PPT IT APLICATION.pptx Final.pptxbbbbbbbb

Presented to:
DR.Saif UR Rehman
4G Tablet Project

Bilal Rathore
Sonia Kanwal
Samina Nawaz
Eaman Mansha
Presenting the Project Overview & Breakdown Structure
&Presenting the Activities of all Phases &Critical Path,
Resource Allocation, Budget & Cost Management
TO P I C
Risk Management (risk identify,
probability,impact, mitigation)
TO P I C
probability,impact, mitigation)
TO P I C
Presenting the Collaboration & Communication,
Performance Metric& Reporting
TO P I C
Group Members
Ayman Ijaz
TO P I C
probability,impact, mitigation) and Matrix

Table of Content
 Project Overview
 Project Structure and Scope
 Scheduling and Timeline
 Resource Allocation
 Budget and Cost Management
 Risk Analysis and Mitigation
 Collaboration and Communication
 Performance Metrics and Reporting
 Conclusion
 Q&A

Project Overview
We are going to launch a new and improvised smart tablet which will operate
using 4G technology this product launch will help us improving connectivity,
enhancing digital access and fostering economic development. This product
launch is based on the increasing demand for high speed internet access and
digital devices in the region.

Project Structure and Scope
Phases: Idea Screen, Second Screen, Go to Development, Go to Testing, Go to Launch.
Project I.D: PROJ00414
Project Name: 4G Tablet Project
Work Breakdown Structure

Project Structure and Scope:
 Stages: Scoping Stage, Business Case Stage, Development Stage, Testing & Validation Stage and
Launch Stage.
 Deliverables: Extremely high voice quality, software development, training manuals, easy & high
speed of 14Mbps internet access, social networks, streaming media, video calling and digital
devices in region.
 Scope: Develop a new 4G tablet from concept to market launch by covering all aspects;
1. Ideation; scope new product idea
2. Business Case; analyze new product and define business case
3. Design; design new product and develop new product
4. Testing; test new product
5. To commercialization; commercialize new product and evaluate new product

Scheduling and Timeline (Part 1):
 Timeline Overview: Project initiation to completion spans from Feb 1, 2011, to Sep 16, 2011.
 Milestones:
 PROD00414.1: Scoping Stage
 PROD00414.2: Business Case Stage
 PROD00414.3: Development Stage
 PROD00414.4: Testing & Validation Stage
 PROD00414.5: Launch Stage

Scheduling and Timeline (Part 2):
 Gantt Chart: Project duration; Feb 1 2011, to Sep 16 2011
 Visualized represntation of the schedule
 Key activities and milestones marked

Scoping Stage (1):
The primary goal is to evaluate the feasibility, market potential, and strategic fit of the idea and also
this stage sets each of these work types involves gathering and analyzing data, creating reports, and
making informed recommendations about whether to proceed with the 4G tablet idea.
 Scope new product idea: Starts at 01-Feb-11, to Finish 08-Feb-11
 Status: 100% Complete
 Key Activities:

Business Case Stage (2):
A business case tells us why it's a good idea to start a project, like making a 4G tablet. It looks at the
good things (benefits), the bad things (costs), and the things that might go wrong (risks), and explains
why making the tablet is the best choice.This activity starts at 08-Feb-11, to 1- Mar-11.
 Analyze new product: Start 08-Feb-11, Finish 24-Feb-11
 Define business case: Start 21-Feb-11, Finish 01-Mar-11
 Key Activities:

Development Stage (3):
During the development stage of a 4G tablet,these are essential tasks involved in designing hardware,
developing software and conducting quality assurance to ensure functionality. This activity Starts at 01-
Mar-11, Finish 28-Apr-11.
 Design new product: Start 01-Mar-11, Finish 22-Mar-11
 Develop new product: Start 1-Mar-11, Finish 28-Apr-11
 Key Activities:

Testing and Validation Stage (4):
In the testing and validation stage of a 4G tablet project, we are focused on essential tasks that ensures
its performance, compatibility, reliability, securit and user experience. These efforts are vital for delivering
a top-notch product that aligns with user expectations and industry benchmarks, they starts at 27-Apr-11,
Finish 03-Jun-11. Activity not completed for some reasons.
 Test new product: Start 27-Apr-11, Finish 03-Jun-11
 Status: Only 14.84% Complete
 Key Activities:

Launch Stage (5):
During the launch phase of a 4G tablet project, we are focusing cohesive strategies across marketing,
distribution, sales, support, and feedback are imperative for elevating tablets presence, sales, satisfaction,
they starts 02-Jun-11, to Finish 16-Sep-11.This Activity not complete because they can be starting after
developing stage.
 Commercialize new product: Start 02-Jun-11, Finish 29-Jul-11
 Evaluate new product: Start 28- Jul-11, Finish 16-Sep-11
 Key Activities:

Critical Path:
 Identification of activities with zero total float affecting the project timeline because third
and forth activity not complete for some reasons.

Resource Allocation (Part 1)
 Resource Management:
 Allocation of team members and equipment
 Ensuring availability for critical tasks
 Planning Approach:
 Identify required skill sets
 Allocate resources based on project phases
 Adjust resource allocation as project progresses

Resource Allocation (Part 2)
 Resource Assignments:
 Resource loading charts
 Resource calendars and levelling

Budget and Cost Management (Part 1):
 Initial Budget: Comprehensive budget covering all project phases
 Initial Budget: $1,000,000
 Categories: Development, Testing, Marketing, Contingencies
 Cost Management Strategy: Regular budget reviews, cost tracking, and variance analysis

Budget and Cost Management (Part 2):
 Cost Tracking: Comprehensive budget covering all project phases
 Budgeted Total vs. Actual Total
 Remaining Budget Analysis

Risk Summay:
Project ID: PROD00414 Opportunities: 3 Active Risks: 2
Total Risks: 25 Proposed Risks: 20 Rejected
(Closed): 1
Threats: 22 Open Risks: 1 Managed
(Closed): 1

S#
N
O
Risk Identify Risk
Category
Probabilit
y
Rating
Impact
Rating
R=P*I Risk Mitigation Strategy
1 Scope Creep: Expansion of
project scope beyond initial
plans
Planning High
(4)
2
3
4
Battery Life Degradation:
Decline in batteryperformance
over time
Security Vulnerabilities:
Being at risk of security
threats and breaches
Compatibility Problems With
Apps: Incompatibility with
existing or future applications.
Technical
Security
Software
V.High
(5)
V.High
(5)
Medium
(3)
Medium
( 3)
High
(4)
V.High
(5)
Medium
(3)
H
(12)
E
(20)
E
(25)
M
(9)
Implement strict change
control processes, regular
scope reviews, and
stakeholder alignment.
Use high-quality batteries,
optimize power management
software, provide clear usage
guidelines
Regular security updates,
robust encryption, security
testing, user education.
Make sure to follow industry
standards and provide
thorough development and
testing tools for app

S#
N
O
Risk Identify Risk
Category
Probabilit
y
Rating
Impact
Rating
5 Data Privacy Concerns:
Potential for user data to be
improperly accessed or
misused
Security High
(4)
6
7
8
Software Bugs and Glitches:
Errors in the software that can
affect functionality.
Hardware Malfunctions:
Physical failures in the device's
components.
Manufacturer Warranty
Limitations: Warranty
Software
Hardware
Customer
Support
High
(4)
Medium
( 3)
Low
( 2)
V.
High
(5)
High
(4)
High
(4)
Medium
E
(20)
H
(16)
H
(12)
L
( 6)
Put in place strong privacy
policies, use data encryption,
and make sure to follow all
relevant regulations.
optimize power Do thorough
testing, have a strong QA
process, and regularly
provide updates and bug
fixes.
Use high-quality
components, conduct
extensive testing, and
provide a strong warranty
program.
Clearly communicate
warranty terms and consider

S#
N
O
Risk Identify Risk
Category
Probabilit
y
Rating
Impact
Rating
9 Screen Durability: The screen
is easily scratched, cracked, or
damaged.
Hardware Medium
( 3)
10
11
12
Update Frequency and
Support: Insufficient or
irregular software updates
and support.
Storage Limitations: Not
enough storage space for
what users need.
Network Signal Strength:
Weak or unreliable network
Customer
Support
Hardware
Connectiv
ity
High
(4)
Medium
(3)
Medium
(3)
High
(4)
Medium
( 3)
Medium
(3)
Medium
(3)
H
(12)
H
(12)
M
(9)
M
(9)
Use strong materials, give
protective accessories, and
offer repair or replacement
services.
Establish a regular update
schedule and ensure long-
term support for the device.
Provide models with different
storage sizes and options to
add more storage later.
Make antennas better, add
things to make signals
stronger, and work with

S#
N
O
Risk Identify Risk
Category
Probabilit
y
Rating
Impact
Rating
13 RAM Management Issues:
Inefficient use of RAM
affecting performance.
Software High
(4)
14
15
16
Processor Speed Concerns:
Processor unable to handle
high workloads efficiently.
Bluetooth Connectivity
Problems:Issues with
Bluetooth connections.
Camera Performance: Poor
quality images or video from
the camera
Hardware
Connectiv
ity
Hardware
Medium
(3)
Medium
( 3)
Medium
(3)
Medium
( 3)
Medium
(3)
Low
( 2)
Medium
H
(12)
M
(9)
L
( 6)
M
(9)
Optimize software for
efficient RAM usage and
provide sufficient RAM in the
hardware design.
Use high-performance
processors and optimize
software for efficiency.
Ensure compliance with
Bluetooth standards and
conduct extensive testing for
compatibility.
Use high-quality camera
components and optimize

S#
N
O
Risk Identify Risk
Category
Probabilit
y
Rating
Impact
Rating
17 GPS Accuracy: Inaccurate
location tracking.
Connectiv
ity
Medium
(3)
18
19
20
Potential for Screen Burn-In:
Pictures and icons staying on
the screen all the time.
Risk of Damaging Ports:
Physical damage to device
ports.
System Software Stability:
Software not working right,
causing crashes or acting
Hardware
Hardware
Software
Low
(2)
Medium
(3)
High
(4)
Medium
(3)
Low
(2)
Medium
(3)
High
(4)
M
(9)
L
(4)
M
(9)
H
(16)
Use advanced GPS
technology and ensure good
software integration.
Use screen-saving
technologies and educate
users on proper usage
practices..
Use strong materials for
ports and give clear
instructions on how to use
them.
Testing a lot, updating often,
and using good ways to make

S#
N
O
Risk Identify Risk
Category
Probabilit
y
Rating
Impact
Rating
21 Reputational Risk: Damage
to the company’s reputation.
Business High
(4)
22
23
24
25
Market: Changes in market
conditions affecting demand.
Longevity:The long-term
usability and relevance of the
device.
Audio Jack Reliability: This
risk is about the 4G tablet
slowing down, making it hard
to use. It can happen because
of weak processing power.
Business
Business
Technical
Medium
(3)
High
(4)
Low
(2)
Medium
High
(4)
Medium
(3)
High
(4)
Medium
(3)
H
(16)
M
(9)
H
(16)
L
(6)
M
Maintain high product
quality, provide excellent
customer service, and
manage public relations
effectively.
Conduct thorough market
research, diversify the
product portfolio, and be
adaptable to market changes.
Ensure ongoing support,
provide updates, and design
for durability.
Use quality materials and
strong design, test
thoroughly, educate users,

Risk Matrix
Probability
Impact
Probable
Possible
Unlikely
Rare
Very Low Low Medium High Very High
1
2
3
Highly
Probable
Highly
Probable
4
5
2 3 4 5
4
6
8
10
6
9
12
15
8
1 2
16
20
10
15
20
25
Extrem
e
High
Mediu
m
Low

Collaboration and Communication:
 Stakeholder Engagement:
 Identifying stakeholders
 Tailoring communication strategies
 Communication Plan:
 Regular updates via email, meetings, and reports
 Use of collaboration tools (Slack, Teams)
 Shared documentation platforms (Google Drive, SharePoint)
 Communication Tools:
 Primavera P6 for scheduling updates
 Microsoft Teams, Slack for real-time communication
 Regular status meetings and reports

 Key Metrics:
 Schedule Performance Index (SPI)
 Cost Performance Index (CPI)
 Earned Value (EV), Planned Value (PV), Actual Cost (AC)
 Use of collaboration tools (Slack, Teams)

 Progress Tracking:
 Activity completion percentage
 Milestone achievements
 Critical path analysis
Performance Metrics and Reporting (1):

 Reporting Mechanisms:
 Gantt Charts, Dashboards
 Regular and ad-hoc reports
 Stakeholder updates
Performance Metrics and Reporting (2):

Conclusion:
In conclusion, the delays in the 4G Tablet Project (PROD00414) are mainly due to several issues:
waiting on earlier tasks, not enough resources, technical problems, changes in project scope, and
poor project management. Important milestones like Gate 2 - Second Screen and activities in the
Testing and Validation stage are significantly behind schedule. To fix these delays, the project team
needs to:
1. Review and adjust the project plan.
2. Ensure enough resources are allocated.
3. Improve monitoring and control measures.
4. Address potential risks.
By doing these things, the project team can work towards finishing the project on time and
successfully launching the 4G Tablet.

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