Setting Line Spacing in Business MemosAt the top of a document.docx
- 1. Setting Line Spacing in Business Memos At the top of a document after you open it move the cursor to the top left corner and open the Paragraph dialogue box to set the spacing info and tab setting as shown below before you move forward with any other part of the memo. Then, click on the “Set a Default” button. Sometimes it stays, other times it does not. If you find you need to readjust to the setting below, put the cursor anywhere in the document, highlight the whole document (I use Ctrl + A), right click on the highlighted area/document, and click on Paragraph. The box below will open up, and set info as shown below. Also works for specific document areas. At the top of a memo, where you double space the Date, To, From, and Subject, hit the Enter key twice to achieve the double spacing. Applies to other places in the memo where you need to double space between sections. Correct spacing. See directions below to change the tab setting to 0.15 from the standard setting. Setting Tab Spacing to 0.15 For tab setting, set to 0.15, and don’t use 0.5, in the “Default tab stops:” area in the upper right corner. Hit OK. Provides more finite spacing with lists, outlines, etc.
- 2. Change to this number from standard size. Initial Formatting Memo Information When setting up a memo, you start with single line spacing and zero, as shown above. For the Date, To, From, and Subject, you hit the Enter key twice to produce the double space required in business memo writing. You tab over to generate the straight line effect when adding information after the colon, as shown
- 3. below. Click to show paragraph marks and other hidden formatting information. Click again to hide information. Numbering Pages Number your pages. Find the number feature under the Insert tab, highlighted in yellow below will be the title Page Number. Click on the arrow in the bottom right corner to select the desired pagination option and style. Insert tab Borders and Shading Borders Left click on the mouse in a highlighted section in a table to see a column pop up, and in the middle of the pop up you will see a row labeled Borders and Shading. Left click on Borders and Shading, and the box below will pop up. You have three options: Borders, Page Borders, and Shading. You can use the mouse to select one of the other tabs, or use the keyboard: Borders (Alt + B); Page Borders (Alt + P), or Shading (Alt + S),
- 4. which you will see below. You have a selection of features: Style to select a line; Color to choose a color; Width to select how bold to make a line; and other features. Use these to enhance your tables. Click when done to add to the table. Borders and Shading Page Border To enhance the border of a table, you have selections, similar to the choices above. Border and Shading Shading Use shading to highlight a table (rows or columns) to make information stick out. On the next page, you will see an example with more directions to design a table.
- 5. Patterns -- Style One feature, as below, to use is highlighting a row (typically) or a column. Highlight the row or column, and follow the procedures to get to this pop up. When the dropdown box shows up you can select the percentages or place the cursor on the slide bar to select darker shading. Place cursor on gray area and slide down. Click to show dropdown box. On the next page, find an example of the results of using the Border and Shading feature. Table Example You have a complete example of how to use table features. After practicing a few times, you will easily master these valuable skills. Don’t make the table the width of the page. You can move in the columns and end column lines with the cursor by finding two upright lines (||). Same applies to rows to adjust the width. Table 1 DIRECTIONS FOR MAKING A TABLE IN WORD Right Click and Merge Cells. Make this top header black by right clicking and going to Boarders and Shading. Select the Shading tab, and make this 100% black. Lettering turns white and bold
- 6. Use this row for column headings Use this row for column headings Use this row for column headings Insert info here Insert info here Insert info here Adding Rows and Columns To add a row or rows, or a column or columns, highlight the rows or columns you want to add, per the light column below. I selected to add two rows. (Tried to capture a good Print Screen version before it fades was a challenge; you see a ghost here but get the picture about what to look for.) In the pop up you see options to add rows. When you click on this item another pop up box will show to the right that give you options. Select the one you want. To merge cells, use this feature for the top row that includes a title. Highlight the row, left click to show the pop up below, and right click on Merge Cells to make one large cell. To undo a merged cell or cells, see directions below. To adjust how information looks in a cell or cells in a table, you have another feature: Cell Alignment. Highlight the cells you want to adjust how the information looks. Right click to show the pop up below, and move to Cell Alignment. When you place the cursor on the Cell Alignment area a pop up will show to the right, showing you nine examples. Move the cursor to one of the buttons, and right click on the button.
- 7. Cell Alignment Merge Cells Add rows Split Cells If you have a merged cell you want to undo, highlight the merged cell. You will see in the place of “Merge Cells” a line that says “Split Cells” as seen below. You have the option to return the merged cell to match the table or adjust the cells in a specific row, column, or rows and columns. Page | 10 Our two “lenses” for this course Throughout this Mod, we will explore the intersection and the impact of Technology and the Arts. This class is about reflection, consideration, and the relationship between these two facets of human life. This class is not about being “right” – it’s about considering how technology and art affect us, impact us, move us and motivate us. The hope is that over the course of the next 8 weeks, your perspective broadens, and shifts, helping you to appreciate things from a different perspective. With that being said, there are two main “lenses” through which we will explore the intersection of Technology and the Arts in
- 8. this course: Lens #1: Technology can empower and enable artists to express themselves in new and unique ways. The advent of digital art created by computers is a great example. Before digital art was developed, artists were unable to use this as a tool to create art (they had to choose other mediums). This first lens looks at art as being progressive, driven by advancements in tools, techniques and software that empowers artists to do things in a way that wasn’t before possible. Lens #2: As part of their act of creative expression, artists will frequently create art that symbolically represents the impact of technology on our lives. In this way, their art expresses the feelings of living in a digital society and is an embodiment of their emotions and view of the role of technology in the world. Their art becomes the expression of technology’s hold on us. An artist's use of discarded cell phones to create a sculpture is a good example of this second lens. Sometimes a piece of art is very clearly representing one lens or the other….in some cases, it could be both. And there are times where it is not necessarily clear. Art can be “messy” and technology can be too….the idea is to open your eyes, ears and your mind to the ways in which Technology and the Arts intersect and influence each other. The answers may be more diverse than you think!