SharePoint as a Gov 2.0 Platform

SharePoint as a
Gov 2.0 Platform

Dux Raymond Sy, PMP

Screencast: http://vimeo.com/14468483

Session Objectives

  In this presentation, you’ll learn how SharePoint is being leveraged as
Government 2.0 solutions for citizen empowerment, project transparency,
inter-government agency collaboration and public reporting

  In addition, you will learn how SharePoint is being leveraged by
  VA Beach Public School System
  Washington DC Department of Transportation
  DOD/VA Interagency Program Office

Twitter: @meetdux Hashtag: #bpc10 #gov20

Presenter: Dux Raymond Sy, PMP

  Managing Partner, Innovative-E, Inc.
  Author, “SharePoint for Project Management”
by O’Reilly Media
  For more information, connect with Dux
  E-Mail: dux.sy@innovative-e.com
  Twitter: twitter.com/meetdux
  LinkedIn: meetdux.com/li
  Blog: meetdux.com


SharePoint as a Gov 2.0 Platform

  What is Gov 2.0?

  VA Beach City Public Schools Portal

  DDOT Project Reporting Platform

  DOD/VA IPO Work Management Platform

  Summary


Government as a Platform

  Gov 2.0 aims to make government more efficient, transparent, and responsive
to citizens
  Read “Simplified Definition of Gov 2.0” http://bit.ly/cX12Ne

  Enhance and accelerate the exchange of information between government and
citizens
  Real-time communication
  Accountability reporting

  It’ s not about technology but collaborative technology is an enabler
  Social Media
  Mashups
  Web Services
  Data Aggregation


See What MassDOT Did

See it @ http://bit.ly/bah4N4

Why SharePoint?

  Most government institutions are already leveraging Microsoft tools
  Low barrier to entry
  Adoption

  General public adoption to Microsoft tools


Example: Virginia DOT Dashboard


Example: Recovery.gov


The Challenge (Late 2005 / Early 2006)

  Student shared network storage
  Shared folder on network
  All had rights to all documents
  Student work “missing”, changed, deleted
  Store and access homework
  USB Thumb Drive


Windows SharePoint Services (WSS) 2.0 Saved the Day

  Why?
  Already using Microsoft tools
  They had WSS
  Benefits
  Secure online student storage
  Secure online teacher storage
  Secure online class site
  Accessible from home
  Minimal modifications
–  Class list
–  Student list
–  Site usage progress bar
–  Resetting of passwords
  All account creation/management automated through overnight processing


Teacher Sites
Student Sites
6,037 Sites
45,624 Sites

20,537 Sites

As of
November 17, 2006

Class Sites


SharePoint as a Gov 2.0 Platform

The Challenge

  DC Department of Transportation (DDOT) needed a publicly accessible
solution to provide detailed transparency and accountability reporting to track
DDOT construction projects
  Traditionally, projects were being managed with various tools and lacked
standardized reporting
  E-mail
  Microsoft Excel
  Microsoft Project
  Word


Microsoft Project 2007 + WSS 3.0 + EPMLive + Dundas

  Why?
  3 months turnaround
  Limited resources
  Benefits
  Improved efficiency and reduced
costs through portfolio level
management of all projects from a
centralized location
  Greater control over processes to
closely monitor project budget and
schedule
  Improved data integrity and support
  Improved project management consistency and standardization
  Increased communication and transparency


DTAP in Action

Video here


What is the IPO?

  DoD/VA Interagency Program Office (IPO) acts as the single point of
accountability for DoD and VA in the rapid development and implementation of
electronic health record systems
  It was established by the National Defense Authorization Act (NDAA) for
FY2008 mandate
  Subsequent to the 2008 NDAA, the Departments expanded the IPO's Scope
to include personnel and benefits electronic data sharing between the
Departments (DoD and VA).


The Challenge

  The Virtual Lifetime Electronic Record (VLER) project is to provide seamless
integration between DoD, VA, and Health Providers such as Kaiser
Permanente, Med Virginia, etc. to make it a seamless transition when
personnel transfer from active duty to veteran status.
  Project artifacts must have one visible location where all parties can
collaborate, create, and access easily
  Reporting must be multilevel and streamlined to meet ad hoc inquiries by
congressional committees, executive committees, and project participants with
“Dashboard” type of data visualizations
  Decisions and reporting must be transparent and agreeable to all government
and industry participants.
  The hosting platform is MOSS 2007 Standard and restricted to only out of the
box functionality with no access to Central Admin level.


Microsoft Office SharePoint Server 2007

  Why?
  Web-based and familiar to many of the participants
  Integration with typical artifact tools such as Word, Excel, PowerPoint,
Visio, and MS Project
  Must be accessible through SSL VPN to external health provider partners
  Benefits
  Single version of the truth
  Traceability
  Reporting/Dashboard capable
  Quick, Organized, and Standardized Repository
  Flexibility to adjust to changing project phases, processes, and reporting
requirements
  No special software on the client workstations across entities


Background: VLER Governance Groups

JEC
Vision
BEC IPO HEC

VLER Executive Committee
(EXCOM)
Strategy

VLER Senior
Advisory Management
Groups Committee (SMC)
Performance

Project
Architecture Coordination
Strategy, Business/
Performance Requirements Group
Requirements Commun Teams Functional Data Technical
Teams Issue Teams Teams
Teams
Project Mgt

VLER SMC - FOUO_IPO NOT RELEASABLE 29 April 21, 2010

Home Page

  Rotating Story
Feature

  Calendar with
rollover detail

  RSS aggregation to
government health
site

  Rollover navigation
provides one click
access


Project Level Site Roll-up Reporting Model Executive Level Site
Workgroup sites hold content
type lists that rollup to Project
Level and Executive level
sites without 3rd party parts.

Workgroup Sites

Resources

  E-Book: Government as a Platform
http://bit.ly/aMVvcn

  E-Book: SharePoint in Education
http://sharepointineducation.com/e-book-v1-0

  Article: What Does Gov 2.0 Look Like?
http://oreil.ly/cHDBJL

  Webcast: What is Gov 2.0?
http://bit.ly/aYrCXc

  Case Study: Project Transparency Solution for DDOT
http://bit.ly/9t2UrO


Questions?

  E-Mail: dux.sy@innovative-e.com

  LinkedIn: meetdux.com/li

  Blog: meetdux.com

  Twitter: twitter.com/meetdux

Provide feedback to get a chance to win
“SharePoint for Project Management” e-book
http://meetdux.com/feedback


Thank You!

Please be sure to fill out your
session evaluation!

SharePoint as a Gov 2.0 Platform

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