Presentation Strategies.KY
- 1. Presentation Strategies and Soft Skills By: Kaushal Yadav, Assistant Professor- Languages Jahangirabad Institute of Technology, Bababanki
- 2. Introduction to Presentation • In addition to written communication, oral communication is strong enough to convince the target audience. In written communication, it is upto the reader how (s)he perceives the information whereas in oral presentations the speaker gets the chance to express his point of view better and more clearly. He has opportunity to mould his talk as per the need of time, place and audience. Kaushal Yadav, Assistant Professor, JIT, Barabanki
- 3. Defining Purpose of Presentations • We work for a cause, for a purpose. Presentations are also made with the specific purposes and their content and style is determined to serve the purpose of the presentations. They are broadly: • To inform • To persuade • To entertain • To motivate Kaushal Yadav, Assistant Professor, JIT, Barabanki
- 4. Audience and Locale • While speaking to a stranger, we are afraid of discussing the issues that may hurt his feelings. Similarly, while giving a presentation we need to understand our audience. • We should have some knowledge of the number, gender, interests, background, religion, geographical alliance and so on before starting our talk. This in technical communication terms is called audience scan. Kaushal Yadav, Assistant Professor, JIT, Barabanki
- 5. Tips for Oral Presentation • Try to connect to your audience, let them feel at home and at ease with you • Introduce the theme of your presentation • Analyze the audience- general or specified • Divide your speech in parts and in a sequence • Be clear and precise, avoid ambiguity • Ensure voice modulation, avoid monotony • Look presentable but do not be flamboyant Kaushal Yadav, Assistant Professor, JIT, Barabanki
- 6. Types of Presentation • The presentations on the basis of their purpose are divided into following types: • Informative • Instructional • Persuasive • Arousing • Decision-making Kaushal Yadav, Assistant Professor, JIT, Barabanki
- 7. Process of Presentation • Planning, organizing and delivery are the basic three components of the process of presentation. It includes the following steps: • Deciding the objective • Manner and mode of presentation • Preparation of script • Rehearsal • Presentation Kaushal Yadav, Assistant Professor, JIT, Barabanki
- 8. Tools for Presentation Delivery • Simply conveying a message is not enough for making a presentation successful, the speaker needs to leave a long-lasting impression on the audience. The following tools may help: • Confident, sincere and unbiased personality • Analysis of the audience (primary and during) • Appearance and physical actions, gestures • Use of voice- binding with pitch modulation Kaushal Yadav, Assistant Professor, JIT, Barabanki
- 9. Audio-Visual Aids • Listening involves only one sense organ for receiving the information. Whereas with audio-visual means we communicate more effectively as it leaves impression on the eyes as well as on ears. • Maps, charts, slides, pictures, videos, OHP and black board are some of the examples of visual aids. It leaves long-lasting effect on the minds of audience. Kaushal Yadav, Assistant Professor, JIT, Barabanki
- 10. Nuances of Delivery • ‘How one speaks is more important than what he speaks.’ Manner of delivery may prove more powerful than the content delivered. • Speaker should be ready with manuscript, notes and also be ready to face impromptu questions from the audiences’ side • He should be patient, calm, full of positivity, ready for unexpected situation/questions, etc. Kaushal Yadav, Assistant Professor, JIT, Barabanki
- 11. Body Language (Kinesics) • It is said that non-verbal communication is sometimes more effective than the verbal communication. Actually non-verbal communication cannot be separated from verbal communication. For example faces, eyes, eye-contact, gestures, body-shapes and postures and appearances communicate in addition to what words may mean/say. Kaushal Yadav, Assistant Professor, JIT, Barabanki
- 12. Setting Nuances of Voice Dynamics • Monotony is always boring in anything. People like change. To keep your audience connected with you and aware enough, you need to adopt certain strategies. Voice modulation, inflections is one of them. • Keeping pronunciations clear and avoiding ambiguity and being careful with minimal pairs may help the speaker to communicate more effectively. Kaushal Yadav, Assistant Professor, JIT, Barabanki
- 13. Time Dimension • Punctuality is life of every action. It is said, “Justice delayed is justice denied.” • For making a presentation successful, we the speaker needs to run with the clock. He needs to cover the topics/sections of discussion within the committed/pre-decided time limits. • Taking longer time than committed may result in loss of interest of the listeners. Kaushal Yadav, Assistant Professor, JIT, Barabanki