Workshop Workshop
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This document outlines best practices for planning and facilitating workshops. It discusses preparing for workshops by practicing presentations, knowing the environment and available tools, and creating detailed agendas. It also covers facilitating workshops by establishing ground rules, handling questions, keeping activities on track and time, and providing guidance to groups. The goal is to create collaborative environments and measure the success of workshops.
![No Tools. No Problem.
- Nathan Shedroff
“Know your [content] and be
prepared to tell it no matter
what happens with the
technology.”](https://image.slidesharecdn.com/workshopworkshop-key-130522193438-phpapp02/85/Workshop-Workshop-37-320.jpg)
Workshop Workshop
- 1. Brad Nunnally - @bnunnally Russ Unger - @russu | Perficient XD | GE Capital The Workshop Workshop
- 5. -Russ Unger “We are all event planners now.”
- 7. Today’s Agenda • Create a Team Name • Behind the Scenes of Workshops • During the Workshop • Workshop Activities • Post-Workshop • Wrap Up Let’s Get Started!
- 10. Sound Familiar? Let’s whiteboard this out... I’ll schedule a quick brainstorm... We’ll plan a working session... Can we sketch out some ideas together?
- 12. TypesofWorkshops
- 14. Exploratory
- 15. Decision-Making
- 16. Team-Based Activities Teams can be as small or as large as necessary
- 17. Agendas
- 18. Every Workshop Deserves an Agenda They are no longer optional "I've often found, though, that deserving and happening don't always necessarily go together." -Tasslehoff Burrfoot
- 20. Agenda 101 • High level Activities • Topics To Be Covered • Time Table • Break Times • Communicate Purpose • Introduce Yourself • Define Outcomes • Additional Background • Additional Roles
- 21. Example
- 22. Example
- 26. Orchestration is Key • What, When, Where, Etc. Prepare the workshop-specific details • Follow-Up Collecting & distributing outcomes • Structure & Timing Planning the Activity / Activities • Organize the Attendees Getting the right people, place, time
- 27. -Russ Unger “We are all event planners now.”
- 28. - Russ Unger - Scott Berkun How to Prepare • UX-Type methods; rapid prototyping • Rough outline & slides; practice • Iterate at challenge areas • Repeat until no changes needed - Christina Wodtke • Get your content out quickly • Fix the things that are vague • Remove needless content • Tighten up; get the story right • Get ideas out without a filter • Assess; add where necessary • Cut without mercy • Repeat. Repeat. Repeat.
- 29. Elements of a Workshop • People • Timeline • Agenda • Environment • Materials • Supplies • Presentation (if needed) • Goals • Outcomes • Samples
- 30. So What? How does this all relate to the larger picture? • What do we accomplish? • What do we gain/save? • Why did we spend this time together? - Dr. Arthur P. Doederlein
- 32. MVW Minimum Viable Workshop WORDS WORDSwords WORDS WORDSwords WORDS WORDSwords WORDS WORDSwords WORDS WORDSwords WORDSWORDSwords WORDS WORDSwords WORDS WORDSwords WORDS WORDSwords WORDS WORDSwordsWORDS WORDSwords WORDS WORDSwords WORDS WORDS words WORDS WORDSwords WORDS WORDSwords WORDSWORDSwords WORDS WORDSwords WORDS WORDSwords WORDS
- 33. Know Your Stuff. The Stuff That is YOURS.
- 34. Your Stuff • Computer, Software, Files, Etc. • Cables & Connections • Remote Control • A/V • Supplies • The Internet • Reference Materials • Food & Snacks
- 35. Know Their Stuff. The Stuff That Is NOT YOURS.
- 36. Their Stuff • The Room • Their Computer?! • Audio Quality • Video / Projector & Settings • Microphones • The Internet • No Internet?!
- 37. No Tools. No Problem. - Nathan Shedroff “Know your [content] and be prepared to tell it no matter what happens with the technology.”
- 38. Practicing
- 39. Preparing is • UX-Type methods; rapid prototyping • Rough outline & slides; practice • Iterate at challenge areas • Repeat until no changes needed - Scott Berkun - Christina Wodtke • Get your content out quickly • Fix the things that are vague • Remove needless content • Tighten up; get the story right • Get ideas out without a filter • Assess; add where necessary • Cut without mercy • Repeat. Repeat. Repeat.- Russ Unger Practicing
- 40. Practicing Secrets Note CardsResearch Notes/Outline PracticeSlides Practice Practice PracticePra
- 41. Practicing Secrets Note CardsResearch Notes/Outline PracticeSlides Practice Practice PracticePra Practice
- 42. -Russ Unger “The only wrong way to practice is to not practice.”
- 43. Workshops: Live WIthout a Net
- 44. Asking“Why?”
- 45. What’s in a “Why?” It’s probably the most under-used question in all of business
- 46. Why Ask “Why?”
- 47. When to ask “Why?” 60 percent of the time, it works every time... • New Idea Gets Introduced At some point a new idea needs to be vetted out. • Unexpected Surprises Get the rationale behind the unexpected • Past Roadblocks Discover the heart of the issue
- 50. Patterns of Personalities Every person is unique, but we share a lot of similar attributes
- 52. Position of Arms
- 53. Position of Arms Closed Arms Protective of “Core” Closed Off Resistant or Challenging
- 54. Position of Arms Closed Arms Protective of “Core” Closed Off Resistant or Challenging Open Arms Showing Trust Accepting or Welcoming
- 55. The Cowboy
- 56. The Cowboy Sizing Someone Up Aggressive Stance Could be Good or Bad
- 57. Laid Back
- 58. Laid Back Showing Off Confidence Ready To Act/Move On Ready For Their Turn
- 59. Edge of Seat
- 60. Edge of Seat Excited and Passionate Wants The Floor Ready to Contribute
- 62. Learning Control
- 63. Learning Control There is no spoon. Nope. No spoon. None. See ya later, spoon.
- 65. No More Words
- 66. Do Do Do! • Establish Q&A Rules Upfront • Know Your Topic • Repeat the Question • Incentivize • Be Aware of the Time • Continue the Conversation Later Do Not Not Not! • Fear Not Knowing an Answer • Relinquish Control • Answer Everything RIGHT NOW • Fight, Argue, Battle, Rage • Feel Forced to Do Q&A • Fear Owning a Mistake
- 68. Facilitators Do These Things: • Define the Teams • Define the Goal(s) • Define the Task(s) • Keep the Task on Track • Keep the Task on Time • Provide Guidance • Provide Focus • Avoid Contributing Unless Required; Guides Through Group • Provides a Framework • Follows Agenda
- 69. ThisIsHowWeDoIt
- 70. Project Overview
- 72. Agenda Exercise
- 73. Your Turn!
- 74. Post-Workshop
- 75. Measuring Success How’d You Do?
- 76. -Adam Polansky “The most successful companies in history and entire communities of practice emerged from a single, astute, shared observation.”
- 79. Thank You! Brad Nunnally - @bnunnally Russ Unger - @russu | Perficient XD | GE Capital