Sap introduction

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Introduction to SAP ERP

ERP
© 2008 by SAP AG. All rights reserved.2
What are Enterprise Resource Planning (ERP) Systems?
Incredibly large, extensive software packages used to manage a
firm’s business processes.
Standard software packages that must be configured to meet the
needs of a company
Database programs with the following functions:
Input
Storage/Retrieval
Manipulation
Output
28,610+ Tables in SAP

ERP
Who are the big ERP vendors?
SAP, the German juggernaut
Systeme,Anwendungen, Produkte in der Datenverarbeitung, or
Systems,Analysis and Products in Data Processing.
Don’t be a sap!
Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)
Microsoft Great Plains, aimed at smaller companies
SAP Business One is competing product

SAP R/3 Enterprise
FI
Financial
Accounting
CO
Controlling
Workflow
PP
Prod.
Planning
SD
Sales &
Distrib.
MM
Materials
Mgmt.
QM
Quality
Mgmt.
PM
Plant
Maint.
HR
Human
Resources
AM
Asset
Mgmt.
PS
Project
System

SAP R/3 Enterprise
Oracle
DB2
MSSQL
SAP can use a
number of
database programs
to actually store
the data.
FI
Financial
Accounting
CO
Controlling
Workflow
PP
Prod.
Planning
SD
Sales &
Distrib.
MM
Materials
Mgmt.
QM
Quality
Mgmt.
PM
Plant
Maint.
HR
Human
Resources
AM
Asset
Mgmt.
PS
Project
System
FI
Financial
Accounting
CO
Controlling
Workflow
PP
Prod.
Planning
SD
Sales &
Distrib.
MM
Materials
Mgmt.
QM
Quality
Mgmt.
PM
Plant
Maint.
HR
Human
Resources
AM
Asset
Mgmt.
PS
Project
System

Configuration
Configuration is the process of making standard software
fit your business. SAP, as an example, has:
Over 8000 configuration decisions
Data structuring
Sales divisions, distribution channels
Rewriting Code (Modifications)
Not recommended because of compatibility problems when updated
versions of the software are installed.
Customization
Writing code at SAP-specified user exits
Third-party software solutions

A typical manufacturing company
Manufacturing
Process
Inputs Outputs
FI
CO
Material
Master
Vendor
Master
Pricing
Cust.
Master
Pricing
Basic
Data
Calendars
Currencies

USER PCs
USER PCs
Application
Server
Application
Server
Application
Server
Application
Server
Database
Server
Three-tier Client/Server Architecture

User PCs
Database and
Application
Server
Two-tier Client/Server Architecture
(configuration typical for training)

Database and
Application
Server
Nothing is saved on your PC. Only things saved on our
server in Missouri are saved, and they are saved for good.
SAP vs MS Office

 In Window Applications, you save often
so you don’t lose everything when you
get the Blue Screen of Death:
Saving in Windows vs SAP

 In SAP, there are very few delete
options:
 Don’t save if things don’t look 100%
correct! Exit the transaction and start
over
Saving in Windows vs SAP ...2

Clients in SAP R/3
What is a client?
A way to separate data in the system
In some ways, a separate database
Also, a table entry
Field
Mandt
201
201
201
202
202
Column (attribute)
Row
(Record)
Client

SAP 5 Server
Client 501
01 Fitter Snacker
02 Fitter Snacker
03 Fitter Snacker
99 Fitter Snacker
Client 502
01 Fitter Snacker
02 Fitter Snacker
03 Fitter Snacker
99 Fitter Snacker
Client 503
01 Fitter Snacker
02 Fitter Snacker
03 Fitter Snacker
99 Fitter Snacker
Client setup for a hypothetical company

 I am data set number 00, not you!
Enter Cred. Contr. area ##CR
and Currency USD
Data Set Number (##)

201
Config.
202
CATT Test
203
FS Master
501
FS Student
502
FS Student
503
FS Student
System landscape for student use

 To log on to an R/3 system with the SAP Gui, you
need the proprietary SAP Gui (Graphical User
Interface) software loaded on your system and an
internet connection
Account on
SAP R/3 System
at hosting site
Internet Connection
PC with SAP Gui
Logging On – SAP GUI

 First, you need to tell the SAP Gui which system you
want to log into:
If you don’t have
any systems defined,
click on New Item
SAP GUI Configuration

Text description (free)
Address of system (e.g.
sapd.umsystem.edu)
SAP Router usually
not required
R/3 System Selected
System Number
Frequently 00, but not always
System ID
Logical name of system
System Definition (provided by UCC)

Configured SAP Gui
Select System:
double-click or
Logon button

Enter Client
Enter User (R/3 Account)
Enter Password (R/3 Account)
Don’t worry about language—
English will default in
Logging On

SAPGUI - System ID IS4
SAPGUI - Description IS4 -SAP ERP 2005 (6.0)
SAPGUI - Application Server sbasap72.sba.uwm.edu
SAPGUI - System Number 00
Client Number 225
Student Userids ... Will be advised
Student Passwords
(case sensitive)
... Will be advised
SAP User-IDs and Passwords

On the first time logging in to
a new account, you will have
to change the password—try
To remember your new
Password WITHOUT WRITING
IT DOWN!
Then a message or two
Then . . . .
Logging On ...2

SAP Easy Access
•Master Data Entry
•Transaction Data Entry
Success !!

Implementation Guide (IMG)
Where Configuration
Takes Place

Data Types
Master Data
Data that is relatively stable
Materials, Customers,Vendors
Transaction Data
Data that is relatively temporary
Stored at various stages of a business process
Customer orders, purchase orders, production orders, customer payments

Transaction Data
Transactions flow down
the river of time

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USA +13152825809

Sap introduction

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