Trello: Solving organization and communication breakdowns
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This document discusses how Trello, a project management tool, helps improve communication and organization for journalism staffs. It summarizes Trello's features like boards, cards, checklists and due dates that allow visual tracking of assignments and accountability. Student quotes praise how Trello improved communication between writers and photographers and kept everyone updated from anywhere on due dates and assignments. The document argues Trello removes excuses, and makes the work flow and responsibility more visible for assessment purposes.
Trello: Solving organization and communication breakdowns
- 1. TRELLOSOLVING COMMUNICATION AND ORGANIZATION BREAKDOWNS DANIELLE RYAN, MJE
- 2. Ever heard this in your room? Writer: Do you have the picture of Sam from last night’s football game? Photographer: You needed a picture of Sam? I thought you just needed me to go take pictures of the game. Writer: No. I told you the article was a profile on Sam. Photographer: I don’t remember that. Did you write that down for me? Maybe there’s a picture of him in the ones I took last night.
- 3. GOOD NEWS: THE PHOTOGRAPHER GOT ONE PICTURE OF SAM. BAD NEWS: THIS IS SAM.
- 4. Trello will save your staff… … and YOUR sanity!
- 5. What is Trello? Trello is a multi-tiered organizational system that allows the management and progression of projects and tasks. Based on a project management system originated by Toyota in the 1950s called kanban, Trello uses “boards” and “cards” to represent projects and tasks. The drag-and-drop transition of these items to the next step in the process (or the next person whose attention is required) is designed to ensure that each component of a project is ready when it is needed. With over 1 million users, Trello is used for everything from DIY projects at home to major corporate projects. In a journalism context, Trello helps ensure that a story has the appropriate photos, text, quotes, etc. when it is ready for publication and has gone through all the steps required for a quality publication.
- 7. The Benefits of Trello Helps writers communicate with photographers and artists. Gives photographers direction for assignments. Makes a story’s progress visual. Gives students a mobile communication tool- no texting required. Improves feedback from editors to writers. Holds editors accountable. Helps with adviser assessment.
- 8. THE KIDS EVEN LIKE IT! “BEFORE TRELLO, IT WAS VERY DIFFICULT FOR PHOTOGRAPHERS TO COMMUNICATE WITH WRITERS OUTSIDE OF CLASS. TRELLO MAKES IT EASY TO COMMUNICATE IN THE CLASSROOM AS WELL AS OUTSIDE OF SCHOOL BECAUSE YOU CAN ACCESS YOUR ACCOUNT ANYWHERE AND CHAT WITH OTHER USERS. THE TRELLO APP IS EXTREMELY HELPFUL BECAUSE IT KEEPS ME UPDATED ON DUE DATES AND NEW ASSIGNMENTS. I LOVE TRELLO BECAUSE IT HAS PROVIDED TREMENDOUS ORGANIZATION FOR OUR CLASS AND INNOVATED THE WAY WE MANAGE OUR WEBSITE.” - SIERRA GOMPERTS, PHOTOGRAPHY EDITOR “TRELLO HAS HELPED US TREMENDOUSLY BECAUSE IT HAS IMPROVED COMMUNICATION BETWEEN THE STAFF MEMBERS. BEFORE, IT WAS DIFFICULT TO STAY IN CONTACT WITH PHOTOGRAPHERS OR PLAN EVENTS WHEN WE WEREN’T IN CLASS. BUT NOW, EVEN FROM HOME, WRITERS AND PHOTOGRAPHERS HAVE THE ABILITY TO TALK WITH ANYONE THEY NEED. I CAN’T IMAGINE NOT USING IT AFTER THIS YEAR.” - BRYANNA MUNDY, EDITOR-IN-CHIEF “TRELLO IS A GREAT TOOL TO SET AND KEEP TRACK OF DUE DATES AS WELL AS MANAGE A STORY’S PROGRESS. THE AMOUNT OF DIFFERENT ORGANIZATION METHODS IT ALLOWS IS NEARLY LIMITLESS DUE TO THE CUSTOMIZATION OPTIONS PROVIDED.” - AJ JOHNSON, MANAGING EDITOR “LAST YEAR, WHEN WE DIDN’T HAVE TRELLO, IF SOMEONE WAS ABSENT THINGS WOULD FALL THROUGH THE CRACKS. BUT NOW, TRELLO HAS GIVEN US MORE OPPORTUNITY TO COMMUNICATE IN FASTER AND MORE EFFECTIVE WAYS. WE ARE MORE ACCOUNTABLE AND ACCESSIBLE UNDER TRELLO’S ORGANIZATION.” TALIA CAIN, A&E EDITOR
- 9. Tools for a Journalism Staff A drag-and-drop card for every assignment Due dates Chat program About section Checklists Tags File attachments Votes Mobile app
- 11. Add students responsible for the assignment Assign labels to track the assignment’s progress Assign due dates Writers explain their angle and make photo requests Create a checklist to keep track of the to-dos
- 13. Trello and assessment Makes responsibility visible and trackable. Searchable by student. Removes excuses. Work flow is visible; you can see who is falling behind and where they are stuck. Easier to assess the editing work and feedback your editors are providing.