Sage ERP, CRM and CRE Document Scanning and Capture
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The document discusses the inefficiencies and costs associated with paper-based processes in organizations, highlighting that companies can spend significant amounts on filing, finding, and reproducing documents. It presents the need for document capture and automation solutions to improve efficiency, reduce errors, and integrate with corporate systems. The presentation advocates for standardization and validation to streamline document management and enhance overall productivity.
Sage ERP, CRM and CRE Document Scanning and Capture
- 1. Advanced Document Capture for The Affordable Paperless Office
- 2. Who is inFORM? • Founded 1994 • Document Automation Solutions • IBM iSeries and Open Platform • Forms, Workflow, Capture, Document Management
- 3. Agenda • Presentation overview of the “Paper” problem • Demonstration
- 5. The Costs of Paper •Companies spend $20 to file a document (Time, materials, copy, etc.) •$120 in labor to find a misfiled document •$220 to reproduce a lost document Association for Information and Image Management (AIIM)
- 6. Accounting = Paper •The analyst firm Gartner believes that, in the United States, about 75% to 80% of invoices are still paper-based. Source: Gartner, Accounts Payable Invoice Automation, Gartner RAS Core Research Note G00163833, December 2008
- 7. Payment Cycles •According to IOMA, 25% of all invoices are paid late •Increased cycle times with paper •Data entry errors can lead to added time to search and find invoices Institute of Management Administration
- 8. Shipping and Mail •Branch to HQ Shipping Costs •Regional offices send all their invoices to HQ for centralized processing •Even those that scan have image management issues •Time delay
- 9. Searching and Locating •Audits and legal issues can cost $$$ •Physical file searching is painful •Costs of finding, removing, copying and replacing files •Customer service issue
- 10. Archive and Storage •Long term storage costs •File cabinet space •Disaster recovery
- 11. So How Do We Fix It?
- 12. Capture is the Key
- 13. Adding Capture Process •Standardization •Repeatable Process •Automated •Validation •Efficiency •Automation •Extraction •Limit Human Error •Integration •Tie into corporate systems •Send them where you want them
- 14. Protect Your Investment ASCII ▪ Document Server (Alchemy) ▪ eDocs (Hummingbird) ▪ Content Server (Live Link) ▪ Fax Server (Rightfax )
- 15. See It In Action
- 16. More Information Capture Webinar AP Automation and Invoice Scanning Solutions AP Automation and Invoice Scanning Benefits
Editor's Notes
- #11: 10