Project management week 3 for students
- 1. PROJECT MANAGEMENT Schedules Week 3 Propedeuse ICM 2011-2012 School of Communication & Media - INHOLLAND
- 2. Why do projects require a time schedule ? to organise activities http://www.west8.nl/projects/rotterdam_centraal_station/ http://www.rotterdam.nl/rotterdamcentraal - to determine the duration and staffing costs of the project to monitor progress to make adjustments along the way http://www.youtube.com/watch?v=Q4SD2m4NOVg
- 3. How do you decide which activities are required for your project? (Grit, p 81): Consider - come up with as many ideas as possible, always thinking of the end product Research - literature and other previous projects Consult - ask other project members, experienced project managers and/or the client Create a Work Breakdown Structure -containing a schematic overview of project activities
- 4. Name 3 professional planning techniques A. Gantt or Bar Chart B. Network Plan/Diagram C. Script
- 7. The Gantt Chart includes Google A short description of phases and/or activities (left column) (Names of personnel responsible for activities) (second column from the left) General project information (top) Time scale (day, week, month, hour, etc.) (below general information) Time bars and milestones (main area)
- 8. Gantt Chart terms: Time Bar estimated time of activity horizontal bars Milestones - important moments, deadlines or products circles, triangles or diamonds The Critical Path these activities must be completed by their deadline or the project deadline will be in jeopardy. Critical path method - Wikipedia, the free encyclopedia vertical dotted line between bars and milestones
- 9. Gantt Chart terms: Dependant Activity: - can only be carried out after another activity is completed Critical Activity: - an activity whose duration affects the duration of the entire project (no slack time) Position Line: - shows a snap shot of the progress (i.e. today) ASAP ALAP (e.g. spending money)
- 10. B. Network Planning Use a circle for: starting and finishing point Rectangles indicate: -milestones Arrows show: -dependencies and activities (duration is shown above the arrow) Seen easily: dependancy between activities Not clear: duration of activities
- 11. Step-By-Step Plan for drawing a Network Diagram (Grit) Step 1: Start from the table of activites Step 2: Draw a rectangle for every activity Step 3: Starting from the circle, draw an arrow to each of the activities Step 4: Draw rectangles for all other milestones and connect them to the preceding activity with an arrow
- 12. Step-By-Step Plan for drawing a Network Diagram (Grit) Step 5: Indicate the code (A, B, etc.) in all circles and rectangles Step 6: Indicate the duration of the activity above the arrows (7 days, 1 month, etc.) Step 7: Determine The Critical Path by checking the duration of each paths. The longest path = The Critical Path
- 13. Step-By-Step Plan to derive a Bar Chart from a Network Diagram (Grit) Step 1: Draw a horizontal time scale (slightly longer than actual duration Step 2: Draw “strips’’ or bars for each activity along The Critical Path longer duration = longer strip The Critical Path = darker strips = top left to bottom right Step 3: Add bars for the other activities, including dependent activities Step 4: Indicate “slack’’ with dotted lines Step 5: Indicate dependencies with vertical lines
- 14. Step-By-Step Plan for a Bar Chart (Verhaar) Step 1: Determine the start and end date Step 2: Divide into phases Step 3: Find logical groupings of tasks Step 4: Construct a preliminary overview of activities
- 15. What are the phases of a project? Verhaar (events): Grit (general): Initiative Phase Concept Preparation Phase Definition Development Phase Design (Production Phase) Preparation Performance Phase Execution Evaluation Phase Aftercare
- 16. Step-By-Step Plan for a Bar Chart (Verhaar) Step 5: Put an overview of activities in the plan (general, detailed, or a mix) Step 6: Determine who will do what Step 7: Determine the calendar scale Step 8: Estimate time frame of each activity Step 9: Mark milestones & deadlines
- 17. Step-By-Step Plan for a Bar Chart (Verhaar) Step 10: Introduce relationships and determine…. The Critical Path Step 11: Close the planning Step 12: Make the plan definite Step 13: Establish progress control
- 18. C. Script Use when: - activities become concrete - exact precision is required often part of the production or performance phase of a project
- 19. Read : Verhaar, Chapters 2,3,4, (10 & 11 recommended) Grit, Chapters 2,3 Write 2 questions with answers from each chapter, due week 5 Project group 1: Verhaar, Chapter 1,2, Grit, Chapter 10, 11, 12 Project group 2: Verhaar, Chapter 3,4, 6 Grit, Chapter 8, 9 Project group 3: Verhaar, Chapter 7, 8, 9 Grit, Chapter 6, 7 Project group 4: Verhaar, Chapter 11, 12, 13 Grit, Chapter 4,5 For next week:
- 20. Read : Verhaar, Chapters 2,3,4, (10 & 11 recommended) Grit, Chapters 2,3 Write 2 questions with answers from each chapter, due week 5 Project group 1: Verhaar, Chapter 1, 2 Grit, Chapter 10, 11, 12 Project group 2: Verhaar, Chapter 3, 4, Grit, Chapter 7, 8, 9 Project group 4: Verhaar, Chapter 6, 7, 8 Grit, Chapter 5, 6 For next week (IMEMB):
- 21. Read : Verhaar, Chapters 2,3,4, (10 & 11 recommended) Grit, Chapters 2,3 Write 2 questions with answers from each chapter, due week 5 Project group 5: Verhaar, Chapter 10, 11 Grit, Chapter 3, 4, Project group 6: Verhaar, Chapter 12, 13 Grit, Chapter 1, 2 For next week: