Agile Project Management with Kanban (4 Nov 2015)
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The document discusses agile project management using the Kanban method, emphasizing its principles, metrics, and risk management. It introduces Michael Chik as a lean and agile coach with extensive experience, highlighting the importance of improving efficiency and predictability in project management. Key topics include managing risks, providing effective estimates, and scaling projects using Kanban systems.
Agile Project Management with Kanban (4 Nov 2015)
- 1. @arsagilis ARS AGILIS AGILE MICHAEL CHIK http://linkedin.com/in/michaelchik PROJECT MANAGEMENT Founder, Ars Agilis USING LEAN & KANBAN ARS AGILIS source: https://goo.gl/0cNfvq
- 2. @arsagilis > Agile Project Management with Kanban ARS AGILISLEARNING OBJECTIVES ‣ How you add value as a Project Manager in an environment of uncertainty ‣ Understand what a Kanban system is ‣ Principles & mindset behind the Kanban Method ‣ Metrics in Kanban systems ‣ How to manage risks in Kanban and make everything faster ‣ Learn how to give estimates that work ‣ How to scale up and manage portfolios
- 4. @arsagilis SPEAKER INTRODUCTION Michael Chik Lean & Agile Coach for Startups & Enterprises michael@arsagilis.com @arsagilis casmaron linkedin.com/in/michaelchik McKinsey Digital Labs Cathay Pacific JP Morgan Standard Chartered Bank Moonpig Ben & Jerry’s Walt Disney Company 戚本錦 Previous: Michael is a Lean & Agile Coach with over 15 years of experience in the software industry. He is an Accredited Kanban Trainer and Certified Scrum Practitioner. He started his Lean & Agile journey around 2001. With a background in coaching, he strongly believes in the human aspect of technology. Amnesty International 國際特赦組織 ARS AGILIS
- 5. @arsagilis > Agile Project Management with Kanban ARS AGILISARE YOU ADDING VALUE? Do you spend your time… Scheduling meetings? Coordinating participation? Collecting data? Reporting status? Sending emails? Running down problems? Firefighting?
- 6. @arsagilis > Agile Project Management with Kanban ARS AGILISARE YOU ADDING VALUE? Oh, you must be… … the … Secretary!
- 7. @arsagilis > Agile Project Management with Kanban ARS AGILISWOULDN’T YOU RATHER BE A… Leader? Director? Risk Manager? Service Delivery Manager? All of the above??? Kanban systems help organizations improve predictability of knowledge worker activities Reliable, predictable, trustworthy services
- 8. @arsagilis > Agile Project Management with Kanban ARS AGILISWOULDN’T YOU RATHER BE A… Kanban enables project managers to realize their full potential… … to manage risk, lead with confidence, delight customers In short: To Be A Leader
- 9. @arsagilis WHAT IS A KANBAN SYSTEM?
- 10. @arsagilis > Agile Project Management with Kanban ARS AGILISKANBAN ARE PULL SYSTEMS F F O M N K J I Pull Ideas D I Dev Ready G 5 Ongoing Development Testing Done 3 3 Test Ready 5 F B CPull Pull * There is capacity here UAT Release Ready ∞ ∞ Pulling work from development will create capacity here too – the pull signals moveupstream! Now we have capacity to replenish our ready buffer
- 11. @arsagilis Processes & Tools FOR HIGH EFFICIENCY KANBAN SYSTEMS Resource Efficiency Punctual improvements Principles & Mindsets Flow Efficiency Continuous Innovation
- 12. @arsagilis > Agile Project Management with Kanban ARS AGILISPRINCIPLES & MINDSET 1. Start Where You Are 2. Create a Shared & Visual Understanding 3. Improve Evolutionary source: https://goo.gl/0cNfvq
- 13. @arsagilis Processes & Tools FOR HIGH EFFICIENCY KANBAN SYSTEMS Resource Efficiency Punctual improvements Principles & Mindsets Flow Efficiency Continuous Innovation
- 14. @arsagilis > Agile Project Management with Kanban ARS AGILISFLOW EFFICIENCY: THEORY OF CONSTRAINTS 1. Reduce intake 2. Fix bottleneck 3. Increase intake 4. Fix next
- 15. @arsagilis > Agile Project Management with Kanban ARS AGILISMETRICS: LEAD TIME Test Ready F F FF F F F E I G D Pull System Lead Time M Ideas Dev Ready 5 Ongoing Development Testing Done 3 35 UAT Release Ready ∞ ∞ The clock starts ticking when we accept the customers order, not when it is placed! Until then customer orders are merely availableoptions Kanban system lead time ends when the item reaches the first ∞ queue
- 16. @arsagilis > Agile Project Management with Kanban ARS AGILISHISTOGRAM SLA expectation of 21 days with 85% on-time SLA expectation of 23 days with 95 % on-timeSLA expectation of 18 days with 75% on-time
- 17. @arsagilis > Agile Project Management with Kanban ARS AGILISSERVICE LEVEL AGREEMENTS 0 2 4 6 8 10 12 14 Lead Time (Days) Service A Frequency 0 5 10 15 20 25 30 5 10 15 20 25 30 More Lead Time in Days Service B Frequency Mean 17 days Mean 12 days Median ~9 days Median ~9 days 85% 15 days 98% 30 days 85% ~40 days 98% 70+ days
- 18. @arsagilis > Agile Project Management with Kanban ARS AGILISPROJECT MANAGERS FOCUS ON RISKS E D F F FM L P F G Ideas Dev Ready 5 Ongoing Development Testing Done 3 3 Test Ready 5 UAT Release Ready ∞ ∞ 12 34 Defect Blocking Issue Project managers must develop a capability for… issue management, risk identification, root cause analysis, risk reduction & mitigation
- 19. @arsagilis > Agile Project Management with Kanban ARS AGILISRISK MANAGEMENT & LEAD TIME 85th percentile mean Risks often cause long lead times Identify risks, their likelihood & impact (delay that extends lead time). Eliminating risks or reducing their impact trims the tail on the distribution. Trimming the tail moves the mean to the left, increasing delivery rate!
- 20. @arsagilis > Agile Project Management with Kanban ARS AGILISMONTHLY RISK REVIEW KATA/MEETING Monthly Risk Review Kata ‣ Harvest blocker tickets over a 1 month period ‣ Cluster blockers based on the stories behind the delay ‣ Each clusterrepresents a risk ‣ Identify Likelihood & Impact ‣ Root Cause Analysis ‣ Reduction & Mitigation actions http://www.klausleopold.com/2013/09/blocker-clusters-problems-are-not.html
- 21. @arsagilis Processes & Tools FOR HIGH EFFICIENCY KANBAN SYSTEMS Resource Efficiency Punctual improvements Principles & Mindsets Flow Efficiency Continuous Innovation
- 22. @arsagilis > Agile Project Management with Kanban ARS AGILISIMPROVEMENTS Think Do Done Think Do Check Continuous improvement
- 23. @arsagilis SCALING UP FOR LARGE PROJECTS… source: https://goo.gl/0cNfvq SCALING UP FOR LARGE PROJECTS
- 24. @arsagilis > Agile Project Management with Kanban ARS AGILISPROJECTS… Use Lead Time & Little’s Law for portfolio planning Projects are merely Big Batches of Work!
- 25. @arsagilis > Agile Project Management with Kanban ARS AGILISEXAMPLE
- 26. @arsagilis > Agile Project Management with Kanban ARS AGILISEXAMPLE Column WIP Limits Clinical Validation Testing, Deployment, P.O. Acceptance All are shared services across 3 dev teams
- 27. @arsagilis > Agile Project Management with Kanban ARS AGILISFORECASTS & PLANNING Don’t Answer: “How Long Will It Take?” Ask: “When Do You Need It For?” And: “What is the cost of delay?”
- 28. @arsagilis > Agile Project Management with Kanban ARS AGILISFORECASTS Use Statistical Methods & Probabilistic Forecasting User stories / requirement 17 24 mean 22 Requirement # # of User Stories 34 17 53 24 61 14 103 15 151 20 187 18 209 18
- 29. @arsagilis > Agile Project Management with Kanban ARS AGILISIT GETS MORE ADVANCED Use Lead Time & Little’s Law for portfolio planning Probabilistic forecasting
- 30. @arsagilis THE BIG GAP IS IN THE MINDSET source: http://goo.gl/lexe3b
- 31. @arsagilis > Agile Project Management with Kanban ARS AGILISQUESTION TIME… PUZZLED? QUESTIONS? COMMENTS?
- 32. GO AND BE A ROCK STAR! michael@arsagilis.com @arsagilis casmaron linkedin.com/in/michaelchik STAY IN TOUCH! Slidesavailable @http://goo.gl/5BfKBM Givemefeedback @https://goo.gl/sn4pfT
Editor's Notes
- #6: Big planning upfront
- #7: Big planning upfront
- #8: Big planning upfront
- #9: Big planning upfront
- #10: Nothing to do with size, sector, or industry Doesn’t say 1 product
- #11: For non-technical marketers who struggle to find return on investment in social media our product is a web-based analytics software that translates engagement metrics into actionable revenue metrics.
- #13: For non-technical marketers who struggle to find return on investment in social media our product is a web-based analytics software that translates engagement metrics into actionable revenue metrics.
- #15: Next, talk about Resource Efficiency > Flow Efficiency
- #16: Spectral analysis
- #17: Spectral analysis
- #18: PMs focus on enabling flow
- #19: Spectral analysis
- #22: Market in the gap? Product Market Fit
- #23: Big planning upfront
- #24: Big planning upfront
- #25: Big planning upfront
- #26: Big planning upfront
- #27: Big planning upfront
- #28: Big planning upfront