Digitization Basics for Archives and Special Collections – Part 2: Store and Share
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The document outlines the basics of descriptive metadata for digitizing historical collections, focusing on its purposes such as description, discoverability, and interoperability. It emphasizes the need to adopt a metadata schema, implement quality control procedures, and use controlled vocabularies for effective data management. Key elements for collection description include required fields like title, subject, rights, and information about the intended audience and resource context.
Digitization Basics for Archives and Special Collections – Part 2: Store and Share
- 1. Descriptive Metadata for Historical Collections Digitization Basics for Archives and Special Collections WiLSWorld, July 22, 2015
- 3. Purposes of Metadata O Description O Structure O Discoverability O Interoperability O Administration
- 4. Standardization O Adopt a metadata schema: Dublin Core O Use controlled vocabularies O Follow a Metadata Style Guide O Recollection Wisconsin Metadata Quick Guide O Create a Data Dictionary for each project O Implement quality control procedures
- 5. Levels of Description O Collection description O Subcollection description O Item-level description O Page-level description Ex. Kaukauna Memory Project
- 6. Required Fields O Title O Subject O Description* *Not required by RW. O Rights O Submitter O Type (ex. Still image; Text) O Format (ex. image/tiff) O Date Digitized (YYYY-MM-DD) O File Name
- 7. Depth of Description O Who is the intended audience (K-12, university, etc.)? O What kind of information do you need to provide so users can gain access to a resource through their online searches? O What do your users need to know about what the Resource is, where it came from, who created it, its significance?
- 9. Subject Field(s) O What is this resource about? Consider people, environment, activity, and objects. O Select terms from a controlled vocabulary, such as Thesaurus for Graphic Materials (TGM). More on describing photos: http://www.slideshare.net/bcshipps/indexing-photographs
- 10. When subject terms stink…
- 12. Recommended Fields O Creator O Date O Contributors O Publisher O Language O Community O County O State O Medium O Dimensions O Digitization information O Source O Contact O Transcript
- 13. Example 1
- 14. Example 2
- 15. Example 3
- 16. Example 4
- 17. Descriptive Metadata Provides O Information about the original physical item and the digital representation O Information about context and completeness O Information about authenticity and authority O Information about relationships O Access points for various use cases O Cues for further research