SFPUC and DataSplice Mobile for Maximo
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The document outlines the implementation of mobile solutions for inventory and tool management at the San Francisco Public Utilities Commission, aiming to reduce downtime and improve asset management efficiency. Key benefits include increased productivity, streamlined operations, and enhanced data accuracy through real-time inventory tracking. Challenges include technology updates, user adoption, and the need for reliable network access and solid business process mapping.
SFPUC and DataSplice Mobile for Maximo
- 1. Using Mobile Devices for Maximo Inventory and Tool Management at the San Francisco PUC
- 2. 2 WASTEWATER ENTERPRISE Over 800,000 customers Over 1000 miles of sewer pipelines (combined system) 4 treatment plants 21 pump stations Over 300,000 assets
- 5. Asset Management Goals Quickly identify the spare parts needed for critical Assets: Establish accurate levels of inventory to ensure supporting spare parts are available at all times for critical assets By having accurate on hand quantities and parts available on site for the Maintenance Crews, we hope to: • Decrease excessive or unplanned downtime by 5-7% • Increase crew wrench time by 12-15%
- 7. Minimize Asset Lifecycle Costs reducing unplanned critical asset down time with a Solid Warehouse Inventory Spare Parts Program Key components to minimizing lifecycle costs utilizing Mobile: • Optimize Warehouse and Inventory program • Easy access to available parts • Reveal accurate counts to support PM and CM work in the field • Increased staff confidence of accurate inventory levels • Optimize Planning and Scheduling of CM and Critical Work • Easily identify Spare Parts during an Emergency Response situation Asset Management Priorities
- 11. Basic Challenges before Launching Mobile Solutions • Updating Technology • Process Improvements • End User Adoption • Departmental Collaboration
- 12. • Reliable WIFI Access • Network Security: working with IT • Solid requirements gathering • Mapping out a clear Business Process • Have an SOP that supports your Business Process Developing a Mobile Framework
- 13. Old School Create Work Order Print Work Order Assign Work Distribute Work Prioritize Work Perform the Work Return to Office Complete associated paperwork Organize Work Orders Manually Enter Data into Maximo Pencil & Paper Process
- 14. Benefits of Mobility • Increased Productivity • Business Process Improvement • Increased Data Accuracy • Streamlined Operations • Maximized Value of Maximo Create Work Order Assign Work Perform Work Synchronize Data with Database
- 15. SFPUC to Utilize Enterprise Approach to Mobility Easy to install, configure and administrate Uniform User Interface Integrate with multiple databases Flexible Licensing – named vs. concurrent
- 16. 5 Phases of the Mobile Project Life Cycle
- 17. • Ease of use: wireless scanning makes it easy to input information • Reduces Time: mobile vs. walking back and forth to desk top • Diminishes errors: scanning allows for more accuracy • Monthly Cost Savings End User Feedback
- 18. ESTIMATED MONTHLY COST SAVINGS Transaction Type Est. # Daily Transactions Time in Min Total Time Cost per Transaction X20 days Warehouse Issuing 40 7 280.00 $2.87 $803.60 Tool Room Issues and Returns 25 10 250.00 $4.10 $1,025.00 Receiving Items 10 10 100.00 $4.10 $410.00 Conducting Cycle Counts N/A 60 60.00 $36.90 $2,214.00 Correcting Discrepancies N/A 10 10.00 $6.15 $61.50 $4,514.10 Transaction Type Est. # Daily Transactions Time Total Time Cost per Transaction X20 days Warehouse Issuing 40 5 200.00 $2.87 $574.00 Tool Room Issues and Returns 25 5 125.00 $4.10 $512.50 Receiving Items 10 5 50.00 $4.10 $205.00 Conducting Cycle Counts N/A 30 30.00 $36.90 $1,107.00 Correcting Discrepancies N/A 5 5.00 $6.15 $30.75 $2,429.25 MONTHLY MOBILE COST FOR COMMON TRANSACTIONS Total COST Total COST SFPUC-WWE INVENTORY TRANSACTION TOTALS COST COMPARISON: MANUAL VS. MOBILE Labor cost is calculated at $25 per hour MONTHLY MANUAL COST FOR COMMON TRANSACTIONS
- 19. NEW TOOL ROOM PROGRAM OVERVIEW
- 20. BENEFITS OF TRACKING TOOL ROOM ITEMS • Knowing where the tools are at all times and knowing when they are due back. • Better planning of CMs and PMs requiring specific tools (Example: calibration and safety equipment) • Ensuring critical tools are available to schedule critical work • Beneficial to planning and scheduling. • Tool Usage Reporting supports procurement of additional tools needed
- 21. Tool Room – Issuing Video
- 22. • Warranty Tracking Identifying warrantied Tools for free replacement • Damaged Tool Replacement Tracking and Replacement Policy Tracking cost of damaged tools Creating a virtual Warehouse for damaged items • Safety Replacing damaged tools critical to safety of employees Tool Room Best Practices
- 24. Overdue Tool Report Benefits • Tools on report reveal tools that are overdue • You can set return date to any date desired or select to default date • Set default return dates in DataSplice • SPUC requires 2 weeks to return tools
- 27. Mobile Benefits (Warehouse) • Tracking cost of consumables is more accurate • Saves Time (Manual vs. Mobile) • Easier to find parts: using mobile to search by description which reveals Bin numbers • Expedites Emergency Management Situations
- 28. Issuing Item from Warehouse
- 29. Issuing Item from Warehouse
- 30. Streamline process for receiving Purchase Orders via Mobile Device • Ability to move around – use mobile to receive items outside of Warehouse • Inspection can be completed at the receiving point – one stop shop – can do everything all in one transaction with mobile device • Ability to easily scan PO#s versus entering manually
- 31. Receiving Item
- 32. CYCLE COUNTS
- 33. Why CYCLE COUNTS? • Ensure accuracy of inventory • Track usage of inventory to ensure availability • Track usage of critical items needed for critical work • Validate on-hand availability of critical spare parts • Cycle count ensures accurate on-hand quantities reducing a NEVER OUT situation
- 34. Conducting a Cycle Count
- 35. Causes of Inventory Discrepancies (Manual Process) • Inventory Practices not enforced (parts leave Warehouse without real time transaction) • Tools and Test Equipment not part of inventory process • Items not labeled or mislabeled • Storage area not designated in Maximo • Mistakes issuing out and or receiving items
- 36. Fixing CYCLE COUNT DISCREPANCIES
- 37. Fixing Cycle Count Discrepancies
- 39. CYCLE COUNT REPORT • Easy to identify critical spares • Ensuring critical spare QOH is accurate • Help serve as a report to review when items are running low – provided the report is accurate and there are no discrepancies • Allows you to search by BIN# versus walking out to Bin to see what you have • Cycle count ensures accurate on-hand quantities – reducing a NEVER OUT situation of critical parts
- 42. Mobile Challenges after Implementation • End User feedback to further develop improvements • Strong reliable Wi-Fi capabilities • Willingness to change current Business Processes • Adopting Best Practices to take Mobile to the next level • Having a mobile Administrator (Tech Support) • Device Management Application (Maas 360)
- 43. QUESTIONS??
- 44. CONTACT INFORMATION Christine Spencer (SFPUC) CSpencer@sfwater.org (415) 554-3276 Paul Bonitz (SFPUC) PBonitz@sfwater.org (415) 554-3461
- 45. Job Optimization Systems More than just Mobile…. scott.schilling@datasplice.com Direct & Text (530) 919-4631 Building the Foundation
Editor's Notes
- #31: Today, I will be showing just the Tool module….Search tools, issue & return tools, issued tool report, overdue tool report.
- #46: DataSplice is actually a complete mobile toolkit. DataSplice provides a comprehensive mobile system for IBM Maximo, which offers the easiest administration, the quickest implementation, the most flexible integration, the most compatible system, and the most cutting edge mobile platform for Maximo Enterprise Asset Management.