What is bpm
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The document discusses the challenges of business processes across various departments like sales, finance, and HR, highlighting common issues such as lack of visibility and inefficiencies. It introduces Business Process Management (BPM) and Business Process Management Software (BPMS) as solutions to enhance process visibility, automate workflows, and improve operational effectiveness. The document outlines the benefits of implementing BPM and BPMS, including significant reductions in operational costs and cycle times, leading to improved service quality and customer satisfaction.
What is bpm
- 1. More material like this can be found at: http://www.bpmresourcecenter.com 1
- 2. Agenda Business Process Challenges What is BPM ? BPM and BPMS 2
- 3. Business Processes – Every Business Has Them Sales Finance Marketing Operations • Quotes / Pricing • Invoice Admin • Advertising • Inventory Management • Underwriting • Procurement • Events Management • Order Fulfillment • Contract Approval • Project/ Budget Approval • Packaging & Pricing • Client Management • New Client Onboard • Expense Management • Communications • Events Management • Compensation • Charge backs • Creative Development • Facilities Management • Meeting Planning • Budget Planning • Award Distribution • RFP Admin Information Customer Service Technology • Case Management • IT Request • Client Feedback Management • Inquiry Management • Portfolio Management • Escalation • App / System Support Management • Incident & Bug Fix • SLA Management • Change Control • Support Services • Certifications Renewals Legal Human Resources • Contract Management • Recruitment • Investigation • New Hire On-boarding • New File / Case • Compensation Plan & Management Admin • Regulatory Filing • Benefits Administration • Legal Doc • Performance Management Management • Training & Career Dev • Employee Status Change • Transfer / Relocation • Leave Management Tasks/activities and the systems we use to get things done. - An order processed, a new hire on-boarded, etc.
- 4. Typical Process Issues 1. Lack of visibility Process Chaos 2. Lost requests/information 3. Duplicate work efforts 4. Mistakes 5. Understanding/knowledge transfer 6. Training/onboarding new employees 7. Lack of adherence to policy/compliance 8. Long cycle times to process 9. No measurements or metrics 10. … Workforce and System inefficiencies that lead to poor quality of service, higher costs, customer and employee satisfaction issues.
- 5. What is Business Process Management? - Align Management Six Sigma - The tools and processes to Approach Flow Voice of the methods to strategic goals Charts Customer document, Philosophy Methodology analyze, redesign -Measure, and monitor Corporate Lean Office monitor and processes continuously Culture BPM Value Stream improve Mapping Process Workflow Mapping Technology - Various software to help SOA capture process BPMS information, automate Process Automation workflow, integrate systems, enforce deadlines and process rules, track and report on business processes
- 6. BEFORE BPM Status ? AFTER BPM BPM HR Facilities Manager Employee Methodology Facilitates Formalizing and Status ? Improving the Process HRMS CRM
- 7. BEFORE BPM Status ? AFTER BPM BPM HR Facilities Manager Employee Methodology Facilitates Formalizing and Status ? Improving the Process HRMS CRM AFTER BPMS BPMS HR Facilities Manager Employee Technology Enforces Known Process, Provides status, enf Visibility BPMS Software orce deadlines, and Metrics process metrics, et HRMS CRM c.
- 8. BEFORE BPM Status ? Methods and Tools to 1) Capture and document the current process flow 2) Analyze the process for inefficiencies and 3) Design or map out the future to-be process. Also central library of knowledge. AFTER BPM BPM HR Facilities Manager Employee Methodology Facilitates Formalizing and Status ? Improving the Process HRMS CRM AFTER BPMS BPMS HR Facilities Manager Employee Technology Enforces Known Process, Provides status, Visibility BPMS Software enforce deadlines, and Metrics process metrics, HRMS CRM etc.
- 9. BEFORE BPM Status ? Methods and Tools to 1) Capture and document the current process flow 2) Analyze the process for inefficiencies and 3) Design or map out the future to-be process. Also central library of knowledge. AFTER BPM BPM HR Facilities Manager Employee Methodology Facilitates Formalizing and Status ? Improving the Process HRMS CRM AFTER BPMS BPMS HR Facilities Manager Employee Technology Enforces Known Process, Provides status, Visibility BPMS Software enforce deadlines, and Metrics process metrics, HRMS CRM etc.
- 10. BEFORE BPM Status ? Methods and Tools to help perform the tasks and activities AFTER BPM BPM HR Facilities Manager Employee Methodology Facilitates Formalizing and Status ? Improving the Process HRMS CRM AFTER BPMS BPMS HR Facilities Manager Employee Technology Enforces Known Process, Provides status, enf Visibility BPMS Software orce deadlines, and Metrics process metrics, et HRMS CRM c.
- 11. BEFORE BPM Status ? Methods and Tools to help perform the tasks and activities AFTER BPM BPM HR Facilities Manager Employee Methodology Facilitates Formalizing and Electronic Forms/Screens to capture, route and present data. Status ? (Data from users or existing Improving the systems) – route based on flow Process diagramCRM HRMS AFTER BPMS BPMS HR Facilities Manager Employee Technology Enforces Known Process, Provides status, enf Visibility BPMS Software orce deadlines, and Metrics process metrics, et HRMS CRM c.
- 12. BEFORE BPM Status ? Methods and Tools to help perform the tasks and activities AFTER BPM BPM Definition of deadlines and HR Facilities Manager Employee Methodologyeach to enforce rules for flow/processes step in a Facilitates followed as designed process is Formalizing and Status ? Improving the Process HRMS CRM AFTER BPMS BPMS HR Facilities Manager Employee Technology Enforces Known Process, Provides status, Visibility BPMS Software enforce deadlines, and Metrics process metrics, HRMS CRM etc.
- 13. BEFORE BPM Status ? Methods and Tools to help perform the tasks and activities AFTER BPM BPM HR Facilities Manager Employee Methodology Facilitates Formalizing and Status ? Access to worklist (inbox) Improving the deadlines/alerts through email, on mobile devices or accessible Process HRMS CRM on the web. AFTER BPMS BPMS HR Facilities Manager Employee Technology Enforces Known Process, Provides status, enf Visibility BPMS Software orce deadlines, and Metrics process metrics, et HRMS CRM c.
- 14. BEFORE BPM Status ? Reports, Dashboards, Auditing, Real-Time Flow Progression (status) of individual workflows and aggregate data across all workflows AFTER BPM BPM HR Facilities Manager Employee Methodology Facilitates Formalizing and Status ? Improving the Process HRMS CRM AFTER BPMS BPMS HR Facilities Manager Employee Technology Enforces Known Process, Provides status, Visibility BPMS Software enforce deadlines, and Metrics process metrics, HRMS CRM etc.
- 15. BEFORE BPM Status ? Reports, Dashboards, Auditing, Real-Time Flow Progression (status) of individual workflows and aggregate data across all workflows AFTER BPM BPM HR Facilities Manager Employee Methodology Facilitates Formalizing and How many items were processed in a period, how long on average Status ? does it take, are we within service Improving the levels, trends and more Process HRMS CRM AFTER BPMS BPMS HR Facilities Manager Employee Technology Enforces Known Process, Provides status, Visibility BPMS Software enforce deadlines, and Metrics process metrics, HRMS CRM etc.
- 16. BEFORE BPM Status ? Now that we have metrics, can we do it betters still ? AFTER BPM BPM HR Facilities Manager Employee Methodology Facilitates Formalizing and Status ? Improving the Process HRMS CRM AFTER BPMS BPMS HR Facilities Manager Employee Technology Enforces Known Process, Provides status, Visibility BPMS Software enforce deadlines, and Metrics process metrics, HRMS CRM etc.
- 17. Implementing BPM and BPMS All Business Processes Align Process to Strategic Business Goals Select or Define a Methodology Workshops, As-Is Process Mapping/Analysis BPM To-Be Process and Improvement Process Recommendations Improvement Candidates Holistic for BPMS? Approach to Yes Business Process Management Determine Return on Investment BPMS Business Case/Select BPMS Tool Prioritize Projects BPMS Select Pilot Process To-Be Design Automation/Optimization for Automation Implement
- 18. Benefits of BPMS *Significant Top/Bottom Line Results 18% y/y operation cost reduction 43% cycle time reduction 17% increase in output * Project $5.5 Billion spending The fastest growing segments in application development * IDC Report
- 19. Benefits In Every Industry Financial Services Client On-boarding 80% reduction in cycle time. 60% of manually steps eliminated Telecommunications Billing disputes Enforce payout policies, reduce duplicates, lower payouts by 10% ($3 million quarterly) Engineering Technical proposal turn-around 80% reduction time in proposal generation leading to a 10% increase in revenue Manufacturing Logistics/Distressed Shipments Percentage of Shipments saved increased from 5% to 70% $ 2Million savings per quarter Numerous Other Examples