Writing skills
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The document discusses different types of technical writing and provides guidelines for writing effectively. It covers the definition of technical writing, different genres like instructions, business documents, emails and reports. It provides tips for style, structure, format, and includes examples of good and bad technical writing. The last section discusses how to write a research paper and includes a 7-step process as well as common grammatical errors to avoid when proofreading.
Writing skills
- 1. • Amar Chand • Ankit Kumar • Anurag Krit • Ariba Javed - IIT Roorkee Presented by:-
- 2. THE NEED
- 3. ADVANTAGES More unique and formal than speech. More reliable, precise and explicit. Permanent and easily available means of communication.
- 5. CREATIVE
- 6. INFORMAL
- 7. FORMAL
- 9. THE TERM Technical writing is any written form of writing or drafting technical communication used in a variety of technical and occupational fields, such as computer hardware and software, engineering, chemistry, aeronautics, robotics, finance, consumer electronics, and biotechnology.
- 11. Style and Composition Start with your audience. Create an outline Use AIDA (Attention-Interest-Desire-Action) Try some empathy. Use simple language
- 12. Structure 1. Short Paragraphs 2. Use of Headers, Subheaders, Bullets 3. Use of facts and questions 4. Visuals
- 13. Instructions are a step-by-step explanation of how to do something. Make sure you stay on target . Do not assume your reader knows anything about the subject, unless instructed . Types- Manuals Guides Booklets 1.Instructions
- 14. Format of Instructions Topic Title • What your aim • What you use • What you do
- 15. Bad Example
- 17. Good Example
- 20. Prerequisites
- 21. To the point
- 22. Be careful
- 23. Email - Email is often the quickest and easiest form of communication on the workplace. Letters - letters serve chiefly as a formal, persuasive document. Memos - Informed decisions of any kind. 2.Business genres
- 24. Business letter Company Name Company Address Date of Letter Recipient's name Recipient's company Recipient's company address Recipient's Name: If possible, keep your letter to one page. Second pages often are not read. Sincerely, Signature Name what you want what you will do for them
- 25. 1. Make Good Use of Subject Lines
- 26. 2. Keep Messages Clear and Brief
- 27. 3. Be Polite . avoid informal language, slang, jargon and inappropriate abbreviations Emoticons can be useful for clarifying your intent. Close your message with "Regards," "Yours sincerely," or "All the best," depending on the situation.
- 29. 5. Proofreading Check spelling, grammar, and punctuation mistakes Pay careful attention to the length of your email
- 31. A visual is any pictorial representation that is used by the writer to clarify, explain, and support an idea. 3.Visuals
- 32. 1. Graphs
- 33. 2. Charts
- 34. IIT JEE qualified candidates advanced 3. Tables
- 35. 4. Illustrations
- 36. Which Chart or Graph should be used? Bar Chart Line Graph
- 37. GoodBad
- 38. GoodBad
- 39. GoodBad
- 41. Body of report Parts of a Report Part Description Title Page Title, Author’s name, Date of submission Table of Contents List of sections, sub-sections, etc. Executive Summary Summary of entire report Introduction Purpose, Background, Methods of Investigation, Scope Findings Analysis of facts obtained Conclusions Deductions based on findings Recommendation s Suggestions and advice based on conclusions Bibliography/Refere nces List of references
- 42. Cover letter
- 43. Title page
- 45. Introduction
- 46. Continued…
- 48. Continued…
- 49. Refrences
- 51. How to write a research paper- 1.Choose a topic • Which interests and challenges you 2.Find information • Check out online resources, material from library, etc.
- 52. 3.State your thesis • Depend on belief 4.Make a tentative outline • It includes an introduction, a body and a conclusion
- 53. 5.Organize notes • Check for accuracy, analyze, synthesize information, etc. 6.Write first draft • Start with outline and check for mistakes.
- 54. 7.Revise outline and draft • Double check to find errors. 8.Type final paper • Should be clean, tidy and attractive.
- 57. Proofing 1. Check your headers and sub-headers. 2. Read the document out loud. 3. Follow the text with some aid. 4. Start at the end of your document.
Editor's Notes
- #14: they make difficult tasks easier to understand. It may seem that writing instructions would be easy, especially when writing about a task you are already familiar with. In actuality, writing instructions can be a very difficult and overwhelming task once you get started. Extreme preparation and maintaining your focus is of utmost importance in writing instructions. and pay attention to detail, including everything, even menial steps. . It's always better to have too many steps, than not enough. Your ability to put yourself in the place of the reader, the person trying to use your instructions
- #24: Business genres are different categories of business-related communications. There are three main types of business genres; each has its own function and each is frequently used in the workplace. Email - Email is often the quickest and easiest form of communication on the workplace. Individuals use it for everyday conversation and for correspondence for various corporate matters. Since email doesn't usually have any inherent or special formatting, and some email messages are made spontaneously, they aren't considered to be a very formal means of communication. Letters - In the workplace, letters serve chiefly as a formal, persuasive document, like employment recommendations, inquiries for information, and claims asking for adjustments or compensation. Letters stick with a certain format, and can vary slightly. Memos - Informed decisions of any kind may rely on memos. Many different kinds of memos exist, and in the workplace they serve to inform and/or to persuade decision makers like a boss or even top management to make those decisions.
- #25: People read business letters quickly. Therefore, get to the point in the first paragraph--the first sentence, if possible. Single space your letters and use a serif typeface. Skip a line between paragraphs. Because people read business letters quickly, use shorter sentences and paragraphs than you would in a longer document. Sentences should average fewer than twenty words, and paragraphs should average fewer than seven lines.
- #30: As amar has explained the format of Memorandum is same as email
- #32: Correctly incorporated visuals can make a point or idea clearer and understandable which in turn make the author's message more effective. For example using a line graph to represent the percentage of unemployed in a country will totally confuse the reader and will obscure the point. On contrary using a pie chart to represent the same data will be much better because with just a glance the reader will be able to get the message.
- #37: Choosing the right visual to support an idea is very important because instead of enhancing understanding they can make it more complex.