Introduction to MeetingSphere for group problem solving
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Meetingsphere is a meeting productivity tool designed to enhance participation and engagement in face-to-face, online, or hybrid settings, improving idea generation and accountability in decision-making. It serves as a complement to existing collaboration tools, facilitating structured group work and effective problem-solving processes. By focusing on active engagement and streamlined communication, Meetingsphere aims to optimize team resources and foster organizational development.
Introduction to MeetingSphere for group problem solving
- 1. Effective group problem solving with MeetingSphere™ Optimizing team resources and shared knowledge 1
- 2. High performance meetings MeetingSphere is a meeting productivity solution: ► Actively engage participants in face-to-face, online or hybrid meetings. ► Generate a higher volume of ideas, inputs and contributions. ► Allow people to say what is really on their mind. ► Support online team collaboration (synchronous and asynchronous). ► Saves time and eliminates un-necessary work. ► Brings accountability and transparency to the decision-making process. “Real knowledge in real time” 2
- 3. Three tiers of collaboration technology ► Collaboration applications ► Collaboration platforms ► Collaboration infrastructure 3
- 4. Where does MeetingSphere fit? MeetingSphere complements existing tools ► Leverages the ease-of-use and functionality of desktop productivity tools such as Word & PowerPoint. ► More structured for group work than enterprise social networking and project management applications (Huddle, Podium, Yammer, etc.). ► Complements document repositories and knowledge systems (SharePoint, Alfresco, Base Camp etc.). 4 Web Conferencing & Video conferencing MS Office Google Apps CRM/ ERPAdobe Tools Tools for doing the work Tools for talking about the work Chat/ VOIPEmail Document, File & Content Sharing and Knowledge Systems
- 5. MeetingSphere assists in change management and effective organizational development.
- 6. MeetingSphere ensures engagement during web conferences. ► When meetings take place online or on the phone, many participants are not paying attention. ► Multi-tasking has become the norm. With MeetingSphere, participants are more active and more engaged. ► Easier for online participants to convey their opinions. ► Less time spent waiting to contribute…more contributions captured.
- 7. Using MeetingSphere™ in group problem solving 7 Why MeetingSphere?
- 8. 1. Define the problem 2. Analyze the problem 3. Establish criteria for group decision making 4. Brainstorm potential solutions 5. Compare potential solutions against criteria for decision 6. Fully document and report the findings and proposed solution 8 Group problem solving The basic steps of a group facilitated meeting for joint problem solving:
- 9. How does MeetingSphere makes group problem solving more efficient? 9 Capture information about relevant areas of concern and define criteria 2 Move content from discussion to a Rating Tool to prioritize and rate ideas against criteria 4 Generate Session Reports instantly with Report Maker. 6 Starts with an on-line problem definition and diagnostics. 1 Move content to a Discussion Tool for joint analysis and group problem solving. 3 Assign priorities and follow-up actions with Action Tracker. 5
- 10. And you can always ensure the right follow up is made. 10 Capture information about relevant areas of concern. 2 Move content from discussion to a Rating Tool to prioritize and rate ideas. 4 Generate Session Reports instantly with Report Maker. 6 Start with an on-line organizational diagnostic. 1 Move content to a Discussion Tool for joint analysis and group problem solving. 3 Assign priorities and follow-up actions with Action Tracker. 5 Follow up on action items inside MeetingSphere or export to other project tools. 7
- 11. ► Ensures the greatest possible candor and productivity during discovery meetings ► With anonymity, participants are far more likely to express honest attitudes and opinions. ► Participants feel energized by being able to express their honest opinions and feel listened to and included. ► Participants ‘buy-in’ and increase commitment to agreed change. ► Allows you to get more done in less time ► Because responses are submitted simultaneously, more ideas/opinions can be captured in a given period of time. MeetingSphere optimizes the discovery process.
- 12. ► groupVision is a MeetingSphere™ business partner that specializes in group collaboration. ► We provide software tools and the expertise to apply them in any type of collaborative working environment. ► Combined with a clear understanding of your objectives we design interactive and participative working environments that transform your organization to thrive in the 21st century. About groupVision
- 13. Please keep in contact following us in Linkedin! https://www.linkedin.com/company/groupvision
Editor's Notes
- #10: This graphic is lifted form the website and shows the types of process flow we are talking about in the previous slide – Most on-line meetings and indeed all meetings (except briefings that are designed to simple communicate form one to many without any discussion, questions or feedback) have a process flow – this graphic shows the flow in specific steps relating to the MeetingSphere tools. The process steps can be organised in any order an repeat to fulfil the objectives of the meeting.
- #11: This graphic is lifted form the website and shows the types of process flow we are talking about in the previous slide – Most on-line meetings and indeed all meetings (except briefings that are designed to simple communicate form one to many without any discussion, questions or feedback) have a process flow – this graphic shows the flow in specific steps relating to the MeetingSphere tools. The process steps can be organised in any order an repeat to fulfil the objectives of the meeting.
- #12: Some key Process/collaboration stages that MeetingSphere supports (taken from our standard sales deck for Consulting Companies.)