indeed all meetings (except briefings that are designed to simple communicate form one to many without any discussion, questions or feedback) have a process flow – this graphic shows the flow in specific steps relating to the MeetingSphere tools. The process steps can be organised in any order an repeat to fulfil the objectives of the meeting.