oGCDP Tier 1 Structures for university expansions
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This document outlines best practices for structuring university expansions for AIESEC. There are two types of expansions: those initiated by the Member Committee (MC) or by the Local Committee (LC). For MC-driven expansions, the MC appoints an expansion coordinator and team leaders to build capacity and focus on the Global Internship Program. For LC-driven expansions, the parent LC appoints an expansion coordinator and separate team to build capacity for the new entity, while maintaining separate structures for the parent LC. Both expansion types should focus learning on operational processes and the Global Internship Program, and implement team minimums and International Yearly Planning to ensure success.
oGCDP Tier 1 Structures for university expansions
- 1. Structures for university expansions! oGCDP | Tier 1
- 2. Structures for university expansions can be of two kinds 1. MC initiated expansion 2. LC initiated expansion 2 types of expansions
- 3. 1. If the expansion is MC driven -Build capacity for the expansion • Have someone from the MC responsible for the expansion • Do a specific recruitment within the university expansion • You can also have some members (the team leaders) to be from the closest LCs since they are experienced
- 4. 1. If the expansion is MC driven Build capacity for the expansion…Have the right structures! Expansion coordinator Team Leader Team Leader Member Member Member Member Member Member
- 5. • The teams should only and only be for oGCDP since university based expansions should have just one focus programme • As much as possible, try to make the expansion coordinator someone who has AIESEC experience (or has been on an internship) and then this person can be responsible for the initial recruitment ,induction and training of members! • Number of team leaders depends on the size of the university and the goal of the university based expansion! 1. If the expansion is MC driven Build capacity for the expansion…Have the right structures!
- 6. 1. If the expansion is MC driven -Focused learning for team leaders and members TOPIC CONTENT OBJECTIVES TARGET PRODUCT KNOWLEDGE Relevance of the product in the society What is a product and product life cycle Know the elements of products (price, brand, quality, value, customer segments, etc.) and the different stages of products Understand the exchange process from Subscription until Completed Know how to use all the functions on myaiesec.net for exchange management to make the process fast and effective Members, Leaders, VPs EXCHANGE PROCESSES Exchange process flow and yearly timeline MyAIESEC.net management SUPPLY & DEMAND MANAGEMENT Supply and demand theory and necessity MyAIESEC.net management CUSTOMER EXPERIENCE MANAGEMENT Why, how and what of CEM? Co-delivery Infosystems management (e.g CustomerGauge) Data analysis and usage (plan) Understand the importance of customer experience management and know how to use the resources (data, partners) we have to create strategies for improvement
- 7. 1. If the expansion is MC driven -Focused learning for team leaders and members • Focus on the induction process for all team leaders and members • All members should understand the why of AIESEC, the AIESEC Way and the relevance of oGCDP • Make the education practical • Align education (Especially operational and functional education to the ex change timeline) • Make the education consistent and continuous!
- 8. 2. If the expansion is LC driven -Build capacity for the expansion • One person on the LCEB of the parent LC (LC starting the expansion) to be responsible for the expansion • This can be an LCVP oGCDP or a specific expansion coordinator working with the LCVP oGCDP • Have a special team working with the LCVP or expansion coordinator only for the expansion entity! • Overall oGCDP goal of the LC should include LC goal + expansion goal!
- 9. 2. If the expansion is LC driven -Build capacity for the expansion.. Have the right structure! FOR THE EXPANSION Expansion coordinator Team Leader Team Leader Member Member Member Member Member Member
- 10. 2. If the expansion is LC driven -Build capacity for the expansion.. Have the right structure! FOR THE LC LCP LCVPoGCDP OtherLCVPs TL1 TL2 Exp.Coord. TL TL TL
- 11. 2. If the expansion is LC driven -Build capacity for the expansion.. Have the right structure! FOR THE LC Note: Top LCs with many universities within the city can cho ose to have an LCVP Expansions (also if the LC has more than 1 expansion) Every university expansion needs to have a HIGH goa l in oGCDP for fast growth as this expansion is focusing only on one programme! If expansions bring a large % of oGCDP result, LC can als o focus more on one of the GIP programmes (in case of top LC)
- 12. 2. If the expansion is LC driven -Focused learning for team leaders and members TOPIC CONTENT OBJECTIVES TARGET PRODUCT KNOWLEDGE Relevance of the product in the society What is a product and product life cycle Know the elements of products (price, brand, quality, value, customer segments, etc.) and the different stages of products Understand the exchange process from Subscription until Completed Know how to use all the functions on myaiesec.net for exchange management to make the process fast and effective Members, Leaders, VPs EXCHANGE PROCESSES Exchange process flow and yearly timeline MyAIESEC.net management SUPPLY & DEMAND MANAGEMENT Supply and demand theory and necessity MyAIESEC.net management CUSTOMER EXPERIENCE MANAGEMENT Why, how and what of CEM? Co-delivery Infosystems management (e.g CustomerGauge) Data analysis and usage (plan) Understand the importance of customer experience management and know how to use the resources (data, partners) we have to create strategies for improvement
- 13. An expansion entity is a start up Entity, implement the right things with these to ensure they can be the right LCs/entities and achieve big results! • Implement TEAM MINIMUMS with every expansion entity • Start with IXP • Ensure the membership criteria is aligned to high results in oGCDP and doesn’t include exchange results in all areas or other non-exchange criteria! • University expansions should have only one programme focus!