Open access policies
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The document outlines open access repository policies, detailing types of policies such as content, submission, data re-use, preservation, and take-down policies. It emphasizes the repository's aim of improving the dissemination and visibility of scholarly works while ensuring compliance with copyright and accessibility standards. The repository supports various formats and types of content submitted by accredited researchers, with specific guidelines for submission and removal of items.
![Content policy intro
The [repository title] is an OA repository with a set of
services to capture, store, index, and provide access to
scholarship produced by [name of the institution]. The
repository, coordinated by [name of the university
department that coordinates the project] offers
worldwide access to a wide variety of works:
conference proceedings, monographs, book chapters,
peer-reviewed journals and articles, publicly funded
research, reports, theses and dissertations, working
papers and learning objects are some examples of the
scholarly output represented in the repository.](https://image.slidesharecdn.com/orpolicies-141222100427-conversion-gate02/85/Open-access-policies-5-320.jpg)
![Sample policy intro
(2)
Powered by [software which you use], the aim of the
repository is to improve dissemination and visibility of a
variety of scholarly materials throughout the academic
communities and general public and to provide a free
and persistent point of access. The Repository provides
a robust, statewide platform for saving, discovering and
sharing—free of charge—the instructional, research,
historic and creative materials produced by [name of
the institution].](https://image.slidesharecdn.com/orpolicies-141222100427-conversion-gate02/85/Open-access-policies-6-320.jpg)
Open access policies
- 1. Open access policies Iryna Kuchma Open Access Programme Manager www.eifl.net Attribution 3.0 Unported
- 2. Open access repository policies Institutional open access policies Attribution 4.0 International
- 4. Types of policies 1. Content policy (defining the type of content that will be stored in your repository) 2. Submission policy (defining the policy for getting content into the repository) 3. Data re-use policies (how the content in your repository can be used by others) 4. Preservation policy (how you define the preservation approach for your repository) 5. Take-down policy (to deal with disputes over items that have been submitted)
- 5. Content policy intro The [repository title] is an OA repository with a set of services to capture, store, index, and provide access to scholarship produced by [name of the institution]. The repository, coordinated by [name of the university department that coordinates the project] offers worldwide access to a wide variety of works: conference proceedings, monographs, book chapters, peer-reviewed journals and articles, publicly funded research, reports, theses and dissertations, working papers and learning objects are some examples of the scholarly output represented in the repository.
- 6. Sample policy intro (2) Powered by [software which you use], the aim of the repository is to improve dissemination and visibility of a variety of scholarly materials throughout the academic communities and general public and to provide a free and persistent point of access. The Repository provides a robust, statewide platform for saving, discovering and sharing—free of charge—the instructional, research, historic and creative materials produced by [name of the institution].
- 7. 1. Content Policy Deposited items may include: working drafts; submitted versions (as sent to journals for peer-review); accepted versions (author's final peer-reviewed drafts); published versions (publisher-created files) Items are individually tagged with: their version type and date; their peer-review status; their publication status.
- 9. 2. Submission policy 1. Items may only be deposited by accredited researchers based at any participating university, college or research organization, or their delegated agents. 2. Authors may only submit their own work for archiving. 3. Submitted items are not vetted by the administrator.
- 10. 2. Submission policy (2) 4. The validity and authenticity of the content of submissions is not checked. 5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
- 11. 2. Submission policy (3) 6. Any copyright violations are entirely the responsibility of the authors/depositors. 7. If the repository receives proof of copyright violation, the relevant item will be removed immediately.
- 12. 3. Data re-use policies (metadata policy and data policy) This repository is not the publisher; it is merely the online archive.
- 15. 4. Preservation policy 1. Items will be retained indefinitely. 2. Repository will try to ensure continued readability and accessibility. It may not be possible to guarantee the readability of some unusual file formats. 3. Repository regularly backs up its files according to current best practice.
- 16. 5. Take-down policy 1. Items may be removed at the request of the author/copyright holder. 2. Acceptable reasons for withdrawal: Journal publishers' rules Proven copyright violation or plagiarism Legal requirements and proven violations National Security Falsified research
- 17. 5. Take-down policy (2) 3. Withdrawn items are not deleted per se, but are removed from public view. 4. Withdrawn items' identifiers/URLs are retained indefinitely. 5. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories. 6. In the event of repository being closed down, the database will be transferred to another appropriate archive.
- 18. Reference Repository Support Project: Policies & legal issues: http://bit.ly/H74zAq
- 20. Deposit what? The final version of the author's peer- reviewed manuscript Data A citation and link to the published edition
- 21. Deposit what? (2) Allow the deposit of unrefereed preprints, previous journal articles, conference presentations, book manuscripts, the journals edited or published on campus, open courseware, administrative records, digitization projects from the library, theses & dissertations
- 22. Scope of policy For simplicity & enforceability, follow the example of most funding agencies: apply your OA policy to research you fund "in whole or in part"
- 23. What exceptions? Private notes, records not intended for publication, classified research Patentable discoveries Royalty-producing books
- 24. Good practices When universities need to see a list of a faculty member's recent journal publications (e.g. for promotion, tenure, or post-tenure review), they should either draw up the list from the institutional repository or request the list in digital form with live links to OA copies in the institutional repository
- 26. References (2) ROARmap: http://roarmap.eprints.org/ Ten years on from the Budapest OA Initiative: setting the default to open: http://bit.ly/Q2ucDE Peter Suber: OA policy options for funding agencies and universities: http://bit.ly/1Tp1KV Good practices for university OA policies by Stuart Shieber & Peter Suber: bit.ly/goodoa Policy Guidelines for the Development and Promotion of OA by Alma Swan comissioned by UNESCO: http://bit.ly/HnibYc