1 what is a project
3 likes3,191 views
1) A project is a temporary organization created to deliver one or more business products according to an agreed business case. 2) Projects are different from operations in that they are one-time activities that are not repetitive and bring about change through new products. 3) A project management method like PRINCE2 provides an organized way to manage key variables like scope, time, cost, quality, risk, and benefits to avoid failures and improve success rates of projects.
1 what is a project
- 1. What is a Project? www.projectingIT.com Friday 8 February 13 1 PRINCE2 pre-course readingI
- 2. in this session.. > What is a project? > How projects are different > The project stakeholders > Using a method to manage a project www.projectingIT.com Friday 8 February 13 2 What is a Project?
- 3. Projects vs. Operations: Similarities • • Friday 8 February 13 Both have limited resources • www.projectingIT.com Both need people and money Both require management 3 What is a Project?
- 4. so what is the difference...? projects operations •One time activity •Not done before •Brings about a Change •Deliver Products •e.g Implement a CRM •On-going •Repetitive •Brings about a Change •Support Products •e.g. Support a CRM www.projectingIT.com Friday 8 February 13 4 What is a Project?
- 5. Managing balance... C o mp e t ition Change s Survive Regulat ory Technol o g y… Profitability …. Service Quality Productivity… …Customers.. SLA’s Maintain Operations www.projectingIT.com Friday 8 February 13 Transform Operations 5 What is a Project?
- 6. Why we do projects? Technology Change Process Improvement ? Cost Saving Restructuring Non Profit Friday 8 February 13 Solve a Problem Legal www.projectingIT.com Product Development Internal 6 What is a Project?
- 7. A “project” is a ... A temporary organization that is created for the purpose of delivering one or more business products according to an agreed business case www.projectingIT.com Friday 8 February 13 7 What is a Project?
- 8. Characteristics of a project Change Uncertainty Temporary Crossfunctional Unique www.projectingIT.com Friday 8 February 13 8 What is a Project?
- 9. Characteristics => Change Projects are the means by which we introduce change Projects are NOT business as usual www.projectingIT.com Friday 8 February 13 9 What is a Project?
- 10. Characteristics => Temporary Defined Start Defined Finish www.projectingIT.com Friday 8 February 13 10 What is a Project?
- 11. Characteristics => Cross-functional Ar ch ve lo De ite ct s An Us rs e al ys pe ts rs customer rs te Te s supplier www.projectingIT.com Friday 8 February 13 11 What is a Project?
- 12. Characteristics => Unique Different teams, different customer, different location .... there is something different and unique www.projectingIT.com Friday 8 February 13 12 What is a Project?
- 13. Characteristics => Uncertainty The temporary, unique and cross-functional nature of projects introduces Risk www.projectingIT.com Friday 8 February 13 13 What is a Project?
- 14. Project Management is ... ...managing the expectations around the SIX variables www.projectingIT.com Friday 8 February 13 14 What is a Project?
- 15. We manage projects to ensure ... the project remains justified the project delivers value for money the project objectives are achieved the project scope is understood by everyone the stakeholders are engaged the decisions are made by the right people at the right time the required resources and funding is available the project constraints are understood and managed plans are in place that can achieve the targets the risks are identified and managed the changes are monitored and controlled the lessons are captured and incorporated for improvements the products are delivered within agreed tolerances www.projectingIT.com Friday 8 February 13 15 What is a Project?
- 16. Programme Management Collection of related projects that have common objectives and share resources for better management, control and coordination MSP “Managing Successful Programmes” qualification is offered by APMG for Programme Management www.projectingIT.com Friday 8 February 13 16 What is a Project?
- 17. Portfolio Management Collection of projects and programs using optimal resource mix for delivery and to schedule activities to best achieve an organization’s operational and financial goals www.projectingIT.com Friday 8 February 13 17 What is a Project?
- 18. Stakeholders are ... anyone affected by, or can affect the project. www.projectingIT.com Friday 8 February 13 18 What is a Project?
- 19. Stakeholder management Manage Inform Stakeholders Involve Engage www.projectingIT.com Friday 8 February 13 19 What is a Project?
- 20. Traditionally speaking... .......project management is managing Scope, Time and Cost www.projectingIT.com Friday 8 February 13 20 What is a Project?
- 21. Project Performance Variables Scope Risks Time Benefits Cost Quality www.projectingIT.com Friday 8 February 13 21 What is a Project?
- 22. Variables => Scope WHAT will be delivered www.projectingIT.com Friday 8 February 13 22 What is a Project?
- 23. Variables => Time WHEN it will be delivered www.projectingIT.com Friday 8 February 13 23 What is a Project?
- 24. Variables => Cost What is the project budget www.projectingIT.com Friday 8 February 13 24 What is a Project?
- 25. Variables => Quality Fit-for-purpose products www.projectingIT.com Friday 8 February 13 25 What is a Project?
- 26. Variables => Risk What-If? www.projectingIT.com Friday 8 February 13 26 What is a Project?
- 27. Variables => Benefits % 15 y Inc ase re ro f p sb it the project outcome and measurable benefits www.projectingIT.com Friday 8 February 13 27 What is a Project?
- 28. so many projects fail...WHY? Ad-hoc changes Poor estimation No visibility Late delivery Unclear objectives Lack of communication Resources Insufficient Funding Not enough justification.... www.projectingIT.com Friday 8 February 13 28 What is a Project?
- 29. but can we do something about it? Using a “method” that is based on the lessons and collective wisdom of experts that addresses the common project problems www.projectingIT.com Friday 8 February 13 29 What is a Project?
- 30. Why use a “method”? > do it in an organized way > everyone knows who is doing what > avoid ad-hoc management and fire fighting > bring consistency and predictability > to repeat success > improve continuously > better management control and direction > increased ownership and accountability www.projectingIT.com Friday 8 February 13 30 What is a Project?
- 31. introducing... PRINCE2 A method for managing projects www.projectingIT.com Friday 8 February 13 31 What is a Project?
- 32. About projectingIT ‣ATO for PRINCE2, Agile and Earned Value ‣2000+ PRINCE2 delegates ‣Trainings across countries ‣Blended learning ‣Specialists in project management ‣Best pass rate ‣Microsoft Project, Scrum, PMO and more.. ‣www.projectingIT.com for more information 32 What is PRINCE2? Friday 8 February 13 www.projectingIT.com