Running SharePoint on Small Business Server: Pros and Cons - 100 Level

Presented by : Robert Crane BE MBA MCP [email_address] Computer Information Agency http://www.ciaops.com

Twitter to #auspc, #ciaops My Twitter handle = @directorcia Mobiles to silent please Keep questions till the end Session evaluation at http://myspc.sharepointconference.com.au

Who uses SharePoint in their business? If not why? Whose customers use SharePoint? If not why?

What is SharePoint? Small Business versions Why SharePoint? The killer feature Beyond the default The killer app Beyond the inbuilt

Simply a tool. Imagine it much like Excel or Word, by default it is empty. The value of SharePoint comes from the business information that it contains. The only way that business information gets into SharePoint is via the business. Value is even higher when linked to Office products such as Word and Excel.

Fundamentally 2 different versions Windows SharePoint Services (WSS) Microsoft Office SharePoint Server (MOSS) WSS is a FREE download. MOSS must be individually licensed. WSS is licensed to a Windows Server product But not Windows Home Server.

WSS provides core features for document management and collaboration, including Web site templates, a Web Part framework, data lists, document libraries, and a Windows Workflow Foundation (WF) runtime. Office SharePoint Server 2007 builds on this foundation to provide key enterprise-level features such as user site provisioning and social networking, business intelligence tools, business process integration and forms support, enterprise content management, and full enterprise search. Product comparisons - http://office.microsoft.com/en-us/sharepointtechnology/FX101758691033.aspx

WSS v2 SBS 2003 WSS v3 SBS 2008 SBS 2003 Stand Alone WSS v4 (SharePoint Foundation 2010) Stand alone*

Built on SQL Server not MSDE Item Level security Wikis Blogs Built in mobile version Workflow

64 bit only SQL Express 2008 by default 4GB Database limit No easy side by side installation with v3 Is required to run Office Web Apps Ribbon Interface Better management and reporting

Adding value Creating point of differentiation Improved functionality Reduces paper Replaces email Automate business processes Ability to create templates Don’t forget SharePoint in the cloud

To capture business information. Look at all the information that is on or around your desk. Why isn’t that digital? To index business information. Most people have more than enough access to information, the problem is generally finding it. To streamline business processes. Success is a function of how much you can automate.

“ the typical information worker now spends up to one-quarter of his or her day searching for the right information to complete a given task” – Network World 15% of a typical information workers day is spent searching through content, like Web, digital communication and paper work (NYTimes 14 Jun 2008) Butler Group reports up to 10% of staff costs are lost, because employees can't find the right information to do their jobs. Middle managers spend more than a quarter of their time searching for information necessary to their jobs, and when they do find it, it is often wrong, according to results of an Accenture survey - 2007 An independent survey by IDC found that the average information worker in the United States spends approximately nine-and-a-half hours per week searching for information (IDC: The Hidden Costs of Information Work, April 2006, Doc #201334).

Everyone knows where to go to find information on the Internet. Where do they go to find data inside a business? Which information is more value to a business? Wouldn’t a product that indexes internal data be valuable to a business?

By default will WSS v3 index: Word 2007 documents? Acrobat documents? OneNote Notebooks? Outlook MSG files & attachments? Existing documents in file shares? Exchange public folders? Web sites? No! But it can (and TIFF on Server 2008 R2!)

Install appropriate Ifilters to allow content indexing. KB946338 Make registry changes. Restart IIS. Perform full content crawl.

FREE download. After WSS install Search Server Express (SSX) but not on SBS. http://www.microsoft.com/enterprisesearch/searchserverexpress/en/us/default.aspx (2008 & 2010 versions) SSX will do WSS site by default but adds the ability to index: Network file shares. Public folders. Web sites both internal and external. Other SharePoint sites. Configure full and incremental crawls .

Wikis Themes & Navigation Usage analysis Web parts Subsites Additional site collections Drive mappings Inbound emails Workflows Templates

Included in every version of Office 2010 Part of Office Web Apps Allows shared digital notebooks When OneNote is installed it also installs a OneNote printer. This OneNote printer effectively does automatic OCR. Means you can index just about any digital document. Great starting point for collaboration.

FREE download. Need different version for WSS v3 and WSS v4. Master pages. Additional workflows. There is no other tool available that can interact with a SharePoint site as quickly and efficiently as SharePoint Designer.

FREE Download http://www.codeplex.com/CKS/Release/ProjectReleases.aspx?ReleaseId=4234 An easy way to enter information onto a SharePoint page. Really handy for quick communications and messages.

Dark Blue Duck Scan documents to SharePoint directly from the SharePoint User Interface.

Tom Rizzo Microsoft Director of SharePoint “We all love code, but .. Make sure it's a last resort” In SharePoint 2010 a very rich and mature environment.

Ferrari Case Study - http://www.microsoft.com/casestudies/Case_Study_Detail.aspx?CaseStudyID=4000004987 Which SharePoint Technology is right for you? - http://office.microsoft.com/en-us/sharepointtechnology/FX101758691033.aspx Top 10 Benefits of Windows SharePoint Services 3.0 - http://technet.microsoft.com/en-us/windowsserver/sharepoint/bb684456.aspx

Application Templates for Windows SharePoint Services 3.0 - http://technet.microsoft.com/en-au/windowsserver/sharepoint/bb407286.aspx Pfizer Boosts Efficiency by 15 Percent with Easy to Use, Shared Note-Taking Program - http://www.microsoft.com/casestudies/Case_Study_Detail.aspx?casestudyid=4000004505 Introducing Microsoft Office SharePoint Designer 2007 - http://office.microsoft.com/en-us/sharepointdesigner/HA100740831033.aspx Get SharePoint Designer training on your desktop - http://office.microsoft.com/en-us/sharepointdesigner/HA102632321033.aspx

Dark Blue Duck - http://www.darkblueduck.com/products/ScanningEnablerWSS.aspx Introduction to building SharePoint applications - http://office.microsoft.com/en-us/sharepointdesigner/HA102390461033.aspx Windows SharePoint Services Developer Center - http://msdn.microsoft.com/en-gb/sharepoint/default.aspx Microsoft SharePoint - http://www.microsoft.com/sharepoint/default.mspx

You get a lot for FREE with Windows SharePoint Use SharePoint to capture business information Use SharePoint to index/search business information SharePoint work better with Office especially OneNote SharePoint is a foundation on which to build Every small business SHOULD be using SharePoint

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Running SharePoint on Small Business Server: Pros and Cons - 100 Level

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