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16 October 2018© Tasktop
Carmen DeArdo | 16 October 2018
What is Value Stream Management
& why do you need it?
16 October 2018© Tasktop
GoToWebinar Housekeeping
Check your email tomorrow for
recording and slides.
If you are having technical problems,
please contact GoToWebinar:
Toll-Free: (855) 202-7959
Long Distance: (805) 617.7049
*United States Numbers
16 October 2018© Tasktop
Speaker
Carmen DeArdo
Senior VSM Strategist @ Tasktop Technologies
Carmen has experience both leading and consulting on Enterprise wide DevOps
Journeys over the last decade. His current focus is on utilizing this experience
and VSM principles to help companies accelerate their flow of business value
work. @carmendeardo
16 October 2018© Tasktop
43
STRATEGIC
PARTNERS36
TOOLS
SUPPORTED57
TOOL VERSIONS
SUPPORTED300+
API TESTS RUN
PER DAY500k
OF THE
FORTUNE 100
STAFF
A Little About Tasktop
Founded 2007
Committed to customer and partner-centric innovation
4 product lines & contributor to open source products
160
16 October 2018© Tasktop
2 decades - Mik Kersten
10 years research & open source dev
o Xerox PARC, Eclipse, UBC
10 years building a company
o Tasktop, working w/ Global 500
3 epiphanies
Disconnect between the software
architecture and the value stream
Software value streams span the entire
business
Not a linear process but a complex
network that needs to be aligned to
products
16 October 2018© Tasktop
The Problem
We have implemented Agile!
We have implemented New Technologies!
We have certified Processes!
So why is the Business Still Unhappy?
16 October 2018© Tasktop
Customer Concept (IDEA)
through Feature Definition
Agile Design / Develop
/ Test Stories
from Backlog
through Iterations
Stories Done until deployed into
production
Increase Flow across the entire Value Stream
Time
AND
”Code To
Cloud” is
necessar
y
BUT must
also
connect to
the
Business
Agile is a
good
place to
start
16 October 2018© Tasktop
"Tasktop provides integration
capabilities across a broad range of
DevOps tooling – a core VSM
capability that enables traceability,
visibility, and connections between
the people, process, and technology.”
Forrester Research,
Inc., says “the time is
right for VSM”
16 October 2018© Tasktop
True North
• Business Success
• Higher Engagement
• Innovation
Focus is on enabling Business Responsiveness
Reduce Lead Time from Business Idea/Hypothesis to Delivery and
Feedback
16 October 2018© Tasktop
IT is disconnected from
the business and vision.
Leadership is tracking
activities not the results.
Project funding is
fundamentally broken.
Business feels IT is solving its own problems, not delivering
more (cost center view as opposed to profit center)
IT feels like a black box to
the business.
5 Problems
01 02 03
04 05
16 October 2018© Tasktop
Business IT
16 October 2018© Tasktop
Project vs Product Orientation
Budgeting Timeframes Success Teams
Prioritization RiskVisibility
16 October 2018© Tasktop
Budgeting
Project 1
New Project + New Budget Product
New Budget
New Budget
Project Product
16 October 2018© Tasktop
Timeframes
Define Project
(e.g. for a year)
Start
End
Maintenance
Customer
Operate
Release
Create
Ideate
Product Lifecycle
(for years)
Project Product
16 October 2018© Tasktop
Success
Cost Center Profit Center
Project Product
16 October 2018© Tasktop
Teams
Project Product
Project 1 Project 2
Project 3
Product 1
Product 2
Product 3
People are brought to work Work is brought to People
16 October 2018© Tasktop
Project ProductPrioritization
Waterfall orientation Agile orientation
16 October 2018© Tasktop
Project ProductVisibility
IT
PMO
IT is a black box Direct mapping to what the business wants
IT Business Needs
16 October 2018© Tasktop
Project ProductRisk
Start
Delivery
All learning,
specification, and
strategic decision
making up-front
16 October 2018© Tasktop
Architect Your Value Stream
2
0
Every system is perfectly designed to get
the results it gets.
- W. Edwards Deming
“
16 October 2018© Tasktop
Value Stream Architecture Principles
Architect for Flow and Speed of Delivery (APIs/Microservices, Feature
Toggles, Dark Launching)
Implement Flow Metrics
Utilize metrics in retrospectives and ask “what’s slowing us down, how
can we go faster?”
Replace request/response/SLAs with Self-Service
Create continuous improvement initiatives which are prioritized with other
work and made visible
2
1
16 October 2018© Tasktop
Create an Integrated Delivery Pipeline Product
Utilize Best of Breed Tools (vs Best of Suite)
Connect them using standard integration patterns/technologies
Tool customization is a red flag!
Have an exit strategy when you implement a new tool
Model your workflows
o Idea -> Feature -> Story -> Dev -> Commit -> Build -> Deploy
o Incident -> Defect -> Dev -> Commit -> Build -> Deploy
o Risk Story (or Debt) -> Dev -> Commit -> Build -> Deploy
Utilize model based integration so the workflow model isn’t disrupted
when a different tool is implemented (Rally replaced by Jira)
2
2
16 October 2018© Tasktop
VALUE STREAM
Product Owner
Prioritization
Funding
Cross-skilling
InnerSourcing
Empower
16 October 2018© Tasktop
Optimize the System to Increase Flow
2
4
Gene Kim
“Optimize the performance of the entire system rather than a
specific silo of work
W. Edwards Deming
“Balance practitioner feedback with taking a systems approach
16 October 2018© Tasktop
Create Flow and Empower
Business After Months Development
Long waiting time
16 October 2018© Tasktop
Create Flow and Empower
Business
Shortened Waiting Time
Feature 1
Development
Feature 2
Development
Feature 3
Development
Feature 4
Development
…
…
16 October 2018© Tasktop
16 October 2018© Tasktop
What are the core Flow Metrics?
How much value are customers
getting per quarter?
Do we spend more time waiting
on work than actually doing work?
How long from request to release
does it take for my teams to
release a feature?
Are my teams thrashing because
of too much WIP?
Am I allocating the right capacity
towards features vs. risks vs.
defects vs. debt?
Flow Velocity Flow Efficiency Flow Time
Flow Load Flow Distribution
16 October 2018© Tasktop
What Flows in a Value Stream?
Flow Item Delivers Pulled by Description Example Artifacts
Feature New business
value
Customers New value added to drive a
business result; visible to the
customer
Epic, User Story,
Requirement
Defect Quality Customers Fixes for quality problems that
affect the customer experience
Bug, Problem,
Incident, Change
Risk Security,
Governance,
Compliance
Security and
Risk Officers
Work to address security, privacy
and compliance exposures
Vulnerability,
Regulatory
Requirement
Debt Removal of
impediments to
future delivery
Architects Improvement of the software
architecture and operational
architecture
API addition,
refactoring,
infrastructure
automation
Project to Product (Mik Kersten)
https://itrevolution.com/book/project-to-product/
16 October 2018© Tasktop
Flow Distribution
16 October 2018© Tasktop
Flow Time
16 October 2018© Tasktop
Flow Efficiency
16 October 2018© Tasktop
How long did it take for
this feature to get through
the value stream?
How much wait time was
there for defects?
What is the distribution
between defects, features,
risk and technical debt?
01 02 03
Measure
12
6
9 3
16 October 2018© Tasktop
Flow Dashboards
Project to Product (Mik Kersten) https://itrevolution.com/book/project-to-product/
16 October 2018© Tasktop
Answers
How long did it take for
this feature to get through
the value stream?
How much wait time was
there for defects?
What is the distribution
between defects, features,
risk and technical debt?
01 02 03
Active
Waiting
Start End
16 October 2018© Tasktop
Move From Functional Optimization
16 October 2018© Tasktop
To Business Value Optimization
16 October 2018© Tasktop
From Functional Silos..
16 October 2018© Tasktop
To a Connected Value Stream Network
16 October 2018© Tasktop
The end-to-end connected value stream is possible
16 October 2018© Tasktop
The end-to-end connected value stream is possible
© Tasktop 2018
16 October 2018© Tasktop
Identify Pilot Product Value Stream
Small enough – manageable size but not too trivial
Fast moving: Work tends to be completed in days (1-10 days)
o Enable building a trend during the pilot
Low Risk
Visible & Impactful to business
16 October 2018© Tasktop
Actions to Take Today
CONNECT
Get Your Tools Talking
01
MODEL YOUR PRODUCT
MODEL
Model Your Artifacts
Model Your Statuses
02
16 October 2018© Tasktop
Celebrate
SUCCESS
Get Started
Prime the pump
Start Small
Empower the
Value Stream Team
Make the adoption
work visible
Show and Tell
with Executives
Experiment
01
02
03
04
05
06
07
Patience to Persevere
08
Model Products
09
16 October 2018© Tasktop
Value Stream Management: Educational Offerings
What is Value Stream Management?
o Intro to Value Stream Management
o Online training (2 hours)
Architect your Value Stream
o Value Stream Architecture Consulting
o Consulting Session (1 hour)
What is The Flow Framework?
o Read Project to Product by Mik Kersten
o November 20, 2018 Release
Next Steps:
VSM and Flow Framework Education
www.tasktop.com/value-stream-learning
16 October 2018© Tasktop
Questions?
16 October 2018© Tasktop
MIK KERSTEN
CEO & Co-Founder
Tasktop
SUZETTE JOHNSON
Agile Center of Excellence Lead
Northrop Grumman
ROBIN YEMAN
Lockheed Martin Fellow
Lockheed Martin
MARK FORD
Lead Developer, TIAA
Community Director, Vivit
KRISTEN BIDDULPH
Certified Agile Leader
Nationwide Insurance
KYLE WILLIAMS
Manager
Deloitte
DAVE WEST
CEO
Scrum.org
DOMINICA DEGRANDIS
Director, Digital Transformation
Tasktop
JEFF ZAHORCHAK
Manager, Enterprise Applications
Select Medical
NICOLE BRYAN
VP, Product
Tasktop
FABIO ECHAVARRIA
Senior Consultant
Deloitte
Register at: connect.tasktop.com

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What is Value Stream Management and why do you need it?

  • 1. 16 October 2018© Tasktop Carmen DeArdo | 16 October 2018 What is Value Stream Management & why do you need it?
  • 2. 16 October 2018© Tasktop GoToWebinar Housekeeping Check your email tomorrow for recording and slides. If you are having technical problems, please contact GoToWebinar: Toll-Free: (855) 202-7959 Long Distance: (805) 617.7049 *United States Numbers
  • 3. 16 October 2018© Tasktop Speaker Carmen DeArdo Senior VSM Strategist @ Tasktop Technologies Carmen has experience both leading and consulting on Enterprise wide DevOps Journeys over the last decade. His current focus is on utilizing this experience and VSM principles to help companies accelerate their flow of business value work. @carmendeardo
  • 4. 16 October 2018© Tasktop 43 STRATEGIC PARTNERS36 TOOLS SUPPORTED57 TOOL VERSIONS SUPPORTED300+ API TESTS RUN PER DAY500k OF THE FORTUNE 100 STAFF A Little About Tasktop Founded 2007 Committed to customer and partner-centric innovation 4 product lines & contributor to open source products 160
  • 5. 16 October 2018© Tasktop 2 decades - Mik Kersten 10 years research & open source dev o Xerox PARC, Eclipse, UBC 10 years building a company o Tasktop, working w/ Global 500 3 epiphanies Disconnect between the software architecture and the value stream Software value streams span the entire business Not a linear process but a complex network that needs to be aligned to products
  • 6. 16 October 2018© Tasktop The Problem We have implemented Agile! We have implemented New Technologies! We have certified Processes! So why is the Business Still Unhappy?
  • 7. 16 October 2018© Tasktop Customer Concept (IDEA) through Feature Definition Agile Design / Develop / Test Stories from Backlog through Iterations Stories Done until deployed into production Increase Flow across the entire Value Stream Time AND ”Code To Cloud” is necessar y BUT must also connect to the Business Agile is a good place to start
  • 8. 16 October 2018© Tasktop "Tasktop provides integration capabilities across a broad range of DevOps tooling – a core VSM capability that enables traceability, visibility, and connections between the people, process, and technology.” Forrester Research, Inc., says “the time is right for VSM”
  • 9. 16 October 2018© Tasktop True North • Business Success • Higher Engagement • Innovation Focus is on enabling Business Responsiveness Reduce Lead Time from Business Idea/Hypothesis to Delivery and Feedback
  • 10. 16 October 2018© Tasktop IT is disconnected from the business and vision. Leadership is tracking activities not the results. Project funding is fundamentally broken. Business feels IT is solving its own problems, not delivering more (cost center view as opposed to profit center) IT feels like a black box to the business. 5 Problems 01 02 03 04 05
  • 11. 16 October 2018© Tasktop Business IT
  • 12. 16 October 2018© Tasktop Project vs Product Orientation Budgeting Timeframes Success Teams Prioritization RiskVisibility
  • 13. 16 October 2018© Tasktop Budgeting Project 1 New Project + New Budget Product New Budget New Budget Project Product
  • 14. 16 October 2018© Tasktop Timeframes Define Project (e.g. for a year) Start End Maintenance Customer Operate Release Create Ideate Product Lifecycle (for years) Project Product
  • 15. 16 October 2018© Tasktop Success Cost Center Profit Center Project Product
  • 16. 16 October 2018© Tasktop Teams Project Product Project 1 Project 2 Project 3 Product 1 Product 2 Product 3 People are brought to work Work is brought to People
  • 17. 16 October 2018© Tasktop Project ProductPrioritization Waterfall orientation Agile orientation
  • 18. 16 October 2018© Tasktop Project ProductVisibility IT PMO IT is a black box Direct mapping to what the business wants IT Business Needs
  • 19. 16 October 2018© Tasktop Project ProductRisk Start Delivery All learning, specification, and strategic decision making up-front
  • 20. 16 October 2018© Tasktop Architect Your Value Stream 2 0 Every system is perfectly designed to get the results it gets. - W. Edwards Deming “
  • 21. 16 October 2018© Tasktop Value Stream Architecture Principles Architect for Flow and Speed of Delivery (APIs/Microservices, Feature Toggles, Dark Launching) Implement Flow Metrics Utilize metrics in retrospectives and ask “what’s slowing us down, how can we go faster?” Replace request/response/SLAs with Self-Service Create continuous improvement initiatives which are prioritized with other work and made visible 2 1
  • 22. 16 October 2018© Tasktop Create an Integrated Delivery Pipeline Product Utilize Best of Breed Tools (vs Best of Suite) Connect them using standard integration patterns/technologies Tool customization is a red flag! Have an exit strategy when you implement a new tool Model your workflows o Idea -> Feature -> Story -> Dev -> Commit -> Build -> Deploy o Incident -> Defect -> Dev -> Commit -> Build -> Deploy o Risk Story (or Debt) -> Dev -> Commit -> Build -> Deploy Utilize model based integration so the workflow model isn’t disrupted when a different tool is implemented (Rally replaced by Jira) 2 2
  • 23. 16 October 2018© Tasktop VALUE STREAM Product Owner Prioritization Funding Cross-skilling InnerSourcing Empower
  • 24. 16 October 2018© Tasktop Optimize the System to Increase Flow 2 4 Gene Kim “Optimize the performance of the entire system rather than a specific silo of work W. Edwards Deming “Balance practitioner feedback with taking a systems approach
  • 25. 16 October 2018© Tasktop Create Flow and Empower Business After Months Development Long waiting time
  • 26. 16 October 2018© Tasktop Create Flow and Empower Business Shortened Waiting Time Feature 1 Development Feature 2 Development Feature 3 Development Feature 4 Development … …
  • 27. 16 October 2018© Tasktop
  • 28. 16 October 2018© Tasktop What are the core Flow Metrics? How much value are customers getting per quarter? Do we spend more time waiting on work than actually doing work? How long from request to release does it take for my teams to release a feature? Are my teams thrashing because of too much WIP? Am I allocating the right capacity towards features vs. risks vs. defects vs. debt? Flow Velocity Flow Efficiency Flow Time Flow Load Flow Distribution
  • 29. 16 October 2018© Tasktop What Flows in a Value Stream? Flow Item Delivers Pulled by Description Example Artifacts Feature New business value Customers New value added to drive a business result; visible to the customer Epic, User Story, Requirement Defect Quality Customers Fixes for quality problems that affect the customer experience Bug, Problem, Incident, Change Risk Security, Governance, Compliance Security and Risk Officers Work to address security, privacy and compliance exposures Vulnerability, Regulatory Requirement Debt Removal of impediments to future delivery Architects Improvement of the software architecture and operational architecture API addition, refactoring, infrastructure automation Project to Product (Mik Kersten) https://itrevolution.com/book/project-to-product/
  • 30. 16 October 2018© Tasktop Flow Distribution
  • 31. 16 October 2018© Tasktop Flow Time
  • 32. 16 October 2018© Tasktop Flow Efficiency
  • 33. 16 October 2018© Tasktop How long did it take for this feature to get through the value stream? How much wait time was there for defects? What is the distribution between defects, features, risk and technical debt? 01 02 03 Measure 12 6 9 3
  • 34. 16 October 2018© Tasktop Flow Dashboards Project to Product (Mik Kersten) https://itrevolution.com/book/project-to-product/
  • 35. 16 October 2018© Tasktop Answers How long did it take for this feature to get through the value stream? How much wait time was there for defects? What is the distribution between defects, features, risk and technical debt? 01 02 03 Active Waiting Start End
  • 36. 16 October 2018© Tasktop Move From Functional Optimization
  • 37. 16 October 2018© Tasktop To Business Value Optimization
  • 38. 16 October 2018© Tasktop From Functional Silos..
  • 39. 16 October 2018© Tasktop To a Connected Value Stream Network
  • 40. 16 October 2018© Tasktop The end-to-end connected value stream is possible
  • 41. 16 October 2018© Tasktop The end-to-end connected value stream is possible © Tasktop 2018
  • 42. 16 October 2018© Tasktop Identify Pilot Product Value Stream Small enough – manageable size but not too trivial Fast moving: Work tends to be completed in days (1-10 days) o Enable building a trend during the pilot Low Risk Visible & Impactful to business
  • 43. 16 October 2018© Tasktop Actions to Take Today CONNECT Get Your Tools Talking 01 MODEL YOUR PRODUCT MODEL Model Your Artifacts Model Your Statuses 02
  • 44. 16 October 2018© Tasktop Celebrate SUCCESS Get Started Prime the pump Start Small Empower the Value Stream Team Make the adoption work visible Show and Tell with Executives Experiment 01 02 03 04 05 06 07 Patience to Persevere 08 Model Products 09
  • 45. 16 October 2018© Tasktop Value Stream Management: Educational Offerings What is Value Stream Management? o Intro to Value Stream Management o Online training (2 hours) Architect your Value Stream o Value Stream Architecture Consulting o Consulting Session (1 hour) What is The Flow Framework? o Read Project to Product by Mik Kersten o November 20, 2018 Release Next Steps: VSM and Flow Framework Education www.tasktop.com/value-stream-learning
  • 46. 16 October 2018© Tasktop Questions?
  • 47. 16 October 2018© Tasktop MIK KERSTEN CEO & Co-Founder Tasktop SUZETTE JOHNSON Agile Center of Excellence Lead Northrop Grumman ROBIN YEMAN Lockheed Martin Fellow Lockheed Martin MARK FORD Lead Developer, TIAA Community Director, Vivit KRISTEN BIDDULPH Certified Agile Leader Nationwide Insurance KYLE WILLIAMS Manager Deloitte DAVE WEST CEO Scrum.org DOMINICA DEGRANDIS Director, Digital Transformation Tasktop JEFF ZAHORCHAK Manager, Enterprise Applications Select Medical NICOLE BRYAN VP, Product Tasktop FABIO ECHAVARRIA Senior Consultant Deloitte Register at: connect.tasktop.com

Editor's Notes

  • #5: Vancouver HQ was founded in 2007 and supports customers across Canada, USA, Europe and Australia Among our customers are 43 of the Fortune 100, meaning we are serving some of the largest software delivery organizations in the world. Our customers are 11 of the 25 world’s top banks,4 of the US’s largest issuers, 6 of the top health plans As of today we have around 160 staff We have a large and very sophisticated product suite, supporting 57 tool integrations with 29 technology partners. Customer-centric and partner-centric innovation is one of our core values.
  • #6: Epiphany 1: Software productivity declines and thrashing increases as software scales, due to disconnects between the architecture and the value stream. Epiphany 2: Disconnected software value streams are the number-one bottleneck to software productivity at scale. These disconnects span practitioners, the business, and the dated project management model. Epiphany 3: Software value streams are not linear manufacturing processes but complex collaboration networks that need to be aligned to products.[/BL]
  • #8: Value stream thinkers ask: How can we provide greater and greater value to our customers - through innovation - while eliminating delays, improving quality, and reducing cost, labor and employee frustration? In terms of optimizing the “build and deploy” stage, Agile and DevOps have been a success, enabling priority features to be built and released into production faster than ever. But what about everything that happens before and after a product has been built and deployed? Any benefits of Agile and DevOps hit a wall if there is no automated flow of work across the end-to-end process.
  • #9: Value Stream Management is and why do you need it? VSM is a holistic approach to taking control of an organization’s software delivery value stream to help deliver better business outcomes through IT.
  • #30: *At Tasktop we have defined in general terms a set of flow items that we can measure. Flow Items are designed for tracking the most generic characterization of work in a way that is most meaningful to business stakeholders and customers. A Flow Item is a unit of business value pulled by a stakeholder in the software delivery process and they are explicitly tied to new business value. A feature is tied to business value like the delivery of a new epic, user story or requirement. A Defect is a fix or change that improves the quality of the customer experience which is a value add. We have identified two other kinds of work. First, there is work on risks. This includes the various kinds of security, regulatory and compliance that must be scheduled onto development backlogs, implemented, tested, deployed and maintained. In other words, this is work that ultimately competes for priority against Features and Defects. The final and fourth type of work is Technical Debt, it describes the need to perform work on the code base that, if not done, will result in the reduced ability to modify or maintain that code in the future. We will discuss calibrating Flow Distribution a bit later, but for example, a focus primarily on Feature delivery can result in a large accumulation of Tech Debt. If work remains undone to reduce the Tech Debt, then it could impede the future ability to deliver Features by making the software architecture too tangled to innovate on. So it is these flow items that provide us with the abstraction that we need to see business value flow in software delivery.