Veterans Administration Mobile Resource Application
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The document outlines the development of a mobile application aimed at connecting service members with veteran service organizations, focusing on educational, housing, and employment opportunities. The project is estimated to take 21 weeks and has a budget of $138,000, with detailed plans for schedule, human resources, and risk management. The initiative seeks to improve accessibility and expedite service for veterans globally through a user-friendly mobile platform.
Veterans Administration Mobile Resource Application
- 1. MARC PATLA IRMA MILLIRONS JOSHUA PIERRE EMANUEL JOHNSON 12 NOVEMBER 2016 Veterans Administration Mobile Resource Application
- 2. Overview Introduction Work Breakdown Structure (WBS) and Scope Schedule and Budget Human Resources Communication Plan Quality Requirements Risk Management Procurement Wrap Up
- 3. Introduction Currently service members do not have a fast efficient way to connect with Veteran Service Organizations. A mobile phone application is a modern, technical, and convenient solution for veterans to connect to such organizations. Such a solution can get more benefits to more veterans and do it quicker and easier.
- 4. This project will create a mobile application to connect service members to service organizations. This work effort will be a pilot to confirm market acceptance. The focus will be on assisting service members with educational, housing and employment opportunities. The application will be free and allow service members to access this information anywhere on the globe. Veterans Administration Mobile Resource Application
- 5. Work Breakdown Structure / Scope In scope Veteran friendly mobile application (Release 1) Education, Housing & Employment IOS and Android Platforms Out of scope Offerings in other areas outside of Education, Housing & Employment Web platform Any data source requiring fees
- 6. Veterans Mobile App to Success Schedule and Budget update Blue Elephants Team Design High level Low level iOS platform Android platform 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Analysis Development Testing Rollout Analysis Requirements Project management Early Life Support Raw estimate: $114K Contingency (10%): $12K Management Reserve (10%) $12K Total estimate: $138K Estimated schedule: 21 weeks Key Activities Key messages Week # $4K $22K $4K $16K $16K $12K $4K $16K $16K $16K
- 7. Human Resource Requirements Roll Analysis Design Development Testing Roll-Out PM Purple PMT 2 people x 10 days 1 person x 40 days 3 people x 10 days 3 people x 10 days 3 people x 5 days 4 people x 21 weeks VA SME 1 person x 5 days 1 person x 10 days -- 2 people x 20 days 2 people x 5 days 1 person x 4 weeks Testers -- -- -- 10 people x 20 days -- -- Developer 1 person x 10 days 4 people x 40 days 3 people x 30 days 2 people x 20 days 2 people x 5 days 1 person x 40 days Focus Group 10 people x 10 days -- -- 10 People x 20days -- -- VSO’s 1 person x 5 days 3 people x 5 days 1 person x 10 days 1 person x 10 days 3 people x 1 day -- ED Org’s 1 person x 5 days 3 people x 5 days 1 person x 10 days 1 person x 10 days 3 people x 1 day -- VSOs – Veterans Service Organizations | ED Org’s – Educational Organizations
- 8. Communication Plan Deliverable Recipients Delivery Method Schedule Owner Project Info Purple PMT Google Docs PMT F2F Conference Call As Required Project Manager Status Reports PMT Sponsor Conference Call Weekly Project Manager Budget Updates PMT Sponsor Google Docs F2F At Gate Review Project Manager Schedule Sponsor, PMT, Developer, Conference Call As Required Project Manager Kick Off Meeting Sponsor F2F One time Project Manager Rollout Announcement Active Service Members & Veterans Email; App Stores; Advertising One time Project Manager
- 9. Quality Requirements Initial survey with focus group of service members to guide development of Application Close work with developers during design phase Beta testing and design review of App Retest with participants from initial survey Post launch support from Purple Elephant Team Positive communication throughout the project
- 10. Risk Management H M 2 L 1 3 L M H Risk Item Prob Impact Mitigation Plan Mitigation Cost Owner Failure to keep developers designers and project staff L M Replace $4K Project Manager Demand for another platform to be developed L L Only iOS and Android None Project Manager Failure to get enough people and organizations to participate L M Increase advertising, in- person kiosk at various locations None VA Lead Product does not launch on time M H extend schedule $16K Project Manager Not enough exposure of app L M Add Social media manager $4K TBD 3rd Party Data source changes not communicated to our team M H Regular communication with source providers $50K TBD 3rd Party Probability Impact Note: Number of risk items in each risk area
- 11. Procurement Legend: Milestone • We choose apple and android because the are the two largest phone software companies on the market. • When it comes to the focus groups the quality of participant is extremely important. Their feedback will be essential to the final product. • Having phone purchased and in the has on the user in the testing phase. • Potentially not finding the type of user that will ultimately use the app. Test group not sticking around through the testing phase.
- 12. Wrap Up The proposed App will bridge a gap between veteran service organizations and service members Project duration will be 21 weeks Project budget will be $138,000 Proactive communication between stakeholders will help mitigate risk and ensure quality results Is the Veterans Administration ready to go mobile with their Android or IOS?
Editor's Notes
- #7: High level-overall application architecture design, it describes the relation between various modules and function of the system. Task 1-Review of application requirements Task 2-sketches and wireframes Task 3- Prototype Task 4 feedback Task 5 approval * milestone Cost estimation – $2500.00 Start- 10/31 Finish 11/9 Low level-step by step details of application Task 1 Review of Prototype Task 2 Usability testing Task 3 Visual design Task 4 feed back Task 5 approval *milestone Cost estimation – $2500.00 Start 11/10 Finish 11/18 Find Developer Task 1-Get estimates Task 2-Assign developer Task 3-Review prototypes and application specification Task 4-Coding Task 5- Test Code Task 6- Feedback Task 7- Coding complete Approval *milestone Cost estimation $11,000 per platform Start 11/21 Finish 03/17
- #11: risk failure to keep staff Risk demand for another platform to be developed Risk not enough organizations participate, Risk Not launch on time due to rejection of app by platforms, needing more time to relaunch Risk not enough exposure to generate interest in app Risk poor support for app after launch
- #12: What needs to be purchased? UX, Visual Designers, Developers, Advertising Agency, Technical Support ,if it cannot be done in-house ,sub-contract through a reputable agency Why these vendors? -positive client reviews, experience as subcontractors in business since 2009 offers price within budget 100.00 Vendor Quality-presented quality portfolio of previous apps Procurement Milestones-Accepted contract Procurement Risks-Not available, quote too high