SharePointFest Keynote: Shifting the Network Share Paradigm
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The document summarizes a presentation about shifting from viewing SharePoint as simply a network share to leveraging it as a business solutions platform. The presentation covers gaining executive buy-in for SharePoint projects, properly planning projects and managing expectations, engaging business users for better adoption, assessing organizational readiness, and taking an iterative approach to releasing SharePoint solutions.
SharePointFest Keynote: Shifting the Network Share Paradigm
- 1. Shifting the Network Share Paradigm Leveraging SharePoint as a Business Solutions Platform Dux Raymond Sy, PMP, MVP Mark Miller, SharePoint Community Evangelist Watch video recording http://vimeo.com/24084580
- 2. Presentation Objectives ¡ In this session, you’ll learn how to: ¡ Gain executive buy-in for SharePoint projects ¡ Proper plan and appropriately manage expectations ¡ Engage the business for better adoption ¡ Define organizational SharePoint readiness ¡ Iteratively release SharePoint solutions Twitter: @meetdux @eusp
- 3. Agenda ¡ Can’t We Just Focus on the Technology? ¡ Raising Executive Awareness is Necessary ¡ Collaboratively Engineer a Solution ¡ Assess Organizational Readiness ¡ Iterative Release of SharePoint Solutions ¡ Summary and Resources Twitter: @meetdux @eusp
- 4. Look Familiar? Twitter: @meetdux @eusp
- 5. What a Concept “Technology provides no benefits of its own; it is the application of technology to business opportunities that produces ROI. ” —Robert McDowell, In Search of Business Value Twitter: @meetdux @eusp
- 6. Typical Implementation Scenarios ¡ Pilot deployment for IT then magically it becomes an enterprise production deployment ¡ No planning ¡ Everything is ad-hoc ¡ No budget earmarked ¡ Heavily customized implementation by techies lacking SharePoint skills ¡ SharePoint is nothing but a glorified network share Twitter: @meetdux @eusp
- 7. Agenda ¡ Can’t We Just Focus on the Technology? ¡ Raising Executive Awareness is Necessary ¡ Collaboratively Engineer a Solution ¡ Assess Organizational Readiness ¡ Iterative Release of SharePoint Solutions ¡ Summary and Resources Twitter: @meetdux @eusp
- 8. Executive SharePoint Ignorance is Not Bliss ¡ Isn’t SharePoint about empowering End Users? ¡ Who’s paying the bills? ¡ Execs ordered SharePoint to be deployed ¡ Do they REALLY understand the value of SharePoint to the organization? ¡ Is the budget realistic? ¡ As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint ¡ Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss” http://go.meetdux.com/393b Twitter: @meetdux @eusp
- 9. It’s All About Business Value ¡ Executives are primarily interested on how SharePoint can deliver business value ¡ Tip: Look for existing inefficiencies, measure it and prove how SharePoint can be a lifesaver ¡ Inefficiencies of meeting collaboration ¡ Business process automation ¡ Single platform vs multiple tools ¡ How much is the investment? Twitter: @meetdux @eusp
- 10. Agenda ¡ Can’t We Just Focus on the Technology? ¡ Raising Executive Awareness is Necessary ¡ Collaboratively Engineer a Solution ¡ Assess Organizational Readiness ¡ Iterative Release of SharePoint Solutions ¡ Summary and Resources Twitter: @meetdux @eusp
- 11. Educate and Engage the Business ¡ SharePoint is more than just a glorified network share ¡ Stress that SharePoint is a platform on which to build solutions ¡ Tip: Address their pain points ¡ Provide high-level technology overview ¡ Discuss business challenges ¡ Map it to a SharePoint Solution Twitter: @meetdux @eusp
- 12. Don’t Call It SharePoint! ¡ Enterprise-Wide Solutions ¡ Corporate Intranet ¡ Content Management ¡ Talk about Specific Solutions, not Technology ¡ Employee Onboarding System for Human Resources ¡ Loan or Claims Processing ¡ Conference Room Scheduling System for Facilities ¡ Project Management Information System for PMs ¡ System Integration ¡ Custom Application Development Twitter: @meetdux @eusp
- 13. What Can SharePoint Do For You? Twitter: @meetdux @eusp
- 14. Agenda ¡ Can’t We Just Focus on the Technology? ¡ Raising Executive Awareness is Necessary ¡ Collaboratively Engineer a Solution ¡ Assess Organizational Readiness ¡ Iterative Release of SharePoint Solutions ¡ Summary and Resources Twitter: @meetdux @eusp
- 15. Keep Priorities In Order ¡ You can’t do it all! ¡ What business need should you solve first? ¡ What are common features that can be deployed? ¡ Project scope must be limited and specific ¡ What’s important? Time? Budget? Functionality? ¡ Tip: Involve decision makers in planning and prioritization ¡ Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv Twitter: @meetdux @eusp
- 16. The SharePoint Maturity Model http://www.sharepointmaturity.com/home.aspx Twitter: @meetdux @eusp
- 17. IT, Can You Handle This? ¡ Implementation ¡ Do you have the relevant skillsets to plan, engage with the business, deploy SharePoint? ¡ Are key processes for release management, disaster recovery, auditing in place? ¡ Support and Maintenance ¡ What does the support structure look like? ¡ Resources available for maintaining related technologies? ¡ Future Releases Twitter: @meetdux @eusp
- 18. Change Management Strategy ¡ Collaboration culture ¡ Governance plan ¡ Business ¡ Technology ¡ Adoption plan ¡ Training ¡ Process ¡ Technology ¡ Self-help ¡ Feedback Twitter: @meetdux @eusp
- 19. Agenda ¡ Can’t We Just Focus on the Technology? ¡ Raising Executive Awareness is Necessary ¡ Assess Organizational Readiness ¡ Educate and Collaboratively Engineer a Solution ¡ Iterative Release of SharePoint Solutions ¡ Summary and Resources Twitter: @meetdux @eusp
- 20. Do You Have a SharePoint Roadmap? ¡ A SharePoint roadmap can help organizations ¡ Quantify the budget, resources and effectiveness of SharePoint ¡ Allows priorities to be set ¡ Specifies what solutions are going to be deployed ¡ Iterative releases can provide immediate visibility ¡ Lower risk compared to big bang approach ¡ Tip: Successful delivery of high profile solution gets you brownie points ¡ Quick wins are essential for better buy-in and adoption Twitter: @meetdux @eusp
- 21. Example Release Schedule ¡ Phase 1: Proof of concept or Pilot ¡ Phase 2: Replace intranet and file shares to improve collaboration ¡ Phase 3: Deploy value point solutions for HR, Operations and Finance ¡ Phase 4: Train users to build their own SharePoint solutions ¡ Phase 5: Integrate CRM and third party reporting platform ¡ See how EasyJet did it: http://bit.ly/74XwKH Twitter: @meetdux @eusp
- 22. How EasyJet Deployed SharePoint Twitter: @meetdux @eusp
- 23. Agenda ¡ Can’t We Just Focus on the Technology? ¡ Raising Executive Awareness is Necessary ¡ Assess Organizational Readiness ¡ Educate and Collaboratively Engineer a Solution ¡ Iterative Release of SharePoint Solutions ¡ Summary and Resources Twitter: @meetdux @eusp
- 24. Key Points to Takeaway ¡ Focus on a Business Solution, not a Technology ¡ Raise Executive Awareness ¡ Assess Organizational Readiness ¡ Educate and Collaboratively Engineer a Solution ¡ Iterative Release of SharePoint Solutions Twitter: @meetdux @eusp
- 26. Thanks! Dux Raymond Sy PMP, MVP @meetdux Mark Miller SharePoint Community Evangelist @eusp Twitter: @meetdux @eusp