Working with tables
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This document provides instructions for working with tables in Microsoft Publisher. It covers how to insert, modify, and format tables. The key points covered include: - How to insert tables and modify their layout by adding or deleting rows and columns - How to merge and split cells - How to align text and modify cell margins and borders - How to apply table styles and formatting like borders, fill colors, and text alignment
Working with tables
- 2. Introduction • A table is a grid of cells arranged in rows and columns. Tables are useful for organizing information in a concise and easily readable way. Text contained in tables is easy to space and align, which make them ideal for presenting lists of related information in Publisher, like store hours, or products and their prices. • In this lesson, you will learn how to insert, modify, and change the appearance of tables.
- 3. Using Tables in Your Publications • In PowerPoint, tables are useful for organizing and presenting data. PowerPoint allows you to customize tables to match the look and feel of your presentation.
- 4. To Insert a Table: 1. Click the Insert tab and locate the Tables group. 2. Click the Table drop-down command.
- 5. To Insert a Table: 3. Hover your mouse over the diagram squares to select the number of columns and rows in the table, then click your mouse. 4. The table will be inserted.
- 6. Resizing and Arranging Tables • Depending on the size of the page you're working with, or the other objects you choose to add, you may have to resize or rearrange your table. Tables can be modified like any other objects. Review the working with Objects lesson for more information.
- 7. Modifying Table Layout A. To Add a Row or Column: 1. Place the insertion point in a cell adjacent to the location where you wish to add a row or column.
- 8. Modifying Table Layout 2. Select the Table Tools Layout tab and locate the Rows & Columns group. 3. Insert your new row or new column. • If you would like to insert a new row, select either Insert Above or Insert Below. • If you would like to insert a new column, select either Insert Left or Insert Right
- 9. Modifying Table Layout 4. The new row or column will appear.
- 10. Modifying Table Layout B. To Delete a Row or Column: 1. Select the row or column you wish to delete by placing the insertion point in any cell in that row or column.
- 11. Modifying Table Layout 2. Select the Table Tools Layout tab, then locate the Rows & Columns group. 3. Click the Delete drop-down command.
- 12. Modifying Table Layout 4. A drop-down menu will appear. Select Delete Rows or Delete Columns.
- 13. Modifying Table Layout 5. The row or column will be deleted.
- 14. Merging and Splitting Cells • If you want a create a cell that is wider or taller than the other cells in your table, you can use the Merge command to combine two or more cells into one large cell
- 15. Merging and Splitting Cells To Merge Cells: 1. Select the cells you would like to merge.
- 16. Merging and Splitting Cells 2. Click the Table Tools Layout tab and locate the Merge group. 3. Click the Merge Cells command.
- 17. Merging and Splitting Cells 4. The cells will be merged. You can separate merged cells by selecting them, then clicking the Split Cells command.
- 18. Modifying Cell Layout • You can modify the way text fits in your table's cells by changing the cell margins and text alignment settings. • You can apply these settings to individual cells, entire rows and columns, or the whole table.
- 19. To Modify Text Alignment: 1. Select the cells whose text you want to align. Or, to select the entire table, click the gray box surrounding the outer edge of the table.
- 20. To Modify Text Alignment: 2. Click the Table Tools Layout tab and locate the Alignment group. 3. Select one of the nine alignment options.
- 21. To Modify Text Alignment: 4. Your table text will be aligned.
- 22. Cell Margins • Just like your pages, the cells in your tables have margins. By default, these are very thin. If you wish to add extra space between text and the cells surrounding it, you can make the cell margins thicker.
- 23. To Modify Cell Margins: 1. Select the cells you wish to set margins for. Or, to select the entire table, click the gray box surrounding the outer edge of the table. 2. Click the Table Tools Layout tab and locate the Alignment group. 3. Click the Cell Margins drop-down command.
- 24. To Modify Cell Margins: 4. A drop-down list will appear. Select the desired margins. 5. The new margins will be applied.
- 25. Formatting Tables • The quickest way to format your table is to apply a table style, which modifies your table's borders, fill, alignment, and margins in a visually appealing way. You can further customize your table's appearance by making your own changes to aspects like border appearance and cell fill color.
- 26. To Apply a Table Style: 1. Click anywhere on the table, then select the Table Tools Design tab and locate the Table Formats group. 2. Click the More Table Styles drop-down arrow to see all of the table styles.
- 27. To Apply a Table Style: 3. Hover the mouse over the various styles to see a live preview. 4. Select the desired style. The table style will appear in the document.
- 28. To Add Borders to a Table: 1. Select the cells you wish to add a border to. Or, if you wish to add a border to the entire table, click the gray box surrounding the outer edge of the table 2. Click the Table Tools Design tab and locate the Borders group. 3. Click the Borders drop-down command.
- 29. To Add Borders to a Table: 4. From the drop-down menu, select the desired border.
- 30. To Add Borders to a Table: 5. The border will be applied.
- 31. To Change the Appearance of Borders: 1. Select the cells whose borders you wish to modify, then click the Table Tools Design tab and locate the Borders group. 2. Click the Line Weight drop-down arrow.
- 32. To Change the Appearance of Borders: 3. Select a new line weight from the drop-down list.
- 33. To Change the Appearance of Borders: 4. Click the Line Color drop-down command. 5. Select a new line color.
- 34. To Change the Appearance of Borders: 6. Double-click the Borders command. 7. The changes to the border will be applied.
- 35. To Add a Cell Fill Color: 1. Select the cell or cells you wish to add a fill color to, then click the Table Tools Design tab and locate the Table Formats group. 2. Click the Fill drop-down command.
- 36. To Add a Cell Fill Color: 3. Select the desired cell fill color. 4. The fill color will be applied.
- 37. Activity 6 1. 2. 3. 4. 5. 6. 7. 8. Open a publication. Create a table with two columns and eight rows. Add text to the table. Insert an additional column to the left of the first column. Merge two cells, then split them again. Align the text in the far right column to the bottom left. Apply a table style. Select a row of cells and apply a border and fill color.