What is a Project ? - by Ashish Dhoke (projectingIT)
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The document presents an overview of what constitutes a project, highlighting its differences from operations, characteristics, and the importance of managing projects effectively. It discusses project management principles, the role of stakeholders, and common reasons for project failures, emphasizing the need for structured methods to improve outcomes. Finally, it introduces the concepts of program and portfolio management as frameworks for better coordination and resource utilization.
What is a Project ? - by Ashish Dhoke (projectingIT)
- 1. What is a Project? presented by Ashish Dho ke, projectingIT PRINCE2 Certification Program > Part I Friday 5 October 12
- 2. in this presentation.. > What is project > How projects are different > What stakeholders expect > Using a method to manage a project What is a Project? www.projectingIT.com Friday 5 October 12
- 3. Projects vs. Operations: Similarities • Both need people and money • Both have limited resources • Both require management What is a Project? www.projectingIT.com Friday 5 October 12
- 4. so what is the difference...? •One time activity •On-going •Not done before •Repetitive •Brings about a Change •Brings about a Change •Deliver Products •Support Products •e.g Implement a CRM •e.g. Support a CRM What is a Project? www.projectingIT.com Friday 5 October 12
- 5. Managing Balance... Profitability …. Compet ition Service Quality Change s Productivity… Survive …Customers.. Regulat o SLA’s Technol ry o g y… Maintain Transform Operations Operations What is a Project? www.projectingIT.com Friday 5 October 12
- 6. Why we do Projects? Technology Product Solve a Change Development Problem Process Legal ? Improvement Re- Cost Saving structuring Non Profit Internal What is a Project? www.projectingIT.com Friday 5 October 12
- 7. What is a Project? A temporary organization that is created for the purpose of delivering one or more business products according to an agreed business case What is a Project? www.projectingIT.com Friday 5 October 12
- 8. Characteristics of a Project Change Uncertainty Temporary Cross- Unique functional What is a Project? www.projectingIT.com Friday 5 October 12
- 9. Characteristics => Change > Projects are the means by which we introduce change > Projects are NOT business as usual What is a Project? www.projectingIT.com Friday 5 October 12
- 10. Characteristics => Temporary Defined Start Defined Finish What is a Project? www.projectingIT.com Friday 5 October 12
- 11. Characteristics => Cross-functional customer s ts er ys l op al rs An s ve e ct Us e rs De ite Te st ch Ar supplier What is a Project? www.projectingIT.com Friday 5 October 12
- 12. Characteristics => Unique Different teams, different customer, different location .... there is something different and unique. What is a Project? www.projectingIT.com Friday 5 October 12
- 13. Characteristics => Uncertainty The temporary, unique and cross-functional nature of projects introduces Risk What is a Project? www.projectingIT.com Friday 5 October 12
- 14. what do you need to manage a project? o se ... a t o do a pur p ... and mm . . p e op le l i s t. . .um o ne y. of cou rs e m Wh at e l s e? What is a Project? www.projectingIT.com Friday 5 October 12
- 15. Project Management is ... What is a Project? www.projectingIT.com Friday 5 October 12
- 16. We manage Projects to ensure ... the project remains justified the project delivers value for money the project objectives are achieved the project scope is understood by everyone the stakeholders are engaged the decisions are made by the right people at the right time the required resources and funding is available the project constraints are understood and managed plans are in place that can achieve the targets the risks are identified and managed the changes are monitored and controlled the lessons are captured and incorporated for improvements the products are delivered within agreed tolerances What is a Project? www.projectingIT.com Friday 5 October 12
- 17. Programme Management Collection of related projects that have common objectives and share resources for better management, control and coordination MSP “Managing Successful Programmes” qualification is offered by APMG for Programme Management What is a Project? www.projectingIT.com Friday 5 October 12
- 18. Portfolio Management Collection of projects and programs using optimal resource mix for delivery and to schedule activities to best achieve an organization’s operational and financial goals What is a Project? www.projectingIT.com Friday 5 October 12
- 19. Stakeholders Anyone affected by, or can affect the project... What is a Project? www.projectingIT.com Friday 5 October 12
- 20. Stakeholders should be.. Manage Inform Stakeholders Involve Engage What is a Project? www.projectingIT.com Friday 5 October 12
- 21. Traditionally speaking... .......project management is managing Scope, Time and Cost What is a Project? www.projectingIT.com Friday 5 October 12
- 22. Project Performance Variables Scope Risks Time Benefits Cost Quality What is a Project? www.projectingIT.com Friday 5 October 12
- 23. Variables => Scope WHAT will be delivered What is a Project? www.projectingIT.com Friday 5 October 12
- 24. Variables => Time WHEN it will be delivered What is a Project? www.projectingIT.com Friday 5 October 12
- 25. Variables => Cost What is the project budget What is a Project? www.projectingIT.com Friday 5 October 12
- 26. Variables => Quality Fit-for-purpose products What is a Project? www.projectingIT.com Friday 5 October 12
- 27. Variables => Risk What-If? What is a Project? www.projectingIT.com Friday 5 October 12
- 28. Variables => Benefits 1 5% by i ts p ro f re ase Inc the project Outcome and Measurable Benefits What is a Project? www.projectingIT.com Friday 5 October 12
- 29. so many projects fail...WHY? Ad-hoc changes Poor estimation No visibility Late delivery Unclear objectives Lack of communication Resources Insufficient Funding What is a Project? www.projectingIT.com Friday 5 October 12
- 30. but can we do something about it? Using a “method” that is based on the lessons and collective wisdom of experts that addresses the common project problems What is a Project? www.projectingIT.com Friday 5 October 12
- 31. Why use a Method? > do it in an organized way > everyone knows who is doing what > avoid ad-hoc management and fire fighting > bring consistency and predictability > to repeat success > improve continuously > better management control and direction > increased ownership and accountability What is a Project? www.projectingIT.com Friday 5 October 12
- 32. so do you know any such ... .....proven method that I can use? Certainly. I have heard about one that I can tell you about... What is a Project? www.projectingIT.com Friday 5 October 12
- 33. Find out yourself in our next part of this series to be continued... What is a Project? www.projectingIT.com Friday 5 October 12
- 34. If
- 35. you
- 36. have
- 37. anything
- 38. to
- 40. suggest.... please
- 41. write
- 42. to
- 43. me: ashishadhoke@gmail.com What is a Project? www.projectingIT.com Friday 5 October 12
- 44. About projectingIT ‣ATO for PRINCE2, Agile and Earned Value ‣2000+ PRINCE2 delegates ‣Trainings across countries ‣Blended learning ‣Specialists in project management ‣Best pass rate ‣Microsoft Project, Scrum, PMO and more.. ‣www.projectingIT.com for more information What is PRINCE2? www.projectingIT.com Friday 5 October 12