Q3 functional report
- 1. Functional Quarterly Report Content: Comm, ER, Expansions, Fin, OD, PR
- 2. ER Quarter Report Q3 2013
- 3. ER – General Direction • Quality management • Career Days innovations • New products creation • $$$
- 4. Q3 – Results Overall Plan Realizacja % Realizacji Przychody przed redystrybucją 84.05% Przychody po redystrybucji 78.88% % Windykacji 12.13 66.05% % Windykacji 13.14 100.00%
- 5. Q3 – Results Overall Plan przed red. Plan po red. Realizacja Realizacja po red. % Realizacji Dni Kariery 74.51% Dni Kariery Parnter 101.17% Youth to Business Forum 130.00% Program Ambasador 97.18% Company Day 128.88% Inne +EuroXPro + OGX 46.10%
- 6. Overall Factors (positive or negative factors that influenced the performance) • NET structure • AI sales timeline: EuroXPro & Y2B • Lack of understanding of role of national partners among LCs!
- 7. External Relations in Q 2013 Key Achievements: • BoP • BoP Career Days • AIESEC week delivery standards (Quality Management work) • Creation & sales of OGX products • Y2B sales Key Non-Achievements • Career Days new logging system implementation before October edition • EuroXpro sales • Ambassadors recruitment
- 8. External Relations in Q3 2013 Key strategies for next Q: • Career Days Autumn realization • External Summit • Global Talents Business Conference • Ambasador Standarization • BA on WinCo • XPRO & Y2B sales • Debt collection (at least 85%) Key challenges for next Q: • Human resources
- 9. Expansions Quarter Report Q3 2013 (to be uploaded)
- 10. Finance Quarter Report Q3 2013
- 11. Finance – General Direction 1. Moving forward every day with External Audit case 2. Preparation for Financial Model project 3. Finished most of the cases from previous term 4. Moving area forward in terms of understanding in our organisation
- 12. Quarterly Priorities Achievement Mateo Financial Statment 12/13 JD MCP :D in progress Audit of Financial Statment 11/12 JD MCP :D not done Star?ng Audit of Financial Statement 12/13 JD MCP :D not done Mateo Financial Statment 12/13 of Ltd. JD 100% Crea?on of WG Financial Model SI Iza & Hala -‐ support 50% Hiring Company to do prepera?on of Financial Statment 12/13 for Ass'n JD 100% Mateo Audit of Financial Statement 12/13 of Ltd. JD started Func?onal Mee?ng JD Done Analysis for Financial Model SI not done
- 13. Overall Factors Positive • Focus on External Audit on MC level • Help from professional companies regarding this matter
- 14. Overall Factors Negative • Lack of clear current state after beggining of the term • A lot of cases from previous term
- 15. Finance in Q3 2013 Key Achievements: • We have clear process of regaining external audit and it is going according to the plan • 2 phisicall meeting with commission • MC-LC and dev fund done • MC team is registered in KRS Key Non-Achievements • Financial Model Working Group didn’t started • Audit of Ltd is not finished
- 16. Finance in Q4 2013 Key strategies for next quarter: • Finishing external audit for Ltd and Ass’n • Financial Model Working group 2 phisicall meetings and creation of redistribution model Key challenges for next quarter: • External audit • WG managment and number of applications
- 17. Finance in October 2013 Key strategies for next quarter: • Finishing external audit for Ltd • Financial Model Working group phisicall meeting • Financial Statement 12/13 ready for audit Key challenges for next quarter: • Not having a clue what can happen regarding external audit • WG managment and number of applications
- 18. OD Quarter Report Q3 2013
- 19. Q3 key achievements & non-achievements Driving organiza?onal EFFECTIVENESS Area based LC coaching implementa?on LC planning redefini?on Incien?ve system flexibility and automa?za?on LCs MoS achievement progress management Processes and structures op?miza?on (BOA) Business Intelligence capitaliza?on Increasing ELD REACH Expansion in the city that LC exists (SU) Expansion outside the city that LC exists (SU) Ensuring SUSTAINABILITY and HEALTH of organiza?on Term shi[ management Data collec?on system upgrade IGs/LCs transforma?on En??es types diversifica?on Development fund redefini?on ‚Begginers’ health development ‚Pioniers’ long-‐term plan recommenda?ons Ensuring COHERENCY of organiza?onal direc?on at all levels Educa?onal pla^orms development Conference cycle redefini?on LCPs management I K R
- 20. Q4 OD focus projects Driving organiza?onal EFFECTIVENESS Area based LC coaching implementa?on LC planning redefini?on Incien?ve system flexibility and automa?za?on LCs MoS achievement progress management Processes and structures op?miza?on (BOA) Business Intelligence capitaliza?on Increasing ELD REACH Expansion in the city that LC exists (SU) Expansion outside the city that LC exists (SU) Ensuring SUSTAINABILITY and HEALTH of organiza?on Term shi[ management Data collec?on system upgrade IGs/LCs transforma?on En??es types diversifica?on Development fund redefini?on ‚Begginers’ health development ‚Pioniers’ long-‐term plan recommenda?ons Ensuring COHERENCY of organiza?onal direc?on at all levels Educa?onal pla^orms development Conference cycle redefini?on LCPs management I K R
- 21. OD in Q3 - Rubi Key Achievements: Key Non-Achievements • SONA timeline• Coaching Strategy creation & follow-up • GCD framework & delivery. • All coaching visits done and all information updated. • New SONA parameters. • SumCo • Good relation with the LCPs.
- 22. Priorities for October: • SONA: functional in the system, material creation, releasment, education, information gathering, analysis and general follow-up. Priorities for Q4: • SONA • Monthly meetings with my coachees. • Educational platforms development OD in upcoming time - Rubi
- 23. PR Quarter Report Q3 2013
- 24. Quarterly Priorities Achievement Youth to Business – prepared and planned NVA – planned and prepared – depending on Barree LC coaching – first round done Media plan – not done Government coopera?on for ELD – not done
- 25. Overall Factors Positive I have some people to work with J
- 26. Overall Factors Negative • a lot of diverse things in my JD • I am only one and cannot focus on everything • Couldn’t cooperate with VP COMM and the things that were supposed to be done
- 27. PR in Q3 2013 Key Achievements: • Y2B – planned and prepared • NVA – planned – when we will have things figured out with BVC we can star • LC Coaching J Key Non-Achievements • Media Plan • Govt Cooperation
- 28. PR in Q4 2013 Key strategies for next quarter: Youth to Business Forum Delivery Deal with NVA situation Get on board the govt (Ministerstwo Pracy i Polityki Społecznej; Ministerstwo Nauki i Szkolnictwa Wyższego) External Summit EuroXPro Special Events MEDIA PLAN!!! Key challenges for next quarter:
- 29. PR in October 2013 Youth to Business -‐ contac?ng VIPs, sales, prepara?on EuroXPro special events prepara?on Communica?on Frame for LCs -‐ How we should communicate AIESEC
- 30. Comm Quarter Report Q3 2013 (report of former MCVP Communications)
- 31. Comm – General Direction • Coherency in our communication • Boosting synergy between ELDs and Comm • Working on convertion rate and increasement of our virtual reach
- 32. Quaterly Priorities Achievement • @UNI, TMP, GC, GT campaign creation: @UNI:100%, TMP 70%, GC- using materials we have, GT- done (oGIP- NST GT moved under oGIP) TM NST moved under TM • Coperating with commision and preparing them for hottest season- done • Online channels: social media, website, other tools: undone
- 33. Q3 – Results Overall • TMP- not conducted in Q3 • GC- 160 app convertion rate: 18.13 • GT- Jun-Aug 264 • @UNI- summer edition: 416 • @PLAD: 1.07: 3424 07.10 3590 growth: 166 • @UNI: 1.07 4623 07.10 4860 growth: 237 • GC: 1.07 3140 07.10 3439 growth: 299
- 34. Overall Factors (positive or negative factors that influenced the performance) • N: Weak takeover- learning by doing and discovering and defining priorities on a way • N: operational work coaused by lack of human resources • N: management skills of MC VP Comm and morivational crisis • P: good pipeline of previous term
- 35. Communications in Q3 2013 Key Achievements: • ELD summit conference management • @UNI campaign creation • TMP materials • CEEDer from Brasil • Commission building- creating proactive and coopearting attitude • New website implementation Key Non-Achievements • IT TMP materials • Virtual channels management and innovation • Not delivering priorities of area, which have been set • Lack of MC VP Comm as result
- 36. Communications in Q4 2013 Key strategies for next month: • Innovation in online marketing: alumni to contact: …. • TMP campaign tracking • GC, GT offpeaks recruitment Key challenges for next month: • Knowledge and infromation transfer from exMC VP Comm • Manacing communication channels, while having 4 different promotion at the same time • Making Comm work more strategic