7 features in word 2010 you need to know

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7 Features in Word 2010
You Need to Know

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Copyright © 2011 N&R Technology. All rights reserved.

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Contents
1. Word 2010 – Ribbon.............................................................................................................................. 3
2. Word 2010 – Quick Access Toolbar .................................................................................................... 8
3. Word 2010 – Backstage View ............................................................................................................. 11
4. Word 2010 – Bottom Status Bar........................................................................................................ 15
5. Word 2010 – Navigation Pane ........................................................................................................... 17
6. Word 2010 – Creating Templates...................................................................................................... 19
7. Word 2010 – Security Features.......................................................................................................... 23

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1. Word 2010 – Ribbon
Microsoft Office 2010 has been established for some time and it is now considered an desktop
application with more ―role-based‖ feature than previous versions. It is a productivity suite for
Microsoft Windows user and a successor of Microsoft Office 2007. Its features are tailored to
employees in roles such as research and development professionals, sales people, and human
resources practitioners.

One of the major features of Microsoft Office 2010 includes the Ribbon. The Ribbon was
introduced as part of the Microsoft Fluent user interface in the 2007 Microsoft Office release.
With Office 2010, it is now included in all of the Office desktop applications.

What is the Ribbon?

Microsoft declares the ribbon as ―the modern way to help users find, understand, and use
commands efficiently and directly – with a minimum number of clicks, with less need to resort
to trial-and-error, and without having to refer to Help.‖

The ribbon is formed as a fixed-size panel that houses buttons and icons for the commonly used
commands. The commands are organized as a set of tabs. Within each tab, various related
options are grouped together. Each Microsoft office 2010 application (Word, Excel, PowerPoint,
OutLook, Access, SharePoint and OneNote) has a different set of tabs which house the options
for that specific application.

Tabs
The ribbon provides a highly visual way to see different features grouped into logical
categories on individual tabs. The tabs are made up of groups of commands and galleries of
graphically represented icons. Core tabs, such as File, Home and View are always displayed.

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Contextual Tabs
When you are working on special elements such as
graphic or table in a document, a new tab, also known as
Contextual tab, appear on the Ribbon. The Contextual tab
consists of special editing tools for editing objects such as
table and pictures. The Contextual tab appear on the
Ribbon when these objects are selected in the Word
document.

Dialog Box Launchers
A Dialog Box Launcher is a small icon that appears at the bottom right corner of group in a
tab. When the Dialog Box Launcher is clicked on, it launches a dialog box that provides more
options, besides the one displayed on the Ribbon, related to the group.

Tooltips
Tooltips provides information on what a command on
the Ribbon does. It also provides information on any
shortcut key that might be available for the performing the
operation. To see a tooltip, simply move and hold the
mouse pointer over any of command on the Ribbon.
Windows will pop-up with information about the
command and it usage.

Help
The question mark symbol at the top right of the ribbon open up a Word Help Window,
where you can type your query related any aspect of Office 2010.

ALT Key
Every command on the Ribbon has a ALT Key. To see a ALT Key for a command on the
Ribbon, press ALT key. For example, the ALT for the Home tab is Alt H. To View the ALT key
for a command, simply press the ALT Key. This will display the ALT Character for the
commands on the Ribbon. To close that dialog box, you just press Esc.

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Auto-Hide
If you think the ribbon takes up too much space, you can hide it, so that, the only part of the
Ribbon that is visible are the tabs. You can use either of the following method to hide the ribbon:
• Double click any tab (except File) on the Ribbon and the ribbon will disappear.
Double click the any tab (except File) once again and the ribbon re-appears.
• Single click the up arrow icon on the top right corner of the word application and
the ribbon with disappear. The up arrow icon will be replace the down arrow .
Click the down arrow for the ribbon to re-appear.

How to Customize the Ribbon?
In Microsoft Word 2010, using Options in Backstage view, you can customize the application to
meet corporate requirements or personalize it to meet your needs, so that the features you use
the most are only just a click or two away For example, you can create custom tabs and groups
to contain your frequently used commands.

To add a custom tab to your Ribbon, follow the
steps given below:
1. While in Microsoft Word 2010, click the
File tab (Backstage view) then click
Options.
2. Click Customize Ribbon. In the list,
click Main Tabs.
3. Under Main Tabs, click Home (do not
clear the Home check box).

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4. Click on the New Tab button at the bottom of Main Tabs Window.
5. This will create a new tab in called New Tab (Custom) & New Group (Custom).
Right click on New Tab (Custom) and select Rename from the drop down menu.
Rename New Tab to MyTab.
6. To view the newly created Tab (myTab) on the Ribbon, click OK.
7. You should now see the new Tab (myTab) on the Ribbon.
8. Right click on New Group (Custom) and select Rename from the group down menu
to rename the newly created group to myGroup.
9. To add Tools to the group, in the Choose Commands From drop down list, select All
Commands.
10. Select Shapes from the left window and then click Add>> button to add the tool to the
myGroup.
11. Click OK to close the Options dialog box.
12. Click the mytab to see the new group (myGroup) and tool (shapes) you just added to the
custom group.
13. Click Shapes tool to draw a shape in your document.

To help differentiate the standard tabs from customized
tab, Microsoft has added the word ―(Custom)‖ next to the
customized group.

The commands associated with the standard tab and
group cannot be changed, where as the, Custom group or
tab created by a user for customizing their Ribbon can be
modified or deleted by a user.

Once you have customized your Ribbon, you can easily
export and import the customized ribbons to help you
become more productive. To export a customized ribbon
into a file that can be imported and used by a co-worker
on another computer, follow the steps given below:
1. While in Microsoft Word 2010, click the File tab
(Backstage view) then click Options.

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2. Click Customize Ribbon. In the list, click Main Tabs.
3. In the Customized the Ribbon window, click Import/Export button.
4. From the dropdown menu, select Export All Customizations.
5. Specify the filename and the location where to save the exported file.

To import the customized Ribbon from an exported file with Ribbon information, follow the
steps given below:
1. In the Customized the Ribbon window, click Import/Export button.
2. From the dropdown menu, select Import Customization file.
3. Type the location and the filename to import the information for customized Ribbon.

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2. Word 2010 – Quick Access Toolbar

The Quick Access Toolbar is another significant feature of Microsoft Office 2010. It was already
included in Office 2003 and 2007, however, it became more popular in Office 2010. It provides
a mean to place your favorite commands in Quick Access Toolbar to always have them always
readily accessible, regardless of what tab or Ribbon you are working in.

What is a Quick Access Toolbar?

The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are
independent of the tab on the Ribbon. You can place the Quick Access Toolbar at the upper-left
corner above the file tab or below the Ribbon.

By default, the Quick Access Toolbar comes with three quick access icons enabled - Save, Undo,
and Redo. However, you can customize the Quick Access Toolbar to contain most frequently
used commands on a single toolbar to improve productivity.

Here’s how to customize the Quick Access Toolbar:

1. Open Word 2010 and click the down arrow next to the Quick
Access Toolbar.
2. From the drop down menu, choose More Commands
(found at the bottom of the list). A Word Option:
Customize the Quick Access Toolbar window will pop
up.
3. In the left window, highlight the commands that you want to
add to the toolbar and click the Add to add the command to
the selected Tab on the right-hand side.
4. If you want the toolbar to appearing below the Ribbon‖,
check the box (found at the bottom of the Customize the
Quick Access Toolbar window) for ―Show Quick Access
Toolbar below the Ribbon‖.
5. Click OK to save the changes. You should now be able to use
your favorite commands from Quick Access Toolbar.

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What are the Features of the Quick Access Toolbar?

To add a command to the Quick Access Toolbar, right-click a
group or command on the Ribbon and then select Add to Quick
Access Toolbar on the shortcut menu.

To remove a command from the Quick Access Toolbar, simply
right-click the command you want to remove from the Quick
Access Toolbar, and then select Remove from Quick Access
Toolbar on the shortcut menu.

To organize the toolbar by grouping the commands with the use of a separator (|), follow
the steps given below:
1. Right-click the Quick Access Toolbar, and then select Customize the Quick
Access Toolbar on the shortcut menu.
2. In the Word Option: Customize the Quick Access Toolbar, select
<Separator> in the left sub-window and click Add button, to add the <Separator> to
the right window.
3. Click Move Up or Move Down arrow button, to place the separator where you
want it in Quick Access Toolbar.
4. Click OK when done.

To change the order of the commands that are displayed on the Quick Access Toolbar,
right-click while the cursor is on Quick Access Toolbar, and then select Customize the
Quick Access Toolbar on the shortcut menu. In Customize Quick Access Toolbar
Window, click the command you want to move, and then click the Move Up or Move Down
arrow.

To reset the Quick Access Toolbar to the default settings, Right-click the Quick Access
Toolbar, and then click Customize the Quick Access Toolbar, click Reset drop down
(bottom right corner), and then click Reset only Quick Access Toolbar. When done,
click OK.

To export the Quick Access Toolbar customizations into a file that can be imported and
used by a co-worker or on another computer, click the File tab, Under Help, click Options,
select Quick Access Toolbar, Click Import/Export, and then click Export all customizations.

You can import customization files to replace the current layout of the Quick Access
Toolbar to keep Microsoft Office programs looking the same as those of your co-workers or
from other computers. Click the File tab, Under Help, click Options, Click Quick Access
Toolbar, Click Import/Export, and then click Import customization file.

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When setting up your Quick Access Toolbar, there are some points to remember:

1. You cannot increase the size of the buttons representing the commands. The only
way to do this is to lower the screen resolution you use.
2. You cannot display the Quick Access Toolbar on multiple lines.
3. Only commands can be added to the Quick Access Toolbar.
4. If are migrating Quick Access Toolbar from Office 2007 to Office 2010, make sure
you export all the customizations, including group, tabs and Quick Access Toolbar.
Once you have the file in .exportedUI format, you can import it in just two clicks
from the Customize Quick Access Toolbar window.
5. It is important to note that when you import a ribbon customization file, it overrides
the existing customization. If you think that you might want to revert to the
customization you currently have, you should export them before importing any new
customizations.

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3. Word 2010 – Backstage View

Backstage View is one of the features introduced in Microsoft Office 2010., Melanie Pinola of
About.com Guide, in her article what’s new in Microsoft Office 2010s wrote, ―Microsoft Office
2007 replaced the file menu in many of its applications with a big unintuitive Office icon; this
has been corrected in Office 2010 with the new ‗Backstage View.‘ … It has a much more user-
friendly design.‖

The Backstage View is a central place with options associated with a document, such as, create,
save, and send documents, print and protect them. You can access the Backstage View by
clicking the File tab.

What are the Applications of Backstage View?

Backstage view, accessed through File tab, is a full-
screen user interface model that exposes file-level
functionality for an active document. It is part of the
Microsoft Office 2010 Fluent user interface, which
replaces the previous system of layered menus, toolbars,
and task panes.

In Microsoft Office 2010 programs, the File tab, located
in the upper-left corner, replaced the Microsoft Office
Button 2007 and the File menu used in earlier releases of

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Microsoft Office. When you click the File tab, you will find Open, Save, and Print, as well as a
new Backstage View tab called Save & Send, which offers multiple options for sharing and
sending documents. To return to your document from Backstage View, click the Home tab, or
press ESC on your keyboard.

A Recent Feature that has been added to the Backstage View to manage the list of file that you
have recently worked on, makes it easier to view the list of both the files and the folders that you
have recently visited. To access the list of your recent files, follow the steps listed below:

1. Click on the File tab.
2. Select Recent under the File tab. This will list
the files you recently worked on and the folders
you recently visited on the right pane.
3. To display the list of recent files on the left File
pane, check the box next to Select Quickly
Access this Number of Recent Documents
found near the bottom of Backstage view. As you
adjust the number up or down, the number of
file names listed on the left File pane changes as
the number changes.

The Print feature of Backstage view allow user to
view the document before it is sent to the printer. To
print a document, using Backstage view, select the
Print option in the File pane. It will display to the
right two panes: The Print Option pane and Print
Preview Pane.

The Print option pane provides access to the
options associated with most often used print-
related settings. From here, you can set the printer
you want to use, which pages you want to print, how
many pages should appear on each sheet of paper,
and so on. You can preview the document before
printing. You can navigate to different pages,
zoom in, and scroll through line by line.

Following are the steps for printing a file using
Microsoft Word 2010:

1. While in Microsoft Office 2010, click the
File tab.
2. Select Print option in the left pane.
3. You can use the slider, on the bottom right
side of the file preview, to zoom in and
zoom out on the page being previewed.

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You can also use the arrow at the base of the scroll bar for line-by-line scrolling.

4. To select a printer, click the drop down menu Under Printer and select the appropriate
printer.

5. To print specific pages in a document, under Settings, click drop down right of Print All
Pages and then click Print Custom Range. In the Pages box, type the page numbers that
you want to print.

6. Click Print.
7. In step 4, if you selected the Microsoft XPS Document Writer as your printer, then Save
the File as window will pop up. In the File name box, type the file name such as
myFile.xps. Click Start and then click Computer to open Windows Explorer. Navigate to
the Documents folder and open myFile.xps to view the result. Close myFile.xps.
For all other printer the document will be sent automatically to the specified printer.

The Backstage view has a Save and Save As feature. You can also use Ctrl+S or Shift+F12 to
do a quick save, and pressing F12 will take you to the Save As dialog box. In Office 2010, you
can automatically save your document in a variety of formats, right from the Save As dialog box.
This includes PDF and XPS files—no more extra applications or add-ins are required!

To save a File as PDF from within the document,
follow the steps listed below:

1. Click File Tab and then click Save As option,
Or Press F12 to open the Save As window.
2. In the Save As window, click the Save as type list
to show the list of different options for file type
and then select PDF (*.pdf) from the drop down
list.
3. Click Save. This will save the file as PDF and
automatically open the PDF document viewer.
4. Preview the document and close the PDF
document viewer.

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With Save & Send, you can save your document and then at the same time share it—
whether by sending it using email, saving it to the web or to a Microsoft SharePoint® site, or
even publishing it to a blog post. If you choose to send it using email and you are not sure if
the person you are sending it to has the right application or perhaps you don‘t want them to
be able to edit it, you can also choose to send it as a PDF or XPS file or as an Internet fax.

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4. Word 2010 – Bottom Status Bar

Status bars have been used, over the years, to display advisory messages in a predefined area in
a computer screen. They are sometimes preferred over the pop-up messages on a screen which
can block the view of related information behind such pop-ups.

Microsoft Word 2010 displays a status bar at the bottom of a Word document. They are divided
into sections, each of which shows different information. I‘ts job is primarily to display
information about the current state of the document during operation.

The status bar displays the information about the current condition of a document such as word
count, page number, line number, zoom, zoom slider, Language and many more details.

Furthermore, it gives a quick look on running macros, number of lines being edited, etc. Word
provides an option to customize the Status bar, so you can add, delete information from it.

The advantages of status bars include the following:

• It allows viewing of messages while viewing the total screen.
• It allows the typing of information while viewing status data.
• It allows other menu options while viewing status data.
• It can continually show status during operation.

Here are simple steps to customize the status bar:

1. Launch Word 2010 and right click the status
bar to access the Customize Status Bar context
menu.
2. Start enabling/disabling the options which
include Word Count, Spelling and Grammar
Check, Caps Lock (ON/OFF), Line Number,
Page Number and Macro Recording (ON/OFF).
In order to turn on or turn off the display of a
feature, simply check or uncheck on the left
hand side of a feature. Upon clicking, the
respective information will start showing up in
the status bar.

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What are the Features of the Bottom Status Bar?

In Word, the bottom status bar makes it easier to keep
track of your document‘s word count. This is especially
useful if you need to submit a document that has a
maximum number of words like business proposals or
school assignments. You can also see how long a
paragraph or sentence is by simply selecting it and the
status bar will show you how many words you have
selected and the total word count.

You can also change the view of your document. Simply click the Full Screen Reading button on
the bottom left status bar to get an easy-to-read view of your document. Pause over the right
edge of the reading page to show the hand image that appears. Click the right and left edges of
the pages to move forward and backward in the document. Press ESC to return to Print Layout
view.

The slider shrinks or magnifies content, text, and images anywhere from 10 percent to 500
percent of their original size.

Language at the status bar shows the language at the insertion point. Double-click to change the
language format of selected text.

Another important item in the status bar is the book icon with a red cross over it , which
indicates that the document contains a either a spelling or rammer error. As you type the
content, Word automatically runs a spelling and grammar checker. When Word is in the process
of checking for errors, an animated pen appears over the book. If no errors are found, a check
mark appears. If an error is found, an ―X‖ appears. To resolve the error, double-click this icon.

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5. Word 2010 – Navigation Pane

Status bars have been used, over the years, to display advisory messages in a predefined area in
a computer screen. They are sometimes preferred over the pop-up messages on a screen which
can block the view of related information behind such pop-ups.

Microsoft Word 2010 displays a status bar at the bottom of a Word document. They are divided
into sections, each of which shows different information. I‘ts job is primarily to display
information about the current state of the document during operation.

The status bar displays the information about the current condition of a document such as word
count, page number, line number, zoom, zoom slider, Language and many more details.

Furthermore, it gives a quick look on running macros, number of lines being edited, etc. Word
provides an option to customize the Status bar, so you can add, delete information from it.

The advantages of status bars include the following:

• It allows viewing of messages while viewing the total screen.
• It allows the typing of information while viewing status data.
• It allows other menu options while viewing status data.
• It can continually show status during operation.

Here are simple steps to customize the status bar:

3. Launch Word 2010 and right click the status
bar to access the Customize Status Bar context
menu.
4. Start enabling/disabling the options which
include Word Count, Spelling and Grammar
Check, Caps Lock (ON/OFF), Line Number,
Page Number and Macro Recording (ON/OFF).
In order to turn on or turn off the display of a
feature, simply check or uncheck on the left
hand side of a feature. Upon clicking, the
respective information will start showing up in
the status bar.

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What are the Features of the Bottom Status Bar?

In Word, the bottom status bar makes it easier to keep
track of your document‘s word count. This is especially
useful if you need to submit a document that has a
maximum number of words like business proposals or
school assignments. You can also see how long a
paragraph or sentence is by simply selecting it and the
status bar will show you how many words you have
selected and the total word count.

You can also change the view of your document. Simply click the Full Screen Reading button on
the bottom left status bar to get an easy-to-read view of your document. Pause over the right
edge of the reading page to show the hand image that appears. Click the right and left edges of
the pages to move forward and backward in the document. Press ESC to return to Print Layout
view.

The slider shrinks or magnifies content, text, and images anywhere from 10 percent to 500
percent of their original size.

Language at the status bar shows the language at the insertion point. Double-click to change the
language format of selected text.

Another important item in the status bar is the book icon with a red cross over it , which
indicates that the document contains a either a spelling or rammer error. As you type the
content, Word automatically runs a spelling and grammar checker. When Word is in the process
of checking for errors, an animated pen appears over the book. If no errors are found, a check
mark appears. If an error is found, an ―X‖ appears. To resolve the error, double-click this icon.

-clicking a word.

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6. Word 2010 – Creating Templates

Microsoft Word Template help you create professional-looking and visually interesting
documents easily and efficiently that can help make your business stand out. There are built-in
themes, styles, graphics, and effects to add a little pizzazz to your work. You don‘t have to be a
design expert to achieve this.

Such features include Templates, Cover Pages, Building Blocks, Format Painter and Picture
Watermark.

What are Templates?

Microsoft Word 2010 provides built-in templates which can be used to create attractive
documents. There are many standardized templates that can be used in making commonly used
documents as well as for specific purposes like creating a resume, calendar, agenda, and
invitations.

To use an existing template, click
the File tab and then click New.
Select a template from the Available
Templates menu. To download
additional template, visit Microsoft
website at www.office.com. Next click
Create, and this will open the Word
document with a page settings based
on the Template.

What is a Cover Page tool?

Microsoft Word2010 consists of
several built-in Cover Pages that are preformatted and can be used for making a document more
appealing. Additional Cover Pages can be downloaded from Microsoft website www.office.com.

It is just a matter of picking one from the gallery of options that best suits the style of your
document or the taste of your targeted reader.

To add a built-in Cover Page to your document, click the Insert tab and click on the Cover
Page option in Pages group. Scroll to see the different formats of Cover Pages and select the
desired Cover Page

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If you don‘t like any of the available cover pages, then you can always create one from scratch or
modify an existing one. To create or customize a template , follow the steps given below:

• Open a New blank document using Word 2010
• Click on Insert Tab and click on the Cover
Page option in the pages group.
• From the Cover Page drop down, select a Cover
Page templates
• This will be inserted into the Word Document.
Customize the template by updating the title, an
author name, and perhaps a publication date. You can easily put all these
components by using Quick Parts.
• When done, click on Cover Page option in the Insert tab and click on the Save
Selection to Cover Page Gallery. Give it the appropriate name and save it.

What is a Building Block?

A Building Block in Microsoft Word 2010 is a powerful,
reusable tool that allows you to create standardized parts of a
document quickly. The standard part of a document may
include cover page, header, footer, and table. Once created,
this block can be inserted within the document any number
of times.

To create a Building Block, follow the steps given below:

• While in Microsoft Word 2010, Click on the Insert tab,
click Header, and choose Blank from the gallery. Type

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―Confidential‖ into the header and format it any way you like (for example, press Ctrl-E to
center it). With the text cursor in the header, press Ctrl-A to select the entire header.

• Return to the Insert tab, click Header, and then, from the foot of the gallery, click Save
Selection to Header Gallery. In the Create New Building Block dialog, give your header a
name (for example, ―Confidential‖), and click OK to save it as a Building Block.

• To insert this header in a new document, go to the Insert tab, click Header, scroll down
through the gallery to the list of
General items, and click on the name
you gave to your header—
‖Confidential,‖ in this example. When
you exit Word, you‘ll be prompted to
save your changes to the special-
purpose Word file that contains your
building blocks, BuildingBlocks.dotx,
so you can reuse your new Building
Block in future Word sessions.

What is a Format Painter?

Instead of having to manually apply the font, font effects, centered paragraph alignment, and
other formatting to each new section heading, you can quickly copy all of the formatting
attributes by using one toolbar button – Format Painter. The Format Painter saves you time and
duplicating the effort.

To use Format Painter, select the test you
want to copy the format from. Then click on
Home tab, select the Formatting tool in
Clipboard, and the select the text you want
to apply the formatting to. The text will now
take on the new formatting.

If you want to apply the same formatting to more than one item, then select the text whose
formatting you want, double-click (instead of single-click) Format Painter, and then select each
word, phrase, or paragraph you want to apply formatting to. When you are finished, press ESC.

What is a Picture Watermark?

The Picture Watermark is a simple way to put together a letter or announcement with a
background such as company logo.

To add a watermark to your document, click on
Page Layout Tab and click on Watermark.

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Select Custom Watermark…

Click Picture watermark, and then click Select Picture.
Select the picture you want, check the Washout option to
dim the picture, and then click Ok.

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7. Word 2010 – Security Features

Collaboration and sharing have become critical as they are key part of today‘s complicated
business processes. It is important to control who can access your files and keep unwanted
people from viewing or editing them. At the same time, you have to be vigilant so as to make
sure your files don‘t get lost or fall into the wrong hands.

Two tools that can be used to secure a Word files are the Backstage View of Microsoft Office
2010, and the File and Folder Encryption feature of Windows 7 Professional and Ultimate
editions.

What is Backstage View?

The Backstage View is one of the features that was introduced in Microsoft Office 2010 to help
manage the file properties and permissions. To display Backstage view, click on the File tab.

The first view that you will see when you open the Backstage view is the Info tab. The Info tab
displays all of the core file information about the file. The File Info tab includes the following
functionalities:

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• View and Edit file properties, including the date it was modified and who authored
the document.
• Provides control for who can access to view, copy, or even edit the file.
• Ability to run a series of checks that will notify you if the file contains any
information that you might want to remove before
sharing it with anyone else, such as comments or
invisible content.

To conduct document inspection and permissions in Backstage
view, follow the steps given below

While using Word 2010, click on File tab. Then select the Info
tab and click on the Protect Document on the right pane.
You will see following options:

• Mark as Final to make the document read-only.
• Encrypt with Password to password protect
your file. If you set a password for your file, make
sure to remember your password because currently
there is no way of retrieving a forgotten password in Microsoft Word 2010.
• Restrict Editing to control what types of changes people can make to the
document.
• Restrict Permission by People to grant people access while preventing anyone
from editing, coping or printing the document.
• Select Add a Digital Signature to add a visible or invisible digital signature.

What is the File and Folder Encryption?

The File and Folder Encryption feature in Windows 7
Professional and Ultimate editions provides Encrypting File
System (EFS) feature to store information in an encrypted
format. It is the strongest protection that Windows provides
to help keep information secured on the hard disk.

To apply Encryption to a file, right-click the file you
want to encrypt, and then click Properties, click the General
tab, and then click Advanced. Select the Encrypt contents
to secure data check box, click OK twice.

To decrypt a file, right-click the file, click Properties, click
the General tab, and then click Advanced. Clear the Encrypt contents to secure data check
box & click OK twice.

Note: When file or folder is encrypted for the first time, an encryption certificate is
automatically created. Since the certificate and key if lost or damaged, the file cannot be
decrypted, it is a good idea to back up the encryption certificate.

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7 features in word 2010 you need to know

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