Moderator check list

Moderator Check-ListValue in WebinarsID: Andrea HildrethClient: Walden University, Capstone Project

OverviewPre-Session PreparationLog-onInvitationsPresenter (P) ArrivalGreet Audience (A)Legend: Presenter (P), Moderator (M), Audience (A)

1. Pre-Session PrepRemember, you are learners not performersMaking mistakes shows that you are trying, and learningThis purple/gold presentation is behind the scenes information

1.1 Open These WindowsHere are the windows you want to have open in your web browserWebinar Platform homepageThe Screen for this Webinar PresentationResource pool (example: SlideShare)Value in Webinars wikiThis “Moderator Check-List” presentationE-mailTwitter

1.2 Create these DocsCreate these documents and keep them on your desktop ready to plug-in as neededText for e-mail invitationText for Twitter invitations (Will happen at ?p.m.; Starting in 10 minutes; Just starting; . . .”Speech for introduction of P You will review the speech with P before going LIVE

1.3 Session LinksCreate a separate document for session linksAsk P for them prior to their intro and you want to have them on-handAdd to the list as links arise in the presentation or the CHAT

1.4 Write InvitationIt will containName of PresenterPresentation TitlePresentation TimeLink to WebinarLink to Presenter BioLink to Info on presentation topic (ask the Presenter to suggest links, they may also be used during the Presentation)

1.4.1 E-mail Invitation Sample“Join [Name of Presenter] at [time of webinar] on [Name of Presentation] LIVE [webinar link], Presenter Bio: [Link to Presenter Bio],Topic: [Link to topic info]”Note: this message is 165 characters, your message length will vary depending on the fill-in information. Twitter allows 140 characters so you may need to decide which information will draw a larger audience; Presenter Name or Topic Name and list only that link.

1.4.2 Twitter Invitation Sample20 minutes prior: “Webinar with [Name of Presenter or topic] LIVE [webinar link] at [Time of webinar]”10 minutes prior: “Just underway: Webinar with [Name of Presenter or topic] LIVE [webinar link]

1.4.3 Sample IntroductionHello! It’s great to see all of you here, thank you for joining us. I am ___, and I will be Moderating this webinar, so type any questions, comments or problems into the Chat Area and I will respond. If the chat gets lively and I miss your posting, please type it in again.It is my pleasure to introduce ___ from ___ institution. ___ will be speaking to us about ____.I will put some links to information about ___ into the Chat Area.

Review – on Your DesktopList of LinksPartial list for P to make additionsInvitationsE-mail invitation1st Twitter invitation2nd Twitter invitation3rd Twitter invitationSpeech for introducing PRemember, this is a draft for review by P

2. Log-on As Moderator (M) you need to log-on ½ hour prior to the session startNow that you have the session link, you can send your first set of invitationsGo through the audio check supplied by the webinar companyPreview your video picture

2.1 Add Sheets: MapCreate a new sheet which contains a mapThe webinar platform might have a clipart map you can use, or search for one online and paste it onto the sheetAudience members will mark their locations on the map using Whiteboard tools

2.2 Add Sheets: Audience Sandbox Consider creating a sheet on which audience members can “play” while they wait for the presentation to beginThese sheets can also be usefulif there is a delay in the presentation (technology problem, etc.)Create an Icebreaker ActivitySee the Value in Webinars wiki page “Instructor Introduction” for Icebreaker ideas

3. Invite FolksE-mail and Tweet prospective audience (A) membersThis message should be prepared ahead of timeRemember to send multiple Tweets as the presentation time approaches

4. Presenter ArrivalIf P has not arrived 15 minutes prior to start you need to contact themHave them do the Audio WizardHave them do the Video Preview

4.1 Presenter UploadHave them upload their presentationWhen upload is complete, they should cycle through the slides to Verify that they are correctRemind themselves of the orderShow you where they will discuss links they want you to drop into the Chat AreaShow you where they have planned for A participation – andtell you if they are Yes/No or Muli-choice polls

4.2 Review P IntroReview the introduction you have prepared with PMake revisionsHave all of this in writing so you don’t have to think about it when you are LIVE

4.3 Review LinksAsk P for the list of links they want you to “drop” into the Chat Area (if not previously discussed)Edit the list of links you created prior to the session

4.4 Review participationAsk P how they plan to interact with A (if not previously discussed)Raised handsYes/No questionsPoll questionsChat promptsThis tells you what you where to add emphasis in your A welcome

4.5 About PollsInform P that the Poll results will be tabulated automaticallyYou might have to TURN ON this feature so check the webinar set-up tabs for information

4.6 Suggest ParticipationIf you have time prior to the webinar start, offer to help P add audience participation exercises

4.6.1 Participation IdeasP may have an idea of a place in their presentation where a question would fitHelp them craft a question, decided if it is yes/no or a poll question and create a sheet for it (then you just have to remember to plug it in)If they don’t have an idea, divide the presentation into segments (¼,or ½ way points) insert participation exercises

5. Greet AudienceSince you have already sent invitations, A will begin arrivingMake sure you have set the controls so that you will get an audio cue when someone arrivesBut, turn this off once the webinar has started because it can be distracting to P and AImmediately welcome them through the Chat Area

5.1 Greet AudienceAfter welcoming an Audience member, ask them to run the Audio WizardGive them the link to the Audio Wizard

5.2 Be welcomingEarly arrivals“Hello Susan, we will be starting in [1/2 hour]. If you want you can go to P’s personal web page to get an idea of what’s ahead” [drop link here]“Welcome Susan, we have some music prepared for you while you wait” [give directions to the music list]

5.3 Greet UniverseRemember that the chat is “rolling” so folks who enter the room after “Susan” will be able to see what you have typed to herSo you are actually giving information to the Universe (not just Susan) and you don’t have to repeat the same informationHave a few messages and cycle through them so that a new arrival can look at the old chat and see the P bio page and the audio wizard and how to access the music, etc

5.4 After The GreetingSteer them to the Icebreaker activityTell the first few audience members how to participate in the activity, then let them tell those who arrive after them

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