PowerPoint Tips & Techniques
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The document provides tips and techniques for creating effective PowerPoint presentations, covering elements such as content clarity, slide layout, design themes, and adding multimedia features like images, audio, and video. It emphasizes the importance of simplicity, brevity, and audience engagement while offering practical applications for users. Additionally, it includes guidance on customizing presentations, using animations, transitions, and creating video packages, along with links to online resources for further learning.
PowerPoint Tips & Techniques
- 1. PowerPoint Tips & Techniques www.sandymcvey.com www.youtube.com/user/smcvey85
- 2. PowerPoint Tips and Techniques Win 2010 or Mac 2011 www.sandymcvey.com Session Goals 1. Define and explore presentation elements: ◦ content, slide layout, themes, text effects, ◦ images, smart art, charts, ◦ audio, video, narration, recorded timings, ◦ animation, transition, ◦ hyperlinks. 2. Review basic concepts. 3. Introduce tools to enhance presentations. 4. Hands-on session includes practical application.
- 3. www.sandymcvey.com Content Clarity ◦ Know the message. ◦ A single mission that can be stated in a simple Clarity Simplicity Brevity Engagement focused sentence. Simplicity ◦ Simple text and images support the story without distracting from the presenter. Brevity ◦ “Never use two words when one will do.” – Thomas Jefferson Engagement ◦ The message must have meaning to your audience.
- 4. www.sandymcvey.com Slide Layout Home ribbon ◦ Slides group => Layout Title Title and content Placeholders vs. Textboxes ◦ Placeholder: non-printing insertion guide for content included in most slide layouts ◦ Textbox: movable, resizable container for text or graphics added to individual slides
- 5. www.sandymcvey.com Choose a Theme Design Ribbon => Themes ◦ Select a theme. ◦ Change color palette, font group, or effect to shapes as desired. Design => Background group => Background Styles. ◦ See options related to the chosen theme. Design => Background group => Background Styles => Format Background => Gradient Fill. ◦ Adjust Type, Direction, Angle, Stops and Colors to customize your look. Office of Communications and Marketing PowerPoint Templates: www.udel.edu/ocm
- 6. www.sandymcvey.com Text Effects Drawing Tools => Format ◦ Highlight text to be accented. ◦ Word Art Styles => Text Effects=> Shadow/Reflection/Glow/Bevel, etc. => select a style. ◦ Note how some effects change all the text in the container while others only change selected text.
- 7. Images, Smart Art and Charts www.sandymcvey.com Insert ribbon ◦ Images group Picture: local images. Clip Art: Microsoft images, sounds and movies. Photo Album: collection of images. Screenshot: captures an image from another open program. ◦ Illustrations group * Shapes: lines, rectangles, arrows, callout boxes, etc. Smart Art: list, process, hierarchy, matrix, relationship; a great way to tell a story if animation is applied. Chart: column, line, pie, bar, and more. * Illustrations update to match current theme styles.
- 8. Animationsmovement added to individual elements www.sandymcvey.com 1. Animations ribbon => Animations group • Text box:1st level paragraphs => introduce speaking points 2. Custom Animation to draw attention to specific elements, i.e. image entrance, emphasis, or exit
- 9. www.sandymcvey.com Sounds…Movies…Narration 1. Insert ribbon => Sounds or Media Clips • Short videos or sound clips can support your message. 2. Slide Show ribbon => Narrations • Capture narrations or add a relevant testimonial. Video Credit: Don McMillan, “Life After Death by PowerPoint”
- 10. Transitions the effect as slides are advanced www.sandymcvey.com 1. Transition ribbon • Add to a single slide or apply to all. • Animations ribbon => Transition to this Slide => Advance Slide “On Mouse Click” gives presenter full control. • For more advanced presenters: Consider setting the slide to advance automatically AND on mouse click.
- 11. Advance Manually vs. Recorded Timings Slide Show ribbon => Set Up group => Set Up Slide Show ◦ allows the pace of the presentation to be saved. ◦ An ideal method for presentations that will www.sandymcvey.com advance automatically, i.e., at a kiosk. ◦ Uncheck the “Use Rehearsed Timings” checkbox if content is delivered by a presenter.
- 12. www.sandymcvey.com Create a Video Package the presentation including audio, video and animated content into a single video file. Prepare your presentation for conversion to video File ribbon ◦ Optimize Media Compatibility (always recommended) ◦ Media Size and Performance (pro-smaller file size/con-reduced video quality) Generate video File ribbon ◦ Save & Send => Create a Video => Create Video icon
- 13. Hyperlinks and Additional Resources 1. Online Tutorials http://office.microsoft.com/ Support dropdown menu => PowerPoint Direct link to: PowerPoint 2010 Training 2. VTC.com Lynda.com 3. www.sandymcvey.com www.sandymcvey.com www.youtube.com/user/smcvey85
Editor's Notes
- #2: Developed by Sandy McVey
- #3: Note: This presentation has two purposes: (1) a presenter-guided overview and (2) a self-paced review file for attendees. The amount of content on some slides is more than typically recommended in a PowerPoint presentation. Tip about internal hyperlinks: titles containing commas will not link properly; show how the “sound, movie and narration” words link to the slide titled “Sounds…Movies…Narration.”
- #4: Note: (1) the use of animation to simplify the message, (2) the difference between a placeholder and overlaying textbox, (3) show how this slide would appear if printed in Outline format. (4) run animation to demonstrate how to walk within audience during animation to engage interest.
- #5: Activity: Change this slide’s layout to Title slide layout. Note: position, fonts and formatting changes but content remains the same.
- #6: Save the current theme. Mouse over preloaded themes and apply a new one; select a new color palette; select a new font set. (3) Create a custom palette. Discuss advantage of using potential employer’s RGB colors in your presentation pitch. Proves you’ve done your homework and subliminally makes you part of the team. (4) Apply to all slides when satisfied. Undue and reapply to only this current slide. (5) Introduce Master Slides based on audience interest and time constraints. Current Settings for this slide: Design=>Background Styles=> Format Background => Radial, from corner; stop 1 (UB blue) stop position 20%, transparency 20%; stop 2 (white), stop position 40%, transparency 0%; stop 3 (UD gold) stop position 90%, transparency 40%; Add Stop 4 (242-242-242), stop position 65%, transparency 0%.
- #7: Click in the word “Effects,” note the “Drawing Tools” contextual formatting toolbar. Mention other contextual toolbars. Tip: some effects apply to selected text and others to all word in the textbox.
- #8: Images can be more important than text when telling your story. Add a new slide and insert three objects. Apply animations to new elements. Explain about layering (bring to Front/send to Back), cropping, resizing, rotating, colorize, artistic effects, and transparent background. Note: Animation works very well with charts and SmartArt to build a story.
- #9: Minimal use of animations can accent, not distract, from your presentation. Use Custom Animation to apply entrance, emphasis and exit actions to the text boxes on this slide. Use Add effect to layer animations on one object. Otherwise original effects will be replaced by new selections. Note: display the Animation Pane to see all effects, reorder, and edit timings.
- #10: Tip: consider narrating silent videos, inserting testimonials, or provide some visual interest if only using audio. Note that large files are linked, not embedded, and must be transported for presentation.
- #11: Consider using a single, subtle transition throughout your presentation. (1) Select a transition and apply it to all slides.
- #12: On Mouse Click is the common method used during speaker presentations. Tip: When recording timing, consider the pace for someone who has never viewed the material. Recorded timing will override pre-timed animations. Activity: Find the locations on the Animations and Slide Show ribbons to control slide advancement.
- #13: Prepare your final content in more than one form in case of technical difficulty. Save your file with a new name before compressing. If compressed video quality is unacceptable there is no undo option. The video must be reinserted from the source.
- #14: Tip: Include “next steps” ideas. Hyperlink: short url shown on slide (www.microsoft.com), long hyperlink hidden behind related text (PowerPoint 2007 Training link - http://office.microsoft.com/en-us/training/HA102184981033.aspx), link from an image like the Office logo. Use of comments boxes to collaborate. Prepare for publication before distribution to remove personal identifiers and mark-up: Office Button => Prepare => Inspect Document.