presentationskills-140414083855-phpapp01.ppt
- 1. How to make an Effective Presentation? 1 Ms. Christine M. Pascasio
- 2. What is a Presentation? • ” A structured, prepared and speech- based means of communicating information, or ideas to a group of interested people, in order to inform or persuade them.” 2
- 3. Why Presentation Skills Training? • To properly structure your presentation. • To overcome nervousness. • To develop powerful Body Language. • To deliver effective presentation. • To learn what not to do during presentation • To design and use visual aids effectively 3
- 5. Common cause of Ineffective Presentation • Failure to motivate the audience • Confusing structure • Execessive details • Poorly designed slides 5
- 6. Steps needed to make an Effective Presentation • For delivering an effective presentation we need to take the following steps: • 1. Planning • 2. Preparation • 3. Delivery 6
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- 8. Planning • What is the purpose of your presentation? • Who will be your audience? • What are you trying to achieve through this presentation? 8
- 9. Planning (cont) • Design your message • Organize your material • Design the look of your presentation • Create the slides. 9
- 10. Step -1: List your objectives • Why are you making this presentation? • What do you expect to accomplish? 10
- 11. Step -2: Focus on the audience • Who are they? • Focus on what your audience needs to know, NOT- what you know. • Consider audience’s level & interest • Decide what you want the audience to do, as a result of your presentation 11
- 12. Step -3: Determine the message • Tailor the points to the audience’s technical level: information needs and interest. • Modify the presentation for each new audience 12
- 13. Preparation • Fundamental rules for presentation are: 1. Subject of presentation: a) Decide your message in advance b) Have a strong conviction on what you want to talk. 13
- 14. Preparation • 2. Organize your points logically: a) What to say at the begining? b) What you deal in the middle? c) How to close? ( May be by summarizing entire presentation.) 14
- 15. Preparation 3. Rehearse in private: You need to practice delivery of presentation. Because, ’Practice makes a person perfect’. 15
- 16. Preparation • 4. Keep notes to a minimum: --If necessary, use Index Cards. -- Jot down the main points 16
- 18. 9 Ps of how to overcome Fear of Public Speaking ”Prior & Proper • Preparation • Prevents • Poor • Performance of the • Person • Putting on the • Presentation” 18
- 19. Don’t Be Afraid • Sometimes an audience may seem intimidating • But always remember they are also people like you. * Imagine that you are addressing your friends 19
- 20. Preparation Try to conquer nervousness: * Try to minimize your stage-fear. • Take deep breath and try to relax. • If required, drink little water. 20
- 21. Preparation • Concentrate on topic & not the audience. • Remember-” Winners continue, losers stop.” 21
- 22. Organizing your Delivery- General Tips • Announce your topic clearly • Give an outline of your presentation in your introduction • State your objective upfront 22
- 23. The Delivery • The Eyes • The Voice • Expression • The Body 23
- 24. Organizing your Delivery- The Opener ”Tell them what you are going to tell them” - Set the tone - Capture your audience’s attention - Build rapport - Tailor your opener to your audience 24
- 25. The Opener 1. Introduction: • a) Start with a bang to get attention. Start with an ice-breaker such as a story, joke or a quotation. 25
- 26. The Opener • Be warm and friendly • Provide facts & figures • Throw out a question 26
- 27. Organizing The Delivery (Middle) • ”Say it” - Organize the presentation around main aspects of the subject. 27
- 28. Body of Presentation • 1. Cover the subject in logical order • 2. Repeat important points • 3. Use visuals wherever possible • 4. The voice should not be too fast, too high or too slow. 28
- 29. Body Language during presentation * SMILE • Make Eye-Contact • Do not lock your arms • Knees unlocked, head up, • Move • Connect with the audience • Breathe & Relax 29
- 30. Organizing- The Close ”Tell them what you have told them” - Reiterate the theme - Summarize message - Repeat key points - Ask for action - End on a positive note 30
- 31. Time yourself for Maximum Impact 31 Oops! I don’t have much time left!
- 32. The Three Presentation Essentials • 1.Use Visual Aids, wherever you can • 2. Rehearse, Rehearse, & Rehearse ”If you fail to prepare, you are prepared to fail” • Rehearse against clock • 3. Memorize your script 32
- 33. Designing Effective Power Point Presentation 33 • Big Progressive Consistent Simple Clear Summary
- 34. Design the ”Look” of your Presentation * Follow the ’KISS’ rule – Keep it Short and Simple • Use short words and short phrases • The 6 x 7 rules: - Not more than 7 words per line - no more than 6 lines per slide 34
- 35. Why Visuals? • Visuals are powerful tools because they: - increase understanding - Save time - Enhance attention - Help control nervousness 35
- 36. Make it clear • Size implies importance 36
- 37. Keep it Simple (picture) Art work may distract your audience 37
- 38. Make it Big (How to estimate) • Look at it from 2 meters away 38 2 m
- 39. Tips & Techniques for Effective Presentation • Maintain good eye contact • Vary your speaking volume • Use pauses • Do not read your presentation • Don’t stand between the audience and the slides • Use stories, questions, clips, examples etc 39
- 40. Tips & Techniques for delivery • Do not put both hands in your pockets for long time • Speak to the audience. Not to the visuals • Speak clearly and loudly enough • Circulate around the room as you speak • Discuss your objectives at the begining of the presentation 40
- 41. Tips on Visual Aids • Are the Visual Aids easy to read and easy to understand? • Can they be easily seen from all areas of the room? 41
- 42. Some Final Words • Communication is the key • Text to support the communication • Pictures to simplify complex concepts • Visuals to support, not to distract 42
- 43. Signs to detect that Audience is not Listening • Start to look down • Touch or rub the face, hand or hair • Yawn • Fidget • Sigh heavily • Whiisper • Tap their feet 43
- 44. 44 “Make sure you have finished speaking before your audience has finished listening.” -Dorothy Sarnoff
- 45. 45 QUESTIONS
- 46. 46 Thank You