World Paper Free Day

Paper, paper everywhere...
What are YOU going to do about it?
Hashtag = #wpfd

Friday, October 22, 2010

Per Business Week, June 30, 1975


1975

“Vincent E. Giuliano of Arthur
D. Little, Inc., ﬁgures that the
use of paper in business for
records and correspondence
should be declining by 1980,
‘and by 1990, most
record-handling will be
electronic.’”


Yeah, right.

Photo source = http://www.ﬂickr.com/photos/marcobellucci/3534516458/


Photo source = http://www.ﬂickr.com/photos/mcfarlandmo/3274597033/


Organizations
continue to print,
copy and fax more
than a trillion pages
of ofﬁce paper each
year (Infotrends)

Photo source = http://www.ﬂickr.com/photos/mcfarlandmo/3274597033/


Organizations use
paper printouts to
archive 62% of
important documents
(CNN, 3-18-2010)


12 billion pages will be
generated via printing from
mobile devices (The
Independent, 10-20-2010)

Photo source = http://www.ﬂickr.com/photos/tomsun/3859690596/


Printable web content will
increase 3X by 2012
(The Independent,
10-20-2010)

Photo source = http://www.ﬂickr.com/photos/tomsun/3859690596/


Americans discard 4 million tons of ofﬁce paper
every year - enough to build a 12-foot high wall of
paper from New York to California (American
Forest & Paper Association, 2004)


Photo source = http://www.ﬂickr.com/photos/iguerra/3217987878/


New York's largest export out of the Port of NY is
waste paper (What About Waste, Cornell Waste
Management Institute, 1990)

Photo source = http://www.ﬂickr.com/photos/iguerra/3217987878/


Photo source = http://www.ﬂickr.com/photos/joeshlabotnik/2676866737/


It takes 75,000 trees to print a Sunday Edition of the
New York Times (North Carolina Ofﬁce of Waste
Reduction and Recycling)

Photo source = http://www.ﬂickr.com/photos/joeshlabotnik/2676866737/


Photo source = http://www.ﬂickr.com/photos/alvy/473633006/


The average daily web user prints 28 pages daily
(Gartner Group and HP)

Photo source = http://www.ﬂickr.com/photos/alvy/473633006/


Photo source = http://www.ﬂickr.com/photos/kodomut/3666794781/


115 billion sheets of
paper are used annually
for personal computers
(Worldwatch Institute)

Photo source = http://www.ﬂickr.com/photos/kodomut/3666794781/


What can you do about it?


Understand that the core issue is no longer copying,
it's printing.


“The Future of the Ofﬁce Document,” InfoTrends/CAP Ventures, January 2005.


Admit that "nice thoughts" alone are not a
sustainable business strategy.

This is not how to sell paperless to your
organization in tight times.


The key question -- What are the
business beneﬁts of driving paper out
of your organization?


Improved Productivity.


Better Customer Service and Engagement.


Risk Reduction.


Cost Savings.


Prepare for the naysayers.


Electronic copies
aren’t as acceptable in
court as paper.


Digital image copies of information converted from
paper (and microﬁlm) are the legal equivalent
of their paper counterparts and may be
considered as admissible in evidence as the original
paper record in any legal or administrative
proceeding...

(The Legality of Digital Image Copies of Paper
Records, Cohasset Associates)


Even with an
electronic copy we can't
destroy the paper
original.


Digital image copies, like all other types of copies,
are acceptable in any legal or administrative
proceeding regardless of whether the original
is in existence or not ...

(The Legality of Digital Image Copies of Paper
Records, Cohasset Associates)


The goal isn't Paper-Less. It's Less-Paper.


8
key tips


1 Do not print or copy any
documents unless absolutely
required.


Use document scanners to
convert paper documents to
electronic format through
document scanning and then
shred them.
2

3

Use Web 2.0 technologies like

3
wikis and blogs for internal
communication and
collaboration.


4 Keep all your contracts,
marketing materials and any
other document requiring
review and reﬁnement in a
single electronic place.


5

Use web interfaces and forms for
online applications and order
placement, replace paper forms with

5
eForms.


Sign up for e-bill

6
delivery or online
billing from your
suppliers rather than
paper statements, and
pay your bills
electronically.


7
Learn about electronic signatures and understand
how they work in your environment.


8
MOST IMPORTANTLY, map, design and
manage all business processes electronically.


Next steps?


Get connected with World Paper Free Day.
http://www.aiim.org/paperfreeday


Get connected with AIIM.
Basic membership is free.
http://aiim.org/join


Photo credits

http://www.flickr.com/photos/marcobellucci/3534516458/
http://www.flickr.com/photos/mcfarlandmo/3274597033/
http://www.flickr.com/photos/tomsun/3859690596/
http://www.flickr.com/photos/iguerra/3217987878/
http://www.flickr.com/photos/joeshlabotnik/2676866737/
http://www.flickr.com/photos/alvy/473633006/
http://www.flickr.com/photos/kodomut/3666794781/


Get connected with World Paper Free Day.
http://www.aiim.org/paperfreeday
Hashtag = #wpfd


World Paper Free Day

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